Zoho Projects Pricing, Features, Reviews & Comparison of Alternatives

Zoho Projects Reviews

Zoho Projects

Project Management, Collaboration and Bug Tracking

4.06/5 (33 reviews)
104,233     33,719

Zoho's powerful project and collaboration software consists of four base modules, available in each package as well as in the free version. The modules included in Zoho Projects are Tasks and Milestones, Documents, Project Calendars, and Meetings and Forums. All of them are part of the off-the-shelf capabilities of this application. As requirements scale up and needs intensify, the add-on modules of BugTracker, Time Tracking and Billing, Wiki, and Chat can be added without problems to the application to provide an economical solution for smaller businesses.

Tasks and Milestones: This module provides task management, project milestones, task dependency views, and reporting on any function. Gantt charts and stats of tasks—whether new, partially completed, or closed—are reported in this module.

Document Management: This module allows you to create new documents, presentations, and spreadsheets using Zoho Office Suite and store within the software itself. There is no the need for additional software. The document management functionality allows for many types of files to be uploaded. Microsoft Office, Microsoft Project, OpenOffice, StarOffice, AutoCAD, Photoshop, and ZIP files are all compatible. You can import them into Projects and attach them to current projects.

Project Calendars and Events: This module organizes meetings, events, and appointments with a browser from your desktop. Project calendars can be shared, you can send automatic reminders, and calendars are accessible from anywhere and for any user of the project.

Project Forums: Collaboration is one of the main components of PM. With this module, interactive message boards can be leveraged so that scattered project teams can collaborate, with information accessible to anyone in the team.

Time Tracking and Billing (available in higher paid plans)): This module features useful time tracking functionalities and associates timesheets, enabling billing functions. Timesheets are exportable to Zoho Sheets and even to an Excel spreadsheet. When executing a project using Zoho Projects, the Time Sheets functionality capturing project billing requirements can be exported to the Zoho Billing application. Create invoices from the timesheets and send them to various payroll and invoicing systems.

Pages (optional add-on module): This module offers a team intranet collaboration area for adding, sharing, and creating documents, spreadsheets, presentations, and videos, all of which can all be managed in one place. This forms a repository for one source of project tracking.

Bug Tracker (optional add-on module): This module allows you to report tracking and fixing bugs as well as the configuration of workflows, and permissions for bug submission and status changes — a nice feature not usually included in PM software. The bug-tracking module is more often used internally as an incident tracker within a project.

Chat (optional add-on module): A real-time chat room built for team and project collaboration that is executed from the browser and offers an archiving feature. This module is very useful for white boarding and brainstorming throughout a project life cycle. The chat module can capture several conversations occurring among different work teams.

Zoho Projects is a good fit for small, medium and large enterprises without a PMO or certified PMPs on staff. Its application provides a common sense approach to creating projects, tasks, scheduling, planning, and collaboration in order to complete a project. This application enables organizations to manage projects without hassle, thus lowering administrative costs. For smaller organizations, excess features that can clutter or confuse and extend the learning curve are not present here. The interface is quite intuitive, and users can customize their own interface by using WYSIWYG configuration options. Overall, Zoho Projects is a good tool for businesses of any size, offering PM capabilities without a steep learning curve. By providing the correct PM tools, Zoho Projects enables organizations to complete their projects.
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Zoho Projects Reviews (33)

Most positive review

 Zoho Projects is what small businesses need to keep ahead

We have multiple departments within a small business that take projects from start to finish. With Projects we are able to create tasks specific to each department and even team member in order to track cost for each project. It has helped so much with determining resource allocations and staying ...

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Reviewed 23rd of August, 2016 by A verified reviewer

Most critical review

 Great start, but needs to be tweaked

There are some areas where you are prompted to load a file, but then when you try it tells you it must be an image. There should be tags or custom fields at the task level. Milestones should have an option to not enter a date as sometimes it is used for planning a backlog (for our purposes) ...

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Reviewed 17th of August, 2016 by Business Analyst

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Zoho Projects Category Leaders

Reviews
Integrations
Mobile
Media
Security

#10 in Task Management

View full ranking
66
11
16
13
16
10

#11 in Project Management

View full ranking
68
11
16
15
16
10

#11 in Project Collaboration

View full ranking
65
10
16
13
16
10

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

Zoho Projects Screenshots (7)

Zoho Projects screenshotZoho Projects screenshotZoho Projects screenshotZoho Projects screenshotZoho Projects screenshotZoho Projects screenshotZoho Projects screenshot

Security and privacy

Encryption

Yes
Encryption of sensitive data at rest
Yes
HTTPS for all pages

Access control

Yes
Multi-factor authentication options

Data policy

Yes
Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Specifications

Intended Users
Freelancers, Large Enterprises, Mid Size Business, Non Profits, Small Business
Devices Supported
Android, iPhone-iPad, iPhone, iPad, Mac, Windows, Web-based
Supported Countries
Asia, Australia, Canada, China, Europe, India, Latin America, Middle-East and Africa, United Kingdom, United States
Supported Languages
Chinese (Simplified), Czech, Danish, Dutch, English, French, German, Italian, Japanese, Korean, Polish, Portuguese, Russian, Spanish, Swedish, Turkish
Support Options
FAQs, Forum, Knowledge Base, Online Support, Video Tutorials

Zoho Projects Pricing

Starting from: $25.00/month
Pricing model: Freemium, Subscription
Free Trial: Available (No Credit Card required)

Free Plan - 1 Project.
Express - $25 / Month for 20 projects.
Premium - $50 / Month for 50 projects.
Enterprise - $80 / Month for unlimited projects.
Unlimited users in all plans. Pricing is based only on a number of active projects.

Competitors Pricing

Workstack

Starting from: $19.99/month
Pricing model: Freemium, Subscription
Free Trial: Available (No Credit Card required)

Asana

Pricing model: Freemium, Subscription
Free Trial: Available (No Credit Card required)

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Key Features of Zoho Projects

  • Google apps integration
  • Hourly Tasks & Sub tasks
  • Iphone app
  • Email collaboration
  • CRM integration
  • Collaborative workspace
  • Custom fields
  • Invoices
  • Multiple projects
  • Planning tools
  • Project planning
  • Project templates
  • Project time tracking
  • Real time analytics
  • Real time notifications
  • Real time updates
  • Resource management
  • Resource allocation
  • Shared workspace
  • Task planning
  • Task scheduling
  • Timesheets
  • API
  • Task management
  • Reporting
  • Calendar management
  • Project & event calendar
  • Chat functionality
  • Document management
  • Timesheet management
  • Android app
  • Project forums

Benefits

Zoho Projects, belonging to the best web based project management and collaboration tools, includes an issue tracking software that allows teams to collaborate and get projects done faster.

With Zoho Projects users can post their working status and project members can chat with each other. The Project Stream helps all team members get immediate updates about the current status of their project. Users easily can keep all content organized and accessible by centrally posting files and easily creating a project web page or documentation.

Create project files directly on a browser, without any need to install additional software. Upload Microsoft Office, Open Office, Star Office, AutoCad, Photoshop, ZIP files and any other kind of document that might be necessary for a project.

Zoho Projects' Bug Tracking module is a powerful issue submission software with which users can define a structure and organize how bugs are to be handled.

Users can customize their own interface by using Zoho Projects' WYSIWYG configuration options.

Alternatives to Zoho Projects

GetApp Analysis

Speed is everything in the project management world, as businesses look for ways to streamline operations and decrease the time it takes to complete important client tasks. Zoho Projects is a project management, collaboration, and bug tracking solution that provides users with a 360-degree view of projects as they’re happening in real-time.

Zoho Projects utilizes a Feed system for team collaboration. Group news feeds reduce the need for email and enable group members to track the progress of individual tasks. Zoho Projects also provides users with a number of advanced project management and collaboration features, including forums, Gantt charts, and group chat rooms.

Built to scale, Zoho Projects is utilized by small businesses, mid-size firms, and large enterprises in virtually every industry, from e-commerce retailers with fewer than five employees, all the way to large IT firms with hundreds of employees.

What is Zoho Projects?

An integrated project management solution, Zoho Projects provides teams with planning and reporting capabilities, along with bug tracking and collaboration tools. The solution allows business users to post their current project statuses, track the time they spend working on specific client tasks, and effectively plan for upcoming events.

Zoho Projects benefits teams by cutting down on the back-and-forth emails that tend to clutter people’s inboxes. The solution also provides a centralized place for storing, managing, and sharing documents, including spreadsheets, reports, video clips, and graphics. Groups that utilize Gantt charts and time tracking tools will appreciate having these features integrated into their project management systems, as well.

Main Features

Creating Task Lists

When teams implement proper task management protocols and schedules, they increase the chances of being able to work continuously, without delay or interruption. One of the key project management features that Zoho Projects provides involves task lists, which users can create within any project.

Tasks are activities that should be accomplished within a specific period of time. (For example, finishing a presentation or coming up with a marketing strategy.) To add a task from the dashboard, click the “Add Task” button and enter the name of the task. You can make any task into a task list, and include associated files or attachments for your colleagues to view.

Sharing Documents

Zoho Projects provides users with tools for managing and sharing multiple types of documents, including .doc, .xls, .xlsx, .docx .pdf, .pps, .ppt, and other types of files. Files can be stored and managed in one place, and they can be associated with specific tasks. Hierarchical folders can also be used to store documents in a way that mirrors the structure of existing workflows.

To upload documents and track file versions, click the “Documents” tab and select the file you wish to upload. Add a brief description, along with any relevant tags, and select which folder the file should go into. Zoho Projects will send an automatic notification to selected users when your file has finished uploading, if you choose that option. These notices will go out regardless of whether those users have enabled notifications.

Setting Tasks Dependencies

Project managers understand that tasks are not silos, and team members cannot always complete their assigned tasks until colleagues have finished working on their own. Setting task dependencies is one way to link related tasks. This feature automatically adjusts associated tasks when a “top task” is rescheduled or delayed. Users can set dependencies in the Gantt View, as well.

Sequence numbers help you decipher your task dependencies list, with numbers being allocated to tasks based on the start date. To change task values, click on any cell within a task, change the value, and click “Enter” to save your changes. If you alter the end date of a “parent task,” then the start date of all subsequent tasks will be altered, as well.

Gantt Charts

Gantt charts give team members a visual representation of the progress of tasks, task lists, and individual milestones within a project. The Gantt view now has two charts. The chronology chart shows you the tasks sequentially. The milestone chart lets the users view their milestones, the task lists those milestones contain, and all the related tasks.

Change a task's start or end date, or move an entire task, by dragging a bar to the appropriate space. You can also set task dependencies and filter Gantt charts based on your own criteria. As you manually update a task's completion level, the Gantt chart will update automatically, as well.

Hosting Chat Room Discussions

When back-and-forth emails get to be too much, Zoho Project users can move their discussions into private chat rooms. Built-in chat rooms provide large groups with a place to discuss important topics.

Set up a chat room to focus on a particular topic—for example, coming up with a marketing strategy—and invite colleagues to join in. There is no limit to the number of people who can join a Zoho Projects chat room. Because a project can have multiple types of people, including marketers, designers, and engineers, separate chat rooms can be created to discuss specific topics. Organizations always have the option to archive chat transcripts, as a way to save important discussions for future reference.

Utilizing Interactive Forums

Project forums serve as a way for organizations with physically separated teams to bring employees together through the web. Within Zoho Project’s interactive forums, team members can post topics, discuss important ideas, and capture knowledge. Unlike chat rooms, forums do not necessarily function in real-time and users do not have to be online at the same time to use this feature.

Post a new topic in your company’s forum. When you start a new topic, Zoho Projects will notify any team members who may be interested. If words alone aren’t enough to get your message across, upload images or links to relevant websites, as well. Forums are organized into categories, and users can keep an eye on the specific topics that interest them most by using Zoho Projects’ “watch a topic” feature.

Integrations

Zoho Projects integrates with a number of popular business applications, including Google Apps, Dropbox, GitHub, Zoho Reports, and Zoho Invoice. The Google Apps integration, in particular, enables users to sync tasks from their Gmail accounts and import files into Zoho Projects directly from Google Drive.

One of the most popular ways for users to integrate Zoho Projects into their existing workflows is by combining the solution with Zoho CRM. Zoho Projects can be integrated with a CRM account by associating the IDs of the portal owner. Contacts can also be imported from CRM into Projects once the two services have been integrated.

Pricing

Zoho Projects is always free for small teams. Paid plans for larger groups start at $20 per month for the Express plan. Medium-size businesses that sign up for the Premium plan can expect to pay $35 per month, while large teams that sign up for the Enterprise plan can expect to pay $80 per month. Zoho Projects offers discounts of up to 35%-off with yearly plans.

Bottom Line

  • Get a complete view of events as they occur in real-time.

  • Track the progress of individual tasks.

  • Give teams the freedom to collaborate on their own terms.

  • Manage documents in the cloud.

  • Plan for events and receive alerts when deadlines are missed.

Videos

Ethan Galloway

Lots of detail

04/02/2017

We used to use trello and switched to zoho projects. It has lots more detail and allows for better process management.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
David Alward

Project Helper

01/02/2017

I have used Zoho Projects for some internal projects we are working on and I have like the collaboration and the features with Zoho Project. It has helped keep us updated and together with increasing our success. We have only used it on a small portion but we like it and will use it on some larger projects. We are also looking into Zoho People to help us track training needs with our staff.

Pros

I like the collaboration and especially the mobile app

Cons

There is a lot to learn and can be a big task.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Monthly

Likelihood to recommend

9/10

Recommendations to others considering Zoho Projects

Keep up the good work. Keep making it useful as you have already done.

Source: Capterra
Helpful?   Yes   No
Read more
Fabiana Hadrych

MANAGE your project

11/01/2017

This tool is definitely the go-to software in order to keep information segmented, organized and assign it to the team members involved in the project.

Rating breakdown

Ease of use
Features

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kleopas Efthymiou

Astonishing!

16/12/2016

Astonishing! Simply amazing. All the project management principles on a ready to use and share web platform. Simple to use and easy to distribute information and tasks to every member of the team.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Tom Driscoll

Good, but not good enough

15/12/2016

Trying the Express version. Pretty straight forward, reasonably intuitive UI. I'm starting up a company, so costs are limited. There are 3 main deficiencies that have forced me to look for alternatives: 1) no dependencies, 2) no sub-tasks, 3) can't skip weekends and holidays. The upgrade to premium has those features, but it's little expensive. Not as convenient to share select project details with customers, but manageable and with much better feature set.

Pros

Cloud based, intuitive UI

Cons

For the price of express version, no dependencies, no sub tasks, and no exclusion of weekends and holidays. Cheaper (free) alternatives with those features do exist.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

5/10

Recommendations to others considering Zoho Projects

If the express version had those 3 things, I never would have looked for alternatives.

Source: Capterra
Helpful?   Yes   No
Read more
Francisco Gonzalez

Zoho Projects, Really Good

09/12/2016

Zoho Projects is very consistent in terms of easy of use and flexibility as the other products of the Zoho Suite. There is only one feature that it would be great to be included is to have a programmed vs executed Chart, and a Budget control (programmed vs Executed)

Pros

Easy of use and integration

Cons

Lack of a good budget control

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Katharina Meislitzer

Good tool for managing the time you spend on each client

07/12/2016

We use Zoho Projects to manage the time we spend on each client and for the different projects. It takes a little while to get used to all the functions that Zoho Projects offers but it is well worth it.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Erin Wolfe

Clean, flexible project management

10/10/2016

I have tried many PM software platforms, and I find that most are more complicated than I need. I have used various Zoho products for nearly a decade, and when I saw Projects, I had to give it a go. It has all the PM features you need with a clean, straightforward interface. It was easy to understand and get set up, and easy to follow multiple projects through. It's flexible enough to accommodate multiple PM approaches (which is great, since different projects sometimes benefit from different styles). As with any software, there are some features that I would like to see done differently, but I suspect that's largely a matter of preference. No real complaints - it's a great system!

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Suresh Khadakbhavi

Zoho is the ultimate Project Planner SaaS

04/10/2016

Zoho is a highly productive Project Planner with almost all the features of some of the other existing tools. However being SaaS, it is pay as you use and scalable. Reporting and Dashboards templates are available for quick use.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer
Verified Reviewer

Zoho Projects is what small businesses need to keep ahead

23/08/2016

We have multiple departments within a small business that take projects from start to finish. With Projects we are able to create tasks specific to each department and even team member in order to track cost for each project. It has helped so much with determining resource allocations and staying on budget.

Pros

Easy to use It has a mobile App You can customize everything

Cons

It might seem daunting starting from scratch, you really have to have an idea of how your company's setup is going to look before you can start.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Zoho Projects

Try it out, it's fairly cheap and a great way to customize project time/budget tracking for each company's needs.

Source: GetApp
Helpful?   Yes   No
Read more

Who is Zoho Projects For?



Zoho Projects was developed for teams of all sizes, from the smallest firm with one to three employees working in a central office, all the way to large enterprises with hundreds of staffers spread out across the globe.

The solution is suitable for businesses in any industry. Although project management departments will get the most use out of Zoho Projects, the platform can actually be used by employees in a number of positions or roles within a company. For example, operations managers, sales executives, coordinators, and agents may all find unique ways to take advantage of Zoho Projects’ features and tools.

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