Project Management Software

Software Buyers Guide
Project Management software

Project management software helps organizations manage and deliver projects on time, on budget and within scope. Here you’ll find a comprehensive list of project management tools and user reviews. Filter, sort, and compare tools side-by-side to find the best options for your business. Read our software buying guide to learn more about what to look for.

Average scores in this category

Personalize your search in 2 clicks

1. Select your company size2. Select your industry type
just me
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
403 apps
Filters

Slack   

14,013
A single place for team communication and workflows
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do. Read more about Slack
A single place for team communication and workflows
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do. Read more about Slack

Trello   

11,199
Visual collaboration tool for shared project perspectives
Trello is a visual project management tool that utilizes drag-n-drop cards, swim lanes and a kanban board to plan and track tasks in a straightforward way. Read more about Trello
Visual collaboration tool for shared project perspectives
Trello is a visual project management tool that utilizes drag-n-drop cards, swim lanes and a kanban board to plan and track tasks in a straightforward way. Read more about Trello

Microsoft Planner  

6,674
Work management and organization for teams
Microsoft Planner is a task planning and collaboration solution for teams which integrates with other Microsoft products including Outlook, OneDrive and OneNote. Read more about Microsoft Planner
Work management and organization for teams
Microsoft Planner is a task planning and collaboration solution for teams which integrates with other Microsoft products including Outlook, OneDrive and OneNote. Read more about Microsoft Planner

Basecamp  

9,616
Flexible project management & team communication tool
Basecamp is a project management and daily task tracking application suitable for use by teams of all sizes, from freelancers and SMBs to large enterprises. Read more about Basecamp
Flexible project management & team communication tool
Basecamp is a project management and daily task tracking application suitable for use by teams of all sizes, from freelancers and SMBs to large enterprises. Read more about Basecamp

Asana   

6,857
67
Project and work management for teams of all sizes.
Asana organizes all of your team’s work in one place so everyone is clear on plans, processes, and individual responsibilities. Read more about Asana
Project and work management for teams of all sizes.
Asana organizes all of your team’s work in one place so everyone is clear on plans, processes, and individual responsibilities. Read more about Asana

JIRA Software   

6,246
68
Project & Issue Tracking Software - See why we're #1!
Trusted by millions, JIRA is the leading project management tool enabling teams to track, manage, and report with confidence - any team, any size. Get started! Read more about JIRA Software
Project & Issue Tracking Software - See why we're #1!
Trusted by millions, JIRA is the leading project management tool enabling teams to track, manage, and report with confidence - any team, any size. Get started! Read more about JIRA Software

monday.com   

1,733
Project Management Made Easy
Manage all of your projects visually! monday.com is a project management tool for every team size. Organize, plan & get a clear overview of where things stand! Read more about monday.com
Project Management Made Easy
Manage all of your projects visually! monday.com is a project management tool for every team size. Organize, plan & get a clear overview of where things stand! Read more about monday.com

ClickUp  

1,232
67
Project management & work collaboration
ClickUp is an intuitive project management platform designed to increase productivity in technology teams. Read more about ClickUp
Project management & work collaboration
ClickUp is an intuitive project management platform designed to increase productivity in technology teams. Read more about ClickUp

Microsoft Visual Studio Online  

1,166
Software shipping and building
Microsoft Visual Studio Online is a web based collaboration and project management application designed for software shipping and building. The Microsoft Visual Studio Online platform enables you to create multiple software projects as well as track and manage programming processes to help identify bugs, backlogs, new features and more. Read more about Microsoft Visual Studio Online Microsoft Visual Studio Online is completely web-based and comes with a free version, for up to 5 users. Microsoft Visual Studio Online lets you create customizable task management boards to measure the success of employees, build tasks and jobs for certain team members, gain valuable insights into applications, create lines of code and more.
Software shipping and building
Microsoft Visual Studio Online is a web based collaboration and project management application designed for software shipping and building. The Microsoft Visual Studio Online platform enables you to create multiple software projects as well as track and manage programming processes to help identify bugs, backlogs, new features and more. Read more about Microsoft Visual Studio Online Microsoft Visual Studio Online is completely web-based and comes with a free version, for up to 5 users. Microsoft Visual Studio Online lets you create customizable task management boards to measure the success of employees, build tasks and jobs for certain team members, gain valuable insights into applications, create lines of code and more.

Freshdesk  

1,365
Online Customer Support Software & Helpdesk Solution
Freshdesk is a SaaS based, multichannel customer support software for businesses of all sizes, with gamification, automation, and is free for up to three agents. Read more about Freshdesk
Online Customer Support Software & Helpdesk Solution
Freshdesk is a SaaS based, multichannel customer support software for businesses of all sizes, with gamification, automation, and is free for up to three agents. Read more about Freshdesk

Buildertrend   

1,087
A better way.
Buildertrend is a web-based project management software for home builders & remodelers to provide a better building experience for homebuyers, associates, & subcontractors. Read more about Buildertrend
A better way.
Buildertrend is a web-based project management software for home builders & remodelers to provide a better building experience for homebuyers, associates, & subcontractors. Read more about Buildertrend

Airtable   

640
63
Cloud-based organization & collaboration tool
Airtable is the all-in-one collaboration platform that combines a flexible spreadsheet interface with rich features like attachments, calendars, and more. Read more about Airtable
Cloud-based organization & collaboration tool
Airtable is the all-in-one collaboration platform that combines a flexible spreadsheet interface with rich features like attachments, calendars, and more. Read more about Airtable

Samepage   

544
Real-Time Team Collaboration & Project Management Software
Award-winning all-in-one project management tool. Group chat via text & video, real-time editing, file sharing, & task management. Integrates with 100s of apps. Read more about Samepage
Real-Time Team Collaboration & Project Management Software
Award-winning all-in-one project management tool. Group chat via text & video, real-time editing, file sharing, & task management. Integrates with 100s of apps. Read more about Samepage

Atlassian Confluence   

1,016
Create, organize, and discuss work with your team
Confluence seamlessly integrates with Jira Software, provides one place for all your documentation, and eases communication across teams to help you ship faster. Read more about Atlassian Confluence
Create, organize, and discuss work with your team
Confluence seamlessly integrates with Jira Software, provides one place for all your documentation, and eases communication across teams to help you ship faster. Read more about Atlassian Confluence

Wrike   

1,393
75
Manage your projects from start to finish with Wrike
Manage Enterprise projects from start to finish with Wrike. Perfect for teams of Marketing, Creative, and Project teams of 20+ people. Read more about Wrike
Manage your projects from start to finish with Wrike
Manage Enterprise projects from start to finish with Wrike. Perfect for teams of Marketing, Creative, and Project teams of 20+ people. Read more about Wrike

Microsoft Project  

1,008
Project management & collaboration software
Microsoft Project helps users plan projects and collaborate from virtually anywhere with the right tools for project managers, project teams, and decision makers. Read more about Microsoft Project
Project management & collaboration software
Microsoft Project helps users plan projects and collaborate from virtually anywhere with the right tools for project managers, project teams, and decision makers. Read more about Microsoft Project

TimeCamp  

484
Automatic time tracking software for SMBs
TimeCamp is a time tracking platform with which SMBs can track time & measure project profitability with timesheets, a time diary & automatic task detection. Read more about TimeCamp
Automatic time tracking software for SMBs
TimeCamp is a time tracking platform with which SMBs can track time & measure project profitability with timesheets, a time diary & automatic task detection. Read more about TimeCamp

Smartsheet   

933
66
Online project management & collaboration
Smartsheet helps to manage all areas of project work, from team collaboration and file sharing, to resource management and calendar tools, to Gantt charts. Read more about Smartsheet
Online project management & collaboration
Smartsheet helps to manage all areas of project work, from team collaboration and file sharing, to resource management and calendar tools, to Gantt charts. Read more about Smartsheet

MeisterTask   

400
63
Collaboration and task management tool
MeisterTask’s flexible project boards adapt to your workflow and make sure everyone is on the same page. Project management has never been more intuitive. Read more about MeisterTask
Collaboration and task management tool
MeisterTask’s flexible project boards adapt to your workflow and make sure everyone is on the same page. Project management has never been more intuitive. Read more about MeisterTask

Process Street  

417
Team workflow, SOP and recurring process management platform
Process Street is a standard operating procedure & checklist software for businesses. The platform enables the creation & automation of workflows & processes. Read more about Process Street
Team workflow, SOP and recurring process management platform
Process Street is a standard operating procedure & checklist software for businesses. The platform enables the creation & automation of workflows & processes. Read more about Process Street

Teamwork Projects   

532
Project management for teams
Teamwork Projects is a project management solution for professionals which provides a range of features for communicating and collaborating within teams. Read more about Teamwork Projects
Project management for teams
Teamwork Projects is a project management solution for professionals which provides a range of features for communicating and collaborating within teams. Read more about Teamwork Projects

Targetprocess  

473
Visual tool for Agile project management (Scrum, Kanban)
Enables a visual approach to project management and provides visibility into priorities and dependencies across projects, teams and the company. Read more about Targetprocess
Visual tool for Agile project management (Scrum, Kanban)
Enables a visual approach to project management and provides visibility into priorities and dependencies across projects, teams and the company. Read more about Targetprocess

BigTime   

401
Time billing & PM software for SMBs
BigTime Time & Billing helps track time, bill/invoice for that time, track expenses & budgets, as well as manage WIP. Users can track profitability per project or per staff member; and can integrate with over 500 apps. Read more about BigTime
Time billing & PM software for SMBs
BigTime Time & Billing helps track time, bill/invoice for that time, track expenses & budgets, as well as manage WIP. Users can track profitability per project or per staff member; and can integrate with over 500 apps. Read more about BigTime

Paymo  

298
Task Management, Time Tracking and Accounting for SMBs
Manage projects, create and assign tasks to your employees, keep track of their work time, generate reports and issue invoices. Read more about Paymo
Task Management, Time Tracking and Accounting for SMBs
Manage projects, create and assign tasks to your employees, keep track of their work time, generate reports and issue invoices. Read more about Paymo

Replicon TimeBill  

395
Track billable time and project costs quickly and easily
Replicon TimeBill is an easy-to-use application that gives companies real-time visibility into the progress of projects and greater control to manage them profitably. Companies can easily manage time and expenses on projects to accurately bill customers. Read more about Replicon TimeBill
Track billable time and project costs quickly and easily
Replicon TimeBill is an easy-to-use application that gives companies real-time visibility into the progress of projects and greater control to manage them profitably. Companies can easily manage time and expenses on projects to accurately bill customers. Read more about Replicon TimeBill
Project Management Software Buyers Guide

Project management software is used by project managers and stakeholders to plan projects, follow their progress and development, and ensure the timely completion of key tasks. In this buyer’s guide, we’ll look at the core features of this software and the top considerations businesses should have in mind when evaluating a solution.

Here’s what we’ll cover:

What is project management software?

Project management software helps businesses track the progress of projects from inception to completion. They can use these applications to manage various aspects of a project - from tracking tasks as well as optimizing people and resources to sharing important project documents.

Types of project management software

The general purpose of project management software is to improve communication, transparency, and team collaboration, allowing for full visibility over processes, tasks, and workflow.

However, some project management applications are designed with specific teams in mind such as software developers. Others cater a more diverse range of workers.

Given below are different types of project management software and what you can expect from these tools:

  • Task management software: These are basic tools for businesses looking to eliminate manual processes such as the use of spreadsheets for tracking project progress. The software helps project managers schedule employee tasks and track progress on visual dashboards. Employees can prioritize tasks with color codes or labels as well as set up automated notifications and due date reminders.
  • Project collaboration software: This is suitable for teams that want to improve communication among project members. These solutions offer basic task management, with a specific focus on collaboration features, to help employees quickly connect with each other. Functionalities include team activity dashboards, document sharing, real-time chat, and voice/video calling.
  • Agile project management software: This is specifically designed to help technical teams, such as software developers, manage projects. However, it can also be used by small non-technical teams (under 10 members) that follow agile project management frameworks such as marketing. Along with task management and collaboration features, this software typically offers kanban dashboards for progress visualization and advanced reporting such as sprint velocity metrics and burndown charts.
  • Project portfolio management (PPM) software: As small organizations grow, they need this software. It offers advanced functionalities such as project lifecycle management, risk management, and resource management. Full-suite PPM software helps businesses prioritize projects, assess potential risks, and assign the right employees to projects.

Key question to ask your vendor before you buy: What functionalities differentiate your project management software from your competitors?

Deployment options for project management software

Project management applications could either be on-premise or cloud-based offerings. Choosing the right deployment option requires you to consider factors such as software costs and your IT team's expertise.

GetApp.com emphasizes software-as-a-service (SaaS) or cloud-based deployment. These tools typically come with lower up-front costs, faster implementation time, and automatic updates; they also better support remote use, scale more easily, and minimize the need for IT staff and real estate. But you’ll want to broadly understand each deployment method.

Here are the key differences between these two kinds of deployments:

Software-as-a-Service (cloud based)
  • Is hosted on the vendor's servers
  • Pricing is subscription-based on per month, per year, or per user basis
  • Vendor typically takes care of data backup, security, and feature upgrades
On-premise
  • Is hosted on your own servers
  • Pricing is an upfront license fee for a single user
  • You are responsible for data storage and software upkeep

Small businesses usually prefer cloud-based over on-premise solutions as the former is cheaper in the short-run. It also saves them from the hassle of figuring out data backup and maintaining the software on their own.

Key questions to ask your vendor before you buy:

  • (SaaS vendor) Do you offer automatic “offline” data synchronization for mobile applications?
  • (On-premise vendor) Do you have plans to replace your on-premises software with cloud-based solutions?

Project management software features

A common project management function is task management to set and assign tasks, deadlines, and time sprints. Some tools also facilitate communication with the help of automated notifications, document sharing, and the ability to leave notes.

It’s important to carefully examine the features to see if they meet your specific business challenges. For instance, a team with well-defined roles would need a solution that can assign specific user permissions at various stages of the project lifecycle.

Let’s look at the core features of project management solutions in detail:

Task management: Helps plan tasks, set priorities, and track progress at each stage of the project. Lets users create and assign to-dos, set up recurring tasks, and view tasks on a calendar.

Asana Screenshot

Overview of in-progress and upcoming tasks in 5 Asana

Collaboration: Allows employees, clients, or vendors to share and collaborate on project documents via shared online workspaces. They can also communicate through various channels such as email, chat, and video calling.

Jira Screenshot

Commenting on tasks in JIRA Software

Document management: Facilitates centralized sharing of project-related documents, videos, and images. Allows project stakeholders to review, co-author, or redact project files.

Smartsheet Screenshot

Importing files into Smartsheet 

Project planning: Helps project managers define individual tasks, resource allocation, timelines, and deadlines using visual project planning tools such as Gantt charts.

ITM Platform Screenshot

Using Gantt charts to plan task deadlines in ITM Platform

Reporting: Allows users to view project progress and status at a glance, They can also see upcoming deadlines, completed tasks, milestones achieved, team workloads, and budget utilization.

Workfront Screenshot

View project reports in Workfront

Besides these core features, project management solutions offer features that help project managers customize the tool as per their business requirements. Here are two such features that businesses should look for when evaluating a project management tool:

  • Permissions and security: Allows users to set tailor-made access to all project related data. It also keeps the information secure.
  • Project Accounting: Takes charge of project finances and offers tools for tracking budgets, invoicing, and expenses.

Key question to ask your vendor before you buy: How can the core functionalities of your project management solution help me achieve specific business results?

Important project management software integrations

When selecting project management software, ensure that it integrates seamlessly with any software you currently use. Fortunately, most tools integrate with other cloud-based software, saving your time and allowing you to easily share data between applications.

Here are some important integrations that you may need with your project management solution:

  • Email integration: Supports task processing via email. These include the ability to create new tasks, edit details, assign and reschedule tasks, leave comments, and attach documents.
  • Idea management: Helps team collaborate and develop project ideas. Functionalities include mind mapping tools, document sharing and idea management workflows.
  • Bug tracking: Separates the tracking of software bugs from tasks in a project. These include custom workflows, time tracking, ticket management and reporting.
  • Accounting: Allows business to manage project accounting. Functionalities include general ledger accounting, time-tracking for billable hour reports, invoice generation, and project costing reports.

Key question to ask your vendor before you buy: How many third-party integrations do you offer and how many more will you add in the next 1 to 2 years?

Project management software trends

The first step to full-fledged digital transformation for small businesses is digitizing their manual processes, such as tracking progress on spreadsheets, using project management software. However, businesses should take this a step further by leveraging the emerging project management trends and technologies. These include social collaboration and chatbots.

Here are two trends that small businesses should adopt to maximize the benefits of their project management solution:

Social collaboration tools boost communication: While typical features such as project planning and task management are important, there has been an increase in the number of social collaboration tools to manage projects. These solutions are designed like social networks, allowing employees to quickly connect over real-time chat, share their status, and comment using #, @, and emoticons. These are especially relevant to small businesses that have teams working remotely or in different geographies.

Chatbots automate repetitive tasks: As process automation tools, chatbots have become popular with the millennial workforce in the U.S. In project management, these solutions can considerably decrease the time it takes employees to assign tasks, schedule online meetings, and access project documents. As a result, many project management tools have started to integrate chatbots.

Key question to ask your vendor before you buy: What kind of chatbot integrations does your solution offer? Are there any additional charges for these integrations?

Filter by
Avg. User review