The core function of any project management software is to monitor, track and follow the progress of projects from their inception to their completion. These tools are traditionally used by both project managers and project stakeholders to plan projects and follow their progress and development, as well as to future-proof and ensure the projects’ smooth and timely completion.
Project management applications allow for a clear oversight over all aspects of a project - from the management of tasks, people and resources, to the sharing of documents and client information. The general purpose of project management software is to improve communication, transparency and collaboration among all members of a project, allowing for full visibility over processes, tasks, and workflow.
As project management software has evolved it has become a vital tool not only for project managers, but also for small businesses and entrepreneurs to automate the actions normally carried out by a project manager. These applications are used for short-term or long-term projects, as well as to organize better the general day-to-day working of a company.
A project management application will vary from one to another. When choosing the right solution to suit your needs, you may want to narrow down the features you are looking for. Some PM applications are designed with specific teams in mind, such as software developers, while others cater for a more diverse range of workers.
Common project management functions you will want to look out for include task management features to set and assign tasks, deadlines and time sprints. Other tools should facilitate communication with automated notifications, document sharing and the ability to leave notes. If you have a team with well-defined roles, don’t forget to search for a project management app that allows you to assign specific user permissions at various stages of the project lifecycle.
Users of project management software will also benefit from reporting tools, such as error or bug alerts and past-deadline notifications. These can also include reports generated from key project analytics and insights for better visualization of a project's performance. More robust applications may also handle financial issues related to your projects such as budgeting, purchasing, time billing and invoicing. But you often have to try them out to find the right project management software for you and your team. Many of our PM apps have free trials, so give one a go!
GetApp's quarterly ranking showcases the top 25 Project Management apps based in the cloud. Each app is scored using five factors, worth 20 points each, for a total possible score out of 100. These factors include user reviews, integrations, mobile app availability, media presence, and security. Each app's score is independent of commercial interests and existing relationships that GetApp has with app vendors.
Scroll down for more details about how we calculate scores.
This ranking is for business owners and decision makers looking for a first glance at the leading cloud-based Project Management software in the industry. The data serves as a point of reference highlighting the key factors that small businesses should look at when first analyzing a piece of software. These factors include user perception (reviews), compatibility (integrations and mobile app availability), market presence (media presence), and security features (security).
For more details on why we chose these data points, take a look at our industry research reports, which provide in-depth explanations of each data point, as well as trends in the industry.
An app’s score is calculated based on five unique data points and is completely independent of any relationships that GetApp has with app vendors. The data points are calculated as outlined below:
The score for user reviews is calculated using a Bayesian estimate, which is a weighted average that includes the number of reviews and the rating of an app, benchmarked against other apps in the category. This raw number is then scaled to represent a value between one and 20.
Integration scores are calculated by scaling and adding two different averages for the number of listed integrations on GetApp: the first 15 points are awarded for the total number of integrations scaled against the average for the top 25 percent of apps in the category, while the final five points are awarded for the total number of integrations scaled against the leader in the category.
Mobile platform scores are calculated using data from Google Play and the Apple App Store. Five points are awarded for having an Android App, and another five for an iOS app. The additional 10 points are calculated based on the user ratings of the app in each store, rated out of five, for a total of 20 points.
Media presence is calculated using the number of Twitter followers and Facebook fans a vendor has. Each social network contributes a maximum of 10 points to the total score. The first five points are awarded for total number of followers scaled against the average number of followers that each vendor in the category has, while the remaining five points are awarded based on the total number of followers, this time scaled against the category leaders. The scores for Facebook and Twitter are added together for a total score out of 20.
Security is calculated using answers from a vendor-completed survey. The questions in the survey are based on the Cloud Security Alliance self-assessment form as part of the Security, Trust & Assurance Registry. With 15 questions, each answer is assigned a point value based on vendor response, with additional points given for security certifications, for a maximum possible score of 20.
In the event of a tie, each data point is weighted for importance, with security taking precedent, followed by reviews, integrations, mobile apps, and media presence, respectively.