Artwork Archive Features

Artwork Archive

Inventory management software for organizations & artists

4.92/5 (38 reviews)

Artwork Archive Feature Summary

  • Consignments
  • Online Gallery

Competitor Feature Comparison

API
Appraisal History
Automatic Backup
Billing & Invoicing
Calendar Management
Cataloging/Categorization
Collections Management
Commission Management
Consignment Management
Contact Database
Contact Management
Content Management
Customizable Branding
Data Import/Export
Data Migration
Document Storage
Event Calendar
Exhibit/Vendor Management
File Management
Insurance Management
Inventory Management
Inventory Tracking
Invoice Management
Labeling
Location Tracking
Maintenance Scheduling
Marketing Automation
Membership Management
Multi-Location
Online Catalog
Online Viewing Rooms
Product Catalog
Records Management
Reminders
Reporting & Statistics
Sales Reports
Scheduling
Summary Reports
Third Party Integrations
User Management
Visual Analytics
Website Integration
iCalendar Support
Visit WebsiteCompare App
API
Appraisal History
Automatic Backup
Billing & Invoicing
Calendar Management
Cataloging/Categorization
Collections Management
Commission Management
Consignment Management
Contact Database
Contact Management
Content Management
Customizable Branding
Data Import/Export
Data Migration
Document Storage
Event Calendar
Exhibit/Vendor Management
File Management
Insurance Management
Inventory Management
Inventory Tracking
Invoice Management
Labeling
Location Tracking
Maintenance Scheduling
Marketing Automation
Membership Management
Multi-Location
Online Catalog
Online Viewing Rooms
Product Catalog
Records Management
Reminders
Reporting & Statistics
Sales Reports
Scheduling
Summary Reports
Third Party Integrations
User Management
Visual Analytics
Website Integration
iCalendar Support
Visit WebsiteCompare App
API
Appraisal History
Automatic Backup
Billing & Invoicing
Calendar Management
Cataloging/Categorization
Collections Management
Commission Management
Consignment Management
Contact Database
Contact Management
Content Management
Customizable Branding
Data Import/Export
Data Migration
Document Storage
Event Calendar
Exhibit/Vendor Management
File Management
Insurance Management
Inventory Management
Inventory Tracking
Invoice Management
Labeling
Location Tracking
Maintenance Scheduling
Marketing Automation
Membership Management
Multi-Location
Online Catalog
Online Viewing Rooms
Product Catalog
Records Management
Reminders
Reporting & Statistics
Sales Reports
Scheduling
Summary Reports
Third Party Integrations
User Management
Visual Analytics
Website Integration
iCalendar Support
Visit WebsiteCompare App

Artwork Archive Feature Reviews

25 reviewers had the following to say about Artwork Archive's features:

Eddie H.

REVIEW

2020-07-22

help the business growing fast.

Pros

time-saving artwork management, ERP+CRM, and tracking works.

Cons

account security, user selected functioning,

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you for the review Eddie! We appreciate you sharing your feedback.

Read more
Anonymous
(Information Technology and Services company, 1-10 employees)

Powerful yet easy to use

2020-10-27

It's a great fit for any individual or organization looking for a robust collection management tool.

Pros

Getting information into the system is easy and, once the information is there, there are countless reports and ways to collaborate and share the information with other professionals (estate planners, appraisers, auction houses) that we find incredibly useful.

Cons

We honestly don't have any complaints about this software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you for sharing! We're glad that Artwork Archive is a perfect solution for your clients.

Read more
Amantha T.

The Best Art Inventory & Art Business Software. Period.

2020-06-04

Initially, all I wanted was a program to help keep track of my artwork.

Pros

Every sale is automatically logged so you can keep track of inventory, relationship management and income in one place.

Cons

There really isn't anything I would want to change at this time. They keep adding elements that I didn't think I needed before.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you Amanda for the positive review! We're glad that you're using the Editions feature to automatically generate reproductions! It sounds like you're using the platform really well and getting a lot out of it. That makes us so happy!

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Anonymous
(Arts and Crafts company, 1-10 employees)

My favorite art management software

2020-07-13

Positive and without complaint.

Pros

I love the interface. It is easy to use, clean and always getting better with improvements.

Cons

I wish there were methods of keeping track of artist payments and payment plans with clients.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you for the positive review! As someone who helps with customer support, I'm glad to hear that you find it wonderful! I enjoy it too!

We have a few improvements around payments and invoicing that I think you'll be excited to see given your feedback. We'll be sharing it shortly!

Read more
Annette V.

Great Product!

2020-07-23

Keeping track of our inventory and photo archive was difficult, but with this product it has become SOOO helpful.

Pros

It' takes time to get it right, but when it's all there it's so great to be able to see everything and run reports

Cons

Hmmm...I can't think of anything right this second.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


We're so glad we can be of help, Annette! Thank you for the review.

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fred n.

A Collector's Perspective of Artwork Archive

2020-07-14

It is well designed, simple to use and gives me easy online access to my collection.

Pros

I like the ease of data entry, the ease of attaching images, and the varied types of reports that can be generated.

Cons

A filter function when preparing reports that allows you to select by artist name would helpful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you for the review! I'm glad you mentioned report generation. You can filter by Artist name! When creating the report, scroll down to Filters, click on the box, and then select the dropdown for Artist.

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Laura F.

Excellent tool for all serious artists

2020-08-04

It makes organizing inventory so simple, and much easier to communicate with galleries, etc. to show them work that's available.

Pros

I like being able to easily keep track of every piece of inventory, and do simple searches to find what I need.

Cons

A few times I found things I didn't like or didn't fully understand but when I reached out to the Artwork Archive team, they addressed this.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Oh wow! Thank you Laura for this wonderful review. We are so glad you benefit every day from our platform.

And we're grateful for your feedback as you make our product better! Thanks!

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Malaka T.

Great Software at an affordable price. Wish it had a mobile app too

2020-07-25

Overall been good and the support has also been very good

Pros

Easy to use. Uploading photos is easy and reporting is quite good

Cons

Needs a mobile/ipad version desperately as a lot of the competing products have this

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thanks for the review! We're glad that uploading photos is easy and you're enjoying the reports.

I've relayed your feedback about a mobile app to the team. Since many of our users access their account from the web, and on any device, we haven't heard this request much but will certainly consider it as we continue to update our product to best serve our users.

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Chloe W.

Great product and time saver!

2020-12-10

It has helped me become so much more organized and is very easy to navigate.

Pros

This helps we stay organized around what I have applied for and the weekly reminder emails help me keep track of deadlines .

Cons

The editions feature was initially confusing, but that was user error.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you for the review Chloe! We're glad that Exhibitions and Reports are helping you stay organized and look professional! We're also glad you were able to get help with the Editions tool. We love to help!

All the best,
The Artwork Archive Team

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Robert B.

Artwork Archive is Perfect for Artists

2020-07-14

Absolutely wonderful. Beyond the fact that the software already does so much, they do something really crazy: they LISTEN to their customers. If there is something you would like to see the software do, they take you seriously. And they are improving the product constantly, adding new features and making it more robust by the year. I cannot brag on them enough for how they handle working with their customers.

Pros

Artwork Archive helps me on a daily basis. It tracks not only all of my artwork, but links sold works to clients, exhibited works to locations, and tracks collections, reproduction runs, prints, and even allows me to track my income and expenses.

Cons

If you're looking for a robust calendar, it doesn't really have that, but it does have the ability to set scheduling reminders, and you can easily export those reminders to Google Calendar or Outlook or iCal.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Oh what a delightful review! Thank you so much Robert for the kind words. We do love listening to our users. Feedback makes us better and we want to be the best art inventory platform (and resource for the arts)!

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Tyler W.

Recommended by my art advisor

2020-10-28

We’re actively selling some of our artworks so it’s helpful to have a system of tracking sales along with auction house needs.

Pros

I especially enjoy the reports feature used to create inventory lists for various parts of my estate whether collectibles, antiques or art.

Cons

Artwork Archive addresses all of my needs and is of great value.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you for sharing Tyler! Being able to collaborate with your art advisor is definitely a perk of an online collection management system, and we're glad that you're using ours to manage your estate!

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Anonymous
(Design company, 11-50 employees)

This is what organized me!

2020-05-26

The tool has been great, it integrates well with my Wordpress site (which is optional because you this actually could be used as your artist's website) and their customer service has been top notch.

Pros

I've yet to find anything else that allows artists to organize their artwork, maintain inventory control, display a portfolio and provide reporting and automated tear sheets like this tool can do.

Cons

This tool came with more functionality than I had hoped for, so at this point, I'm not lacking anything.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thanks for the review! We're so happy to hear that our online tools have helped save you time and cut back administrative work. That was definitely a big intent when designing our website integration feature.

All the best,
The Artwork Archive Team

Read more
Christopher R.

Art Gallery Software that's perfect for small collections

2020-07-16

I have found them to be interested in what we are doing and willing to work with us to ensure that the software is matching our needs. We are a small gallery and so our needs parallel but they have been actively engaged.

Pros

There is the additional advantage of reporting in various formats that allow for inventory analysis.

Cons

One minor issue is that there is not an easy way to distinguish historical artists from current contacts, as all are tracked in a "contacts" tab.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you Christopher! We have very much enjoyed working with you and the Blackfriars' collection.

We're so glad to hear that the product is intuitive and easy to navigate. And it sounds like you're getting a lot out of the program with reporting and sharing.

As for your artist bio feedback, it's great and actually something we have been discussing as a teamhow can we continue to share and highlight the artists within a collection in addition to their artworks.

If you'd like to differentiate between living and deceased, you can create Contact Groups within Contacts. It is much like Collections for Pieces in that you can create any type of group you wish.

Read more
Kate E.

Artwork Archive rocks!

2020-07-13

Every Sunday I update my inventory with sales and new pieces which are automatically reflected on my website.

Pros

Also - the customer support team is great - helpful and quick to respond.

Cons

There is nothing I dislike about this software - it’s awesome!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Oh wow, the Artwork Archive team is grinning from ear to ear reading this. Such a wonderful review! Thank you Kate. We're so glad that we can be of help and it sounds like you have a great system and process in place to excel in your art career. Best of luck! We're glad to be on the ride with you :)

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Lindsey V.

Exceptional Customer Service and a User Friendly Site

2019-03-11

Artwork Archive puts in a team effort to make everything you need a top priority.

Pros

Once uploaded, the website is easy to navigate and acts as an efficient way to keep inventory of all your pieces of art.

Cons

Although, after it is online, it becomes easy to add multiple pictures for each piece of art.

Rating breakdown

Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


It was our pleasure to be of help! Everyone on the team is expected to do customer support every day, and working with our customers is one of the most gratifying parts of my day.

I'll take your feedback about uploading multiple images in the import we conduct to the team. Very helpful.

Read more
Julia B.

I'm a big fan!

2020-07-13

Pros

Initially I liked it because it affirmed my sense of myself as a professional artist, helping me organize my inventory and showing me how far I'd come.

Cons

Along the way I've occasionally found certain things awkward (can't remember right now), but then I'd suggest a change to the Artwork Archive crew and they usually thought the suggestions was valid and actually remedied the problem! Your questions or issues don't drop into a void - real people respond quickly and helpfully.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thanks so much Julia for the positive review! I'm sharing this with the rest of the team because they will all be so thrilled to see how Artwork Archive has helped you succeed as an artist.

We really prioritize our customer support and everyone enjoys doing it and hearing from our users. I am glad we can be of help!

Read more
Heidi H.

Artwork Archive is an indispensable resource

2019-11-11

Plus the maintenance feature is a useful tool for tracking repairs and maintenance to artwork located in multiple satellites locations.”

Pros

AA is easily accessible by everyone on our team

Cons

There is nothing I like least about it. It works well.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thanks for the review Heidi. We're so glad Artwork Archive makes your work easier!

Read more
Renee B.

Using Artwork Archive has been easy, enjoyable, and incredibly practical.

2018-08-01

Pros

Items are very searchable and it is easy to navigate between different pages and elements.

Cons

Some elements, such as Location, were not very intuitive and took some time, trial and error to figure out. The reports are also confusing to generate at first, so more guidance on how to create a report would be helpful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


We're glad to hear that you find the system easy-to-use and flexible for your needs. That is our intent! Our goal is to make the experience as intuitive as possible so we appreciate your feedback and have implemented it in an upcoming release. Our reports will be even easier to generate. Additionally, we have quite a few avenues to help you navigate your way throughout the product¿our customer support team is available on chat, we have a robust list of Help docs, and our Youtube channel has video tutorials for those that learn better with visuals. https://www.youtube.com/playlist?list=PLSRP-9leapY7h0n7QgwaZ6cLtJgPUKMmw

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OSTEN S.

The first experience with the Artwork Archive

2020-07-13

We were facing a challenge to import a huge previous database to Artwork Archive. Communication and cooperation were fantastic, so we manage to do it effectively!

Pros

Highly professionally set features, flexibility to adjust to the specific needs of the customer, and friendly staff.

Cons

Cannot find a missing feature at the moment... maybe later, during longer usage of the platform.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you so much for the review! The team was very eager to help onboard the incredible OSTEN collection, and we are thrilled that you are enjoying our platform.

Read more
Shelley A.

Review of Artwork Archive

2020-07-14

Pros

It is a relational database that I can reports out for my boss who is an art collector with over 1500 works.

Cons

There are some minor things that I have learned to live without. The reports can be a bit clunky and the titles on the reports when printing need to be more like a title.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you Shelley for the very thorough and informative review.

If you'd ever like to make the case to your boss for upgrading to the Organization level with the Condition reports, I am more than happy to help! It is such a helpful tool and we've received a lot of positive feedback on the maintenance tracking functionality.

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Michelle B.

Artwork archive review

2020-07-01

Very supportive on line assistance

Pros

From organising images to Inventories , catalogues etc

Cons

None I have to date found no issues with this software and have recommended it to others

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you for the kind words Michelle! We're so happy you're enjoying Artwork Archive. Thank you for sharing it with others!

Read more
Richard K.

Becoming a professional

2019-02-27

Excellent - great support and easy to use

Pros

This platform is an excellent way to transform your artistic practice - keeping track of all your work, ensuring consistent pricing across all platforms and automatic updates your website.

Cons

Website integration has too few customization options

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you for your flattering feedback. We've built the product to help a wide variety of users from artists to collectors to collecting institutions at an affordable price, so we're glad to hear that you're taking opportunity of the full functionality of the program and satisfied with the price.

The majority of our updates come from user feedback so we appreciate yours and have more customizations on the list for our website integration. We released the website integration recently with the goal to expand it as we received feedback from users, prioritizing their needs.

Read more
Tony A.

Artwork Archive Rocks

2019-03-14

Thank you very much for all of your support.

Pros

Being user friendly, intuitive, and having access to a great customer support team.

Cons

I can't think of one item as of right now.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


We are overjoyed to read this review, Tony! It's been an absolute delight to work with you and the San Diego airport team.

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Joyce C.

Happy with this product

2020-07-20

I think they are helpful cooperative and seem to solve any problems that their vendors have. I think the software works beautifully and solves my problems

Pros

It help me organize my entire inventory system so that I know where everything is and can easily reach it as I work with clients renting artwork on a daily basis.

Cons

I haven’t found any problems today that they have installed

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thank you Joyce for the positive review! We are glad that we can help keep you organize as you work with your clients.

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Lucy M.

How did I live without it?

2019-06-29

So much time saved as I am enormously more organised. By uploading each artwork as I complete it, with all the details I feel so much more organised. I can provide the link to galleries and potential customers. I feel a lot more in control.

Pros

The clean interface - and the ease of getting around the package.

Cons

There literally has been nothing that I haven't liked!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Artwork Archive


Thanks Lucy for the kind words! We're so glad that we can give you time back in your day and help you feel more organized and in control! That's awesome!

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