CatalogIt Reviews

I purchased a license for CatalogIt to help manage my parents' extensive contemporary art collection. The Database is so user friendly, it's incredible simple to add new acquisitions and edit previous ones. The App for all phones and tablets is such an easy way to view each piece and pull up the artist information. What a breeze, and 75% less expensive than the ArtBase software we were using previously!

There are some search functions that could work a little bit better, I'm still learning the nuances of the program in order to be able to pull up individual works more effectively.

It took me a long time to find a cataloging solution for our relatively small community archive/library. This system is the most affordable and appropriate for our use. We like the amount of info we can store and the cross-referencing between materials and automatic assignment of ID #s. Actually, there is a lot to like! and

It was a little challenging to migrate info from our past database but we eventually did it. I think it would be really helpful if they had a template or some kind of mapping for all the various data fields and options. Sometimes we weren't sure exactly what fields to use for what or how they worked. Some of this is learning curve - but it's not too steep. Also, it would be great if we could add or delete users on our own without having them do it.

I love CatalogIt's intuitive API and how easy CatalogIt makes data entry, profile creation / updating, duplicate profile merging, and uploading / taking / downloading images. CatalogIt's user-friendly platform has made it so that my older volunteer base can interact with our collection and update collections records with ease. The cloud-based platform also allows for easy, fast record updating and...

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Some features do not yet seem fully fleshed out. For instance, it would be more helpful to search multiple terms from the search bar (i.e., accession # + title / key word) rather than using the clunkier Search Property Filter function. The way the search bar is designed even looks primed to do so and caught me off guard at first when it could not. Even after my post-migration Zoom session with a member...

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Hello, Alyssa- Thank you for your review! I'd like to respond to a few of your "cons". The Search function does allow for complex searching- you can create structured searches that include as many parameters as you'd like! As for the performance you are experiencing with 15K items, I suspect that may be due to your computer- check the available memory on it. Also, try the same reports from another computer- that will confirm it! We have clients with many times the size of your collections and they don't experience these issues. If/when they come up for you, please let us know and we will help you to work through them!

I sing its praises to all of my friends in the museum/gallery field. It is so simple, intuitive, and logically organized, and has all the efficient functions. I am a big fan of good design and this, is good design. Thanks to all the staff who have helped me and my team with our various inquiries. It's been a smooth and pleasant ride.

Honestly no complaints. I sometimes wished there was a feature for "select all" though you can select 50 at a time with shift select. Though I understand selecting all risked not being intentional about what you were selecting and possibly loosing data when bulk editing. Also at times, when making large edits like adding hundreds of items to a tag, it would take a bit of time for it to get updated. This wasn't a problem except when I needed to access that list quickly, and if I needed it immediately I could ask support and they would expedite it for me.

Ease of data transfer. Cost of program. Customer support. Optional integration with own website. Ease of web publishing. Watermark feature.

Lack of sub-folders within overall general folders.

Ease of use; Amount of information allowed to be entered, Ability to create QR Codes for tracking; Use of pictures for cataloging.

Limited on how you can print labels, Not able to store music or audio files in the app itself.

-Easy to add items to the catalog -Attractive interface for both back end and publishing -Many fields that allow you to add as much information as you need -Large files able to be added and viewed -Easy to choose what to publish -Great communication and support from team -Priced fairly compared to other similar products

-I would love to see a filtering tool added to the searching in the HUB. The searchability from the backend is great, but would love to see some of those added to the hub.

How detailed it is, accounting for all possible categories Love being able to connect documents to artifact records Love the the HUB Love QR codes for exhibits LOVE THE COSTUMER SUPPORT!!!!

Would like to open more than one item at a time - ie multiple tabs Would like subfolders Would like to be able to add categories that match our collection Would like "Back Arrows" to bring you to the previous view

Intuitive, comprehensive, prompt customer support, ease of multi platform usage; inexpensive, highly efficient; capacity and increased speed and efficiency when cataloguing compared to other collection management systems

In addition to bulk edits of things like 'location' and 'catalogued by', expand on this for example 'artist' or 'valuation' field

The importing process was very smooth and even allowed us to clean up our data from the old system. The Mobile App makes it easy to add pictures or make corrections while working in the collections storage. Our volunteers find this program easy to use, and appreciate the photo editing tool.

It would be nice to have a feature to hide sections that you don't use often in the cataloging interface, but the ability to collapse different sections is a great work around for us. The CatalogIt staff continually make improvements to the system based on customer feedback as well!

CatalogIt is very easy to use and to learn. It is very intuitive. It keeps things straightforward yet comprehensive and is not overbuilt with a lot of needless steps and procedures. There are no internet speed wait times to access data. The viewer design format is outstanding and visually very attractive. The photo enlargement feature is extremely good. Customer service is beyond outstanding and has always been extremely fast and courteous. CatalogIt has our highest recommendation.

The search feature needs improvement. We have been told this development is in the works.

The ease of use is the best part about this software. Staff has trained retired volunteers with minimal previous computer experience to use the basic components of the software in mere minutes. Staff finds CatalogIt has everything the Museum needs.

When searching for items, they are often displayed in the order they were transferred from the Museum's old software to CatalogIt. The CatalogIt team is working on changing this and hopefully will not be an issue soon!

Thanks for the great review, Zach! You have several options for sorting your collections, and searches will honor those sort orders. Currently, when looking at lists associated with certain Profiles, they are displayed in the order they were imported- we will be fixing that soon!

Although our museum is fairly new to using CatalogIt, our experience with the app has been very positive. We are looking forward to adding more records and fully taking advantage of all that the program has to offer. Customer Service is quick to respond. Very satisfied.

No real cons to the product. It might be nice to add a user, but CatalogIt customer service is so quick to take care of additions, it has not been an issue.

Being a collection institution since 1949, our permanent collection is large and varied. We were using PastPerfect which was not intuitive and not laid out in a way that made sense for us. CatalogIt has solved many of our issues including viewing objects in a variety of categories, allowing us to publish our objects to the web at the click of a button, and, most importantly, the fields are customizable and linked in a clever way behind the scenes that allows for consistency between multiple users.

Integrating was easy, but there were issues. They were not major and well worth the migration from PastPerfect. There are some concerns with lack of functionality in a few areas, but I feel comfortable emailing customer service with our issues and they communicate well with regards to improvements or workarounds.

When we discovered CatalogIt, it was as if it was too good to be true. They strive/pride themselves on keeping the price low/affordable, offer great and quick customer service (the [SENSITIVE CONTENT HIDDEN], was more than happy to give us a demo before and after we installed it), and there are very useful workflow functions, like folders and tags. A big incentive offer was a free migration from PastPerfect, which went smoothly.

There were some features I thought would be included, like mass selecting items for a folder. While unavailable now, they assured me it is in the works, which shows they are committed to improving the product. In addition, some of its features take a month or so to get used to. For example, item locations are inputted by marking the most specific location (i.e. a storage box) as opposed to individually entering the building, room, etc. However, this system saves time in the long run and ensures there are no duplicate entries.

This software brings many museums into the modern day of technology. It enables use of apps on ipods or phones, easy updating and uploading of images, cloud storage and so much more. So many other programs have similar features, but the cost keeps jumping up every time you add a singular feature, making the cost for this software and what it provides invaluable.

I feel that the program is not user-friendly. I was able to watch tutorials however and learn how to do these items, changes and updates, however it is not intuitive on the operation.

The interface is very easy to use. My volunteers (whose comfort levels with technology range from total newbie to iPhone user) are able to access our museum collection from home and continue learning about objects during the pandemic even when quarantining. It is easy for me to add new objects either individually or to do a batch upload using an Excel spreadsheet. The customer service has been fantastic. They get back to me so quickly, and with great suggestions. This software has just about everything I need for collections management, and nothing I don't. I've used PastPerfect in my previous jobs and while it can do many (many) things, CatalogIt is so simple and attractive and so much less expensive. I recommend it to anyone who is managing a small collection.

It doesn't have functions for audio guide tours. I'm contracting with another company for that service.

The ability to access Catalogit via internet or app is vital for us with display space and storage in different locations. We can have volunteers update profiles or catalog items from home as well. I love the new hierarchal location feature. Now when I move a box, I can just assign a new location for the box rather than needing to update all the items. This was especially helpful when we moved a file cabinet with more than a hundred photos.

The search feature has improved in the last year, but could be refined more with and/or functions.

It's generally intuitive to use and I like how large and central the images are. Some other systems bury the image files a little bit in the entries. The drop down menu options for each field takes the guess-work out – this is very useful when students of varying experiences are using the database. Catalogit support team is readily available to answer questions and also have tutorials.

It would be great to have more image editing tools, like color correction, embedded into the software.

It is easy to use and accessible on any device. I like the ability to see everything in one page and create my own folders to organize the collection as I would like.

There are occasional glitches in the database on our website such as images appearing more than once. It also occasionally glitches when you try to scroll down in the All Entries section.

Intuitive design, ease of use, visual searches, web-accessibility, and customer support.

I have no negative feedback for this product.

This database does everything i need it to and more while being at a great price point with extremely helpfull staff

Currently a lot of the object profiles use United States Terminology which doesn't accurately fit with our Canadian objects, but as we were the first Canadian institution i am sure the terminology will change to fit the growing client base.

1. We can use multiple platforms in over 85 storage and display sites located throughout the state of California. When in the field, we can use the smartphone app to quick basic data entry quickly with images 2. We can do the initial accessions in half the time without having to change pages. 3. Customer support is OUTSTANDING! I can not stress this enough. 4. The system is very intuitive. 5. If you are entering like items that have multiple identical information fields, you can simply duplicate a similar entry. This is a HUGE time saver!

When compared with our previous system, we miss the ability to print donation, deaccession and loan documents. But we solved this with fill in PDF documents in a DropBox file that is easily changed a nd accessible by all users.

Jumping in was incredibly easy, our import process was smooth, and immediately we were editing info about little-though-if items in our collections from multiple locations, and linking our items together with tags, folders, and photos. It’s a breeze to do something in seconds on a smartphone what once took a trained volunteer hours on a computer.

As it’s new software, it’s had it’s growing pains, and from time to time minor bugs slow our work a bit - but the team has always been there with an immediate response and a fast fix, allowing us to shape the look and feel of the product we’re using.

Ease of use. It is so accessible, literally and with its user-friendliness. I don't have to go to the museum to work on the office computer. I can do it mostly from home - or on the go with my iPhone. I can show others how to use it and they catch on right away as it is so intuitive. Plus it has all the places for you to be as detailed as you want about each item.

Haven't found any. The developers have worked with us in such a way that they have answered our every need, usually before we realized we needed something.