PTminder Features

PTminder

Virtual Training Software for Personal Trainers

4.54/5 (208 reviews)

Competitor Feature Comparison

API
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
Appointment Management
Appointment Scheduling
Assessment Management
Attendance Management
Attendance Tracking
Auto-Responders
Automated Scheduling
Billing & Invoicing
CRM
Calendar Management
Calendar Sync
Class Management
Class Scheduling
Client Database
Client Management
Client Portal
Client Profiles
Commission Management
Compensation Management
Confirmation/Reminders
Content Library
Contract/License Management
Credit Card Management
Credit Card Processing
Customer Accounts
Customer Database
Customizable Branding
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Digital Signature
Document Storage
Dues Management
Electronic Payments
Email Management
Email Marketing
Email Templates
Email Tracking
Employee Management
Employee Portal
Employee Profiles
Employee Scheduling
Employee Self Service
Event Calendar
Event Management
Exercise Library
Fitness Assessments
Fitness Plan
Forecasting
Group Scheduling
Hybrid Trainer
In-person Trainer
Individual Development Plans
Lead Capture
Marketing Automation
Member Directory
Member Management
Member Portal
Member Types
Membership Management
Membership Renewals
Mobile Access
Mobile App
Multi-Location
Multiple User Accounts
Nutrition Program
Online Booking
Online Payments
Online Registration
Online Trainer
Payment Processing
Payroll Management
Point of Sale (POS)
Price / Margin Management
Progress Tracking
Promotions Management
Purchasing & Receiving
Real Time Reporting
Real-time Scheduling
Records Management
Recurring Appointments
Recurring/Subscription Billing
Reminders
Room Booking
SMS Messaging
Sales Reports
Scheduling
Secure Login
Self Check-in/Check-out
Shopping Cart
Staff Management
Student Management
Team Management
Third Party Integrations
Time & Expense Tracking
Transaction History
User Profiles
Visitor Management
Wait List Management
Website Integration
Website Management
eCommerce Management
Visit WebsiteCompare App
API
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
Appointment Management
Appointment Scheduling
Assessment Management
Attendance Management
Attendance Tracking
Auto-Responders
Automated Scheduling
Billing & Invoicing
CRM
Calendar Management
Calendar Sync
Class Management
Class Scheduling
Client Database
Client Management
Client Portal
Client Profiles
Commission Management
Compensation Management
Confirmation/Reminders
Content Library
Contract/License Management
Credit Card Management
Credit Card Processing
Customer Accounts
Customer Database
Customizable Branding
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Digital Signature
Document Storage
Dues Management
Electronic Payments
Email Management
Email Marketing
Email Templates
Email Tracking
Employee Management
Employee Portal
Employee Profiles
Employee Scheduling
Employee Self Service
Event Calendar
Event Management
Exercise Library
Fitness Assessments
Fitness Plan
Forecasting
Group Scheduling
Hybrid Trainer
In-person Trainer
Individual Development Plans
Lead Capture
Marketing Automation
Member Directory
Member Management
Member Portal
Member Types
Membership Management
Membership Renewals
Mobile Access
Mobile App
Multi-Location
Multiple User Accounts
Nutrition Program
Online Booking
Online Payments
Online Registration
Online Trainer
Payment Processing
Payroll Management
Point of Sale (POS)
Price / Margin Management
Progress Tracking
Promotions Management
Purchasing & Receiving
Real Time Reporting
Real-time Scheduling
Records Management
Recurring Appointments
Recurring/Subscription Billing
Reminders
Room Booking
SMS Messaging
Sales Reports
Scheduling
Secure Login
Self Check-in/Check-out
Shopping Cart
Staff Management
Student Management
Team Management
Third Party Integrations
Time & Expense Tracking
Transaction History
User Profiles
Visitor Management
Wait List Management
Website Integration
Website Management
eCommerce Management
Visit WebsiteCompare App
API
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
Appointment Management
Appointment Scheduling
Assessment Management
Attendance Management
Attendance Tracking
Auto-Responders
Automated Scheduling
Billing & Invoicing
CRM
Calendar Management
Calendar Sync
Class Management
Class Scheduling
Client Database
Client Management
Client Portal
Client Profiles
Commission Management
Compensation Management
Confirmation/Reminders
Content Library
Contract/License Management
Credit Card Management
Credit Card Processing
Customer Accounts
Customer Database
Customizable Branding
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Digital Signature
Document Storage
Dues Management
Electronic Payments
Email Management
Email Marketing
Email Templates
Email Tracking
Employee Management
Employee Portal
Employee Profiles
Employee Scheduling
Employee Self Service
Event Calendar
Event Management
Exercise Library
Fitness Assessments
Fitness Plan
Forecasting
Group Scheduling
Hybrid Trainer
In-person Trainer
Individual Development Plans
Lead Capture
Marketing Automation
Member Directory
Member Management
Member Portal
Member Types
Membership Management
Membership Renewals
Mobile Access
Mobile App
Multi-Location
Multiple User Accounts
Nutrition Program
Online Booking
Online Payments
Online Registration
Online Trainer
Payment Processing
Payroll Management
Point of Sale (POS)
Price / Margin Management
Progress Tracking
Promotions Management
Purchasing & Receiving
Real Time Reporting
Real-time Scheduling
Records Management
Recurring Appointments
Recurring/Subscription Billing
Reminders
Room Booking
SMS Messaging
Sales Reports
Scheduling
Secure Login
Self Check-in/Check-out
Shopping Cart
Staff Management
Student Management
Team Management
Third Party Integrations
Time & Expense Tracking
Transaction History
User Profiles
Visitor Management
Wait List Management
Website Integration
Website Management
eCommerce Management
Visit WebsiteCompare App

Mobile apps

iOS App


17 reviews

Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


89 reviews

PTminder Feature Reviews

25 reviewers had the following to say about PTminder's features:

Moayyed F.

Excellent business management and organisation tool for PTs

2017-04-08

Simple dashboards and the ability to crunch complex reports like average time costs, projections and reconciled earnings make this software a reliable virtual finance and admin department.

Pros

Reconciliation and calendar management

Cons

Lack of options in app version.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10

Recommendations to others considering PTminder

Get paypal. Well designed mobile app as portal for clients. Sync with tracking apps.

Source: Capterra
Helpful?   Yes   No
Read more
Jimmy R.

Great to a degree

2017-04-11

Outside of that, they provide a solid service that does all the basics and then some in regards to client management and scheduling. Bit to heavy on just the financial reporting side for mine.

Pros

Scheduling and client management

Cons

Cost, workout planner is a let down

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10

Recommendations to others considering PTminder

The cost would almost be worth it if the workouts were also trackable in the way of tracking a clients weight lifting progressions

Source: Capterra
Helpful?   Yes   No
Read more
Laura M.

Helping to simplify and organise my business life

2017-04-07

I have been using PT Minder for a few months now and it has been invaluable in helping me to stay on top of my sessions, calendar and income.

Pros

The reconciliation and management of payment history.

Cons

Direct debit option to use Stripe, when I tried it was a bit confusing and didn't accept a MasterCard so I gave up.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from PTminder


So great to hear Laura! Thanks for the review. Customer service will be in touch with you shortly to see if they can help get you setup with the direct debiting side of things :)

Read more
Mike A.

It started out bumpy. Being they are overseas it was difficult to get support.

2018-06-05

Client management and scheduling seem to be the biggest attributes.

Pros

It helps keep track of current client as well as leads and previous clients.

Cons

It doesn't link with any other software like quick books. As mentioned earlier the support is hard being the are in a completely different continent.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from PTminder


Hi MIke,
Thanks for your review. Quickbooks integration is coming this year, we'll let you know once that's available :)
Also for customer support, we do have 24/7 round the clock support, so you can get in touch any time by using the "Chat with us" button on the website.

Read more
Moayyed F.

Comprehensive PT and studio management tool

2019-04-18

Financial reporting hygiene and reliable scheduling removes the need for any accounting administrative staff.

Pros

Financial reporting and calendar management are synced well.

Cons

Tedious to make new calendar entries.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Elisa E.

Makes life easy

2018-10-21

Love this program. Would highly recommend it!

Pros

It has everything from money management to scheduling.

Cons

I don't like that there is no option for a client to sign an actual membership contract.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Nobel L.

Helpful for the day to day management of my business

2018-04-06

Pros

The general reports are very helpful in allow me to monitor as aspects of my business.

Cons

The minimum term for membership is 1 week.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Sheree B.

PTminder is so simple and easy to use, I love all of the amazing features!

2017-07-24

As described previously

Pros

I had terrible time management and ability to track payments before I used PT minder.

Cons

The only problem I find is that sometimes if I am booking from a different device the appointments do not syncronize and can leave me with double booking myself.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jason S.

Great quality. Has most of the controls I want minus a few functions.

2018-04-30

Session tracking was the most important thing I needed and this fulfilled that role perfectly.

Pros

The Session reporting and membership functions.

Cons

Also there should be the ability to have clients have calendars specific to there off day workouts.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Samantha J.

Fantastic

2017-10-26

Monitoring payments and reminders automatically sent to my clients

Pros

Great use of design. It offers great free tips.

Cons

I wish that my clients could see more info on their logins. More graphics would be great on programming and Body Measurements etc

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Albert M.

Simple and Intuitive

2016-02-29

I've used most of the major cloud based fit business management software and PTminder just gives you all the basics (scheduling, collecting fees/money, client communication, services, etc) without the confusion or steep learning curve that most suffer from.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from PTminder


Great to hear, thanks Albert =)

Read more
Richard E.

Adequate features for what I am using it for.

2017-10-04

Organisation of clients and booking system all in one place.

Pros

Online payments are an easy way of taking all cash transactions out of the bookings.

Cons

Would suit if clients had own log in to the app meaning they could pay, book into classes etc.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from PTminder


Thanks for the review Richard! New mobile apps are coming soon. Also clients can already login to the apps and pay, book into classes etc, please contact our customer service team if you'd like more info on this :)

Read more
Thomas T.

Business is Booming!

2018-12-18

Looking forward to many more clients involved with this process!

Pros

I've used PTminder for years now and it keeps getting better. Calendar Integration.

Cons

I have bounced back and forth between different software/apps, but keep coming back to PTminder.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kevin F.

Full featured web app with everything you need to run your business.

2016-02-28

The companion mobile app has many useful features as well with one glaring omission that being the ability to reconcile sessions.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from PTminder


Thanks Kevin, we'll have the reconciling feature available on the mobile apps shortly =)

Read more
Tyler D.

PTminder review

2017-04-07

It takes care of payments, scheduling, and almost anything that a trainer would need to run their business successfully and efficiently.

Pros

Includes everything that you need. Scheduling, payments, client info, etc.

Cons

The mobile app could use some updating

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from PTminder


Thanks Tyler! Expect some great improvements on the mobile apps this year :)

Read more
Paul W.

Very straight forward. So far, so good.

2017-08-30

Pros

Mobile app good. The online booking for client's makes life a lot easier.

Cons

Not really had long enough for down sides. Not sure if there is an app the customers can use, but would be handy if not.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No

Response from PTminder


Hi Paul, yep good news, clients can also login to the same App if you enable their client logins first If you'd like a hand setting this up please contact our customer support and we'd be glad to assist! :)

Read more
Gail B.

Great tool for any personal training business!

2018-02-05

Staying on top of my finances is the greatest benefit.

Pros

It's like having an accountant at your fingertips with a full report of all aspects of your training business.

Cons

An added check-in feature would help me keep track of who is coming in regularly and who is membership is due.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ross D.

Easy and effective PT software

2016-02-28

Love how easy it is to schedule clients appointments, invoice, keep track of client payments and integrate with Ezidebit.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from PTminder


Thanks Ross! We added in the ability to view/edit client notes on the mobile app a few weeks ago. We'll contact you to explain further =)

Read more
mike p.

All you need for client profiles

2018-01-20

Pros

The Calendar is easy to use and book clients in or block out certain times or days, you can add unlimited clients and separate them into active live and previous, set up membership payments and direct debits, create training and nutrition plans and send or print them.

Cons

Not clear on what payments are direct debit and what are one off payments I.e membership is recurring and payments are one off.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Peter J.

Simplicity

2016-02-28

Staff were a big help during this process, so many options with client control and management. Make it as simple or complex as you like :)

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No

Response from PTminder


Great to hear Peter, thank you!

Read more
Tine d.

Requested Feedback

2017-04-22

easily access calendar from my phone on the go.

Pros

Easy to book in clients and hold client information App Website log in easy I can manage my classes and clients Snap shot of how much made Week and Year to date Hold assessment information in once place

Cons

Needs to be a 3rd session/class type of action.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Jared B.

Best PT Software I Have Used

2017-04-08

In this business management software is key.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Sarah G.

Great support and communication

2020-08-13

PTMinder although may not have all of the bells and whistles that other gym/pt software have but their support is fantastic and the 24/7 online help has been invaluable for me as a gym owner.

Pros

Excellent value for money, 24/7 online support!!

Cons

Calendar booking is a little clunky and would benefit from a feature that allows bulk actions in the calendar.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Health, Wellness and Fitness company, myself only employees)

Easily the best Fitness software for Personal trainer

2019-09-17

its was very difficult going to use the other fitness software after using Pt minder for so long because they thought of everything you need to run a Personal training business successfully it covers 1 on 1, group session, semi-private plus more, you customize your website the list goes on you have to get your free trial then see for yourself you will be happy I promise you.

Pros

keep track of clients session invoice clients and take payment to create your exercise and diet plan for clients track clients results

Cons

I did not like the exercise and diet planner it did not fit how to like to plan my sessions meals plans for clients

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Christopher L.

PTminder has taken the stress out of client booking!

2017-04-17

I used PTminder from the very start of my PT career to make sure that I didn't have to stress myself out using a paper diary with manual bookings. PTminder does everything from me.

Pros

Automatic payments!

Cons

The design and appearance could be a little bit more attractive - looks a bit basic.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more