If you run your own business, you have more than enough on your plate. It's also a safe assumption that you're often on the go. You shouldn't have to wait until you're back at a computer to check your company's account balances, manage your cash flow, or send invoices to clients.
Luckily, you don't have to; a growing list of finance and accounting apps is changing the way that small business owners work. Using cloud-based accounting software that has an Android app lets you check financial tasks off your to-do list from the palm of your hand.
You can use these apps to send invoices, accept payments, track receipts, and plan budgets. More advanced accounting apps for Android have features like bill reminders, mobile wallets, bank transfers, and time tracking.
To help you choose the best app for your business, we've shared some of the most popular finance and accounting apps for Android. The six apps in this article, presented alphabetically, are the highest-rated finance and accounting platforms according to GetApp reviewers between October 1, 2018, and October 1, 2019 (minimum of 20 reviews). We hope this list will help you choose the best accounting app to give you more of what you need most: Time.
Storing and filing receipts for tax returns is a task that no one loves. Expensify makes that process much less painful. It provides OCR receipt scanning, one-click export, and auto-reimbursement with PayPal or direct deposit.
Use Expensify on your Android device to log expenses, upload receipts, and manage reports on the go. Even better, the app's SmartScan feature files receipts for you. All you have to do is take a picture with the app's camera. Then, send any receipt that's in your email inbox to email@example.com. That process scans the receipts and creates expenses.
GetApp reviewers praise Expensify's mobile interface, with frequent sentiments noting how intuitive and user-friendly it is. Some reviewers even went so far as to say that they prefer the mobile app to the desktop platform—especially the receipt-scanning feature. According to users, the Expensify app is fast, modern, and remarkably easy to use.
Individuals can use Expensify's Track or Submit plans for unlimited receipt storage, a free mobile app, and five free SmartScans per month. If you manage a small team, Expensify's team plans start at $5 per active user per month.
FreshBooks was built for small-business owners who don't need complex accounting software. With FreshBooks for Android, you can create and send invoices right from your client's office. You can even use the app's payment records feature to track client balances.
You can also attach expense receipts to an invoice and re-bill expenses to your clients as needed. And the FreshBooks Android app helps you get paid faster. That's because it accepts online payments credit card, e-checks, or Stripe. It also integrates with more than 200 apps.
Mobile users have praised FreshBooks for its Android app—notably its ability to manage invoices and track expenses. Reviewers also highlight the app's user-friendly interface and simple layout, saying it's just as easy to use as the desktop platform.
FreshBooks' Lite plan costs $6 per month and lets you bill up to five active clients. Its Plus plan—which is FreshBooks' most popular—costs $10 per month and lets you bill up to 50 active clients.
QuickBooks is, without question, the industry leader in the finance and accounting market. As you'd expect from parent company Intuit's flagship offering, its Android app is deep in functionality: users can generate invoices, navigate dashboards, and manage expenses—all from the comfort of their smartphone. While it's not an exact replica of the desktop version, it's pretty darn close.
That said, if it's payroll functionality you seek, you'll need to download a separate Android app for that. Both apps are free to download for anyone with a QuickBooks account.
When it comes to mobile access, QuickBooks users love the app's simplicity and ease of use. Receipt scanning and invoicing are particularly useful features, with the ability to capture and store transactions for easy reference down the road.
QuickBooks' price plans start at $7 per month for self-employed freelancers who require just a single account. The Simple Start plan for small businesses is just $12 per month, with added functionality like the ability to send estimates and track sales tax.
Don't be fooled by Wave's simplicity; this popular all-in-one accounting solution offers a ton of features for small businesses, including customizable dashboards, invoicing, and income and expense tracking. Two Android apps complement the web-based platform: one for invoicing and another for receipts.
The invoice app allows users to create and send customizable invoices, receive payment notifications, and check the status of your invoices. The receipts app, meanwhile, offers a digital expense tracking platform for Wave users, including a receipt scanner with the ability to scan up to 10 receipts at a time.
The Wave mobile app doubles down on the platform's intuitive user interface, presenting information in a way that's clean and easy to navigate. Users also note how simple it is to scan and submit receipts, as well as the convenience of setting up notifications for things like overdue payment reminders.
If you're just looking for accounting, invoicing, and receipts functionality, Wave is—get this—completely free. Payment processing is offered on a pay-per-use basis, while its payroll service carries a tag of either $20 or $30 per month, depending on which state you do business in.
Xero is a big name on the accounting scene, and its Android app earns nearly universal praise. With Xero for Android, you can track your finances and manage your cash flow. The app lets you check bank balances, invoice customers, upload receipts, submit expense claims, and more.
Xero's Android app also gives users a full look at their financials. You can see your business bank accounts, credit card and PayPal balances, outstanding invoices, and expense claims.
The Xero mobile app earns high marks for its design, with a clean and easily navigable interface and sensible presentation of financial data. Some user reviews also highlight how the app simplifies routine processes such as spending, invoicing, billing, and reconciling, making this a convenient for traveling employees.
Xero's Early plan costs $9 per month. This plan lets you send five invoices and quotes, enter five bills, and reconcile 20 bank transactions.
When it comes to expense reports, few can match what Zoho Expense has to offer. The Zoho Expense Android app features fully automated expense recording and submission, plus a mileage tracking feature with built-in GPS functionality.
Users can also import credit card statements, store receipts digitally, and view expense-related analytics. And if you're in an area without internet, worry not; Zoho Expense will record your expenses offline and sync when a connection is available.
Zoho Expense mobile users laud the app for its ease of use and faster processing compared to the desktop version. With the ability to scan receipts, on-the-go users can manage expenses and submit them for approval through the app's simple, intuitive interface.
Zoho offers a free plan for single users, as well as a premium plan with up to 25 policies for just $2.50 per month. This includes everything in the free plan plus accounting integration, credit card reconciliation, and more.
So you know the top-rated accounting apps for Android—now what? Here are some things you can do right now, before making a purchase, to better inform the decision-making process:
Identify your accounting app priorities based on the needs of your organization. If, for example, your associates travel a lot, prioritize applications that offer travel- and expense-related processes. Once you've established your must-have features, you can begin to survey the market for apps that best align with your business model and objectives.
Survey your organization for a "wish list" of desired mobile functionality. Odds are, the needs of sales representatives will differ from your accountants'. And the worst thing you can do is invest in a long-term accounting solution, only to find out it lacks the features your employees need most.
The solutions highlighted in this article are the top-rated accounting software systems that offer a standalone mobile application. Here's an overview of our method for choosing this list of apps:
We filtered accounting software products with at least 20 reviews between all three Gartner Digital Markets sites (GetApp, Capterra, and Software Advice) from Oct. 1, 2017, to Oct. 1, 2019. The list of products was then arranged in descending order, with those having the highest average customer review at the top. Only products with an average user rating of 4 or higher were shortlisted.
The “Selling Point" section for each product is based on the analysis of feedback for the features discussed, from users who left reviews on GetApp.
Additional information in the article is compiled from vendor websites and other secondary sources, wherever mentioned.
NOTE: The content in this piece that provides opinions and points of view expressed by users and does not represent the views of GetApp.