6 min read
Nov 29, 2016
Expense Management

The Best Expense Management Apps Ranked by Integrations

GetApp's Category Leaders ranking names the 5 best expense management apps based on each app's number of integrations. 

Lauren MaffeoAssociate Principal Analyst

Have you ever lost a work-related receipt that you had to expense? It tends to be a one-and-done mistake that puts you on a quest to go paperless. Paying a hotel invoice out of your own pocket can drive even the most organized among us to research the best expense management apps.

Expense management apps automate the expense tracking process for you. The most advanced options offer features like receipt uploads, spend requests, direct deposit, and more. They also prioritize integrations.

As SaaS and other cloud-based products grow in popularity, software vendors run the risk of forcing their products to work in isolation (such as making customers buy an expense management software solution and a separate accounting software solution). To avoid this, the best expense management apps offer integrations with other cloud-based software tools that their customers use most often. These include integrations with banks for direct deposit, accounting software to balance the books, file syncing software to track documents, and more.

Here are the five expense management apps with the most integrations as seen in GetApp’s Expense Management Category Leaders Q4 2016 ranking. Each expense management app is ranked based on its Category Leaders “Integrations” score, starting with the highest.

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Price Point: $8/month per employee (small business pricing)

Free Trial: Yes

Concur is the alpha option of expense management apps. Features such as receipt captures on mobile devices; approval or rejection of expense reports; detailed spend requests; and flight alerts aim to make work travel as easy as possible.

Concur streamlines travel bookings, itineraries, invoicing, and more for businesses of all sizes. It also integrates with 35 percent of the most popular apps listed on GetApp, including Workday (for HR), QuickBooks Online (small business accounting), and Salesforce (customer relationship management).

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Price Point: $5/active user per month (Team plan pricing, which is recommended for startups)

Free Trial: Yes

It’s not tough to see why Gartner named Expensify the world’s fastest-growing ERP software in 2014. This expense management app uses patented SmartScan technology to automate expense reports and erase manual data entry.

Auto-reimbursements are available with direct deposit, PayPal, and Bitcoin. Expensify also integrates with 60 percent of the most popular apps listed on GetApp, including Zenefits (HR), TSheets (time tracking), and Xero (accounting).

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Xpenditure Expenses

Price Point: $5/month

Free Trial: Yes

Xpenditure makes lost receipts a thing of the past. Small business and freelance clients can scan and store all receipts in the cloud from a smartphone, tablet, or webcam. Xpenditure includes miiCard technology, which verifies users’ identities against their bank accounts and IDs.

Xpenditure’s dashboard serves as a one-stop shop for users to upload receipts, business cards, and expenses. It also integrates with 20 percent of the most popular apps listed on GetApp, including Dropbox (file syncing), Evernote (productivity), FreshBooks (small business accounting), and Microsoft Dynamics CRM (customer relationship management).

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Price Point: $9.95/month for 50 documents

Free Trial: Yes

Need to track your travel miles and receipts in tandem? Shoeboxed might be the solution for you. The app scans receipts into usable data for tax deductions and expense reports. You can also export your data to other cloud-based apps including Salesforce Sales Cloud (sales automation), Wave (accounting), Constant Contact (marketing), and Bitium (app management).

No matter which accounting software you use, Shoeboxed has you covered. It integrates with 16 accounting programs and 20 percent of the most popular apps listed on GetApp.

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Apptivo Expense Reports

Price Point: $10/month

Free Trial: Yes

Apptivo Expense Reports is an ideal expense management app for frequent fliers. Users can automate multi-level workflows per expense type or employee. All expense details - including costs, receipts, and tax - can be submitted right away or grouped together with similar expenses. Managers who must track their team members’ expenses can receive reports via Apptivo and track the reimbursement process for each employee.

Apptivo also prides itself on its integrations with every major banking and credit card provider. Connecting your account once allows you to sync and categorize expenses within specific reports. Other integrations include a REST API for developers; export capabilities to QuickBooks; and document integrations with file storage tools including Google Drive. It integrates with 20 percent of the most popular apps listed on GetApp.

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