21 min read
Apr 18, 2016
Project Management

Choosing the Right Wrike Alternatives

Wrike is a project and task management solution that scales from small businesses all the way up to large enterprises. We've compiled a list of alternatives

Matt Mullarkey-TonerAnalyst

Wrike is a project and task management solution that scales from small businesses all the way up to large enterprises. It has consistently made a strong showing in GetApp’s ranking for project management, project collaboration, task management, and project portfolio management. However, it’s always a good idea to get a view of the landscape when choosing a new piece of software, so we’ve compiled a list of alternatives to Wrike based on information found on GetApp, the solutions’ websites, and user reviews on GetApp.

Group 3@1x Created with Sketch.


Wrike is sold under three different plans: Free, Professional, and Enterprise. The Free plan covers up 5 users, unlimited collaborators, and 2GB of storage space. The Professional plan is broken up into 3 different pricing tiers (paid annually) based on the number of users: 5 users for $49/month, 10 users for $99, and 15 users for $149. The professional plan also starts at 5GB of storage. There is also an enterprise plan with a price that depends on the company’s needs.

Although there is flexible pricing, some smaller teams might not find a pricing plan that’s right for them. Kathleen Krueger writes, “It is pricier than some other options I looked at, but since it bases its price on ‘users’ instead of per project that makes a big difference to me. I don’t need a lot ‘users’ just a lot of collaborators and lots of projects.”

Alternative: Asana

Asana starts at no cost for up to 15 team members. That free plan will get you unlimited tasks, projects and conversations, as well as access to basic dashboards. Unfortunately, that’s about the limit of what you get, which means that in order to get access to more advanced options such as data export, admin controls, and SSO and SAML integration, you’ll have to pay. Asana’s premium plan is calculated by the number of members and team size, with smaller teams paying slightly less. According to Asana’s pricing page, the premium works out to about $8.33 per member per month. They have a calculator on the page to help you get an idea of what the app will cost your company. Asana is a good option for a small company that wants to check out project management software at no cost.

Joah Santos writes on GetApp, “Simple, cheap and effective. Once you get use to it, you won’t go back. Been using it 1 year now and has helped us be more productive. Try the free version for yourself, but it’s not until your in a team that you really see how good it is.”

Group 3@1x Created with Sketch.

Business size

Wrike works as a good solution for a small business because it has a lot of features (such as Gantt charts), and offers plenty of integrations and flexibility. However, having lots of features might not be necessary for a small business and various users have reported that it can take some time to tailor Wrike specifically to a business.

Alternative: Trello

Trello’s low cost, simple design, and intuitive interface make it a great option for a small business. Javier Nunez Fernandez, CTO at ValorTop.com, writes on GetApp that it’s perfect for his small team. He says, “If you have a small team (3-4 developers) I think Trello is the best solution to task management. Its interface is really good and in a sight you can see the status and process of all tasks. I have been working with Trello since 4 years ago and I haven’t found a better app for manage the tasks of my team.”

Group 3@1x Created with Sketch.


Wrike integrates with 90 percent of the most popular apps on GetApp. Some of these popular apps include ZenDesk, Microsoft Outlook, and HubStaff. Simply put: Wrike is excellent when it comes to integrations. Despite that, let’s take a look at some Wrike competitors that also integrate well.

Alternative: JIRA

JIRA integrates with 45 percent of the most popular apps on GetApp. JIRA also integrates with its parent company’s Atlassian other applications such as BitBucket, Confluence, and Hipchat. Brandon Brown writes, “JIRA has a great UI and they have workflow adjustments to account for any process. I really like ability to integrate with ZenDesk and other hosted apps we use here. We have been able to automate so many things that used to take 10 emails a piece. The Task Board is vital to our scrum team as we are all over the globe.”

Scott Tindale writes on GetApp, “The integrations with Hipchat, Confluence, and Zephyr for Jira Cloud have also immensely helped in every aspect of development.”

Group 3@1x Created with Sketch.

Mobile app

Wrike has an iOS, Android, and mobile web app that have been well-received and users consistently listed the mobile app under the ‘Pros’ section of user reviews. However, one user wrote regarding the iOS app, “I am a huge fan of Wrike, but this app is terrible… With no mobile web version, a better app is needed, especially for paid accounts. I can only use a laptop.”

Alternative: Trello

Source: Google Play Store

Trello’s simple design translates well to its mobile applications for iOS and Android; the applications have high ratings and positive reviews. The apps retain the core features of board creation, task assignment, and file attachments. For Android, one reviewer writes on Google Play, “A fresh take on getting things organised and done I have tried and had to use many other organisational tools in the past. Being able to add images and regularly update boards in this app in a variety of ways is just genius. Although I work mostly on my own, I do have the need to work collaboratively sometimes and this is the perfect tool. Its intuitive and after a few minutes trying it out you can be using it like a pro!”

While on iOS, Trello has a bit more fun and posts their updates in a humorous tone. One reviewer, took special note of this. They write, “Because your update notes amused me enough to get to the end, I wanted to simply share that the boards that we have set up are working out really well. I think I have too many ways to be notified at this point, between the push to my watch, phone, email and my coconspirator’s text. But knowing is better than not and these settings can be adjusted. All in all, great job, and keep up the awesome.”

Group 3@1x Created with Sketch.

User reviews

As of writing, Wrike carries a 4.4/5 review rating on GetApp based on 173 reviews. The reviews are mostly glowing and come from users who have used Wrike for a few years.

Will Watrous writes, “My team has used Wrike for about 3 years. We have a team of 7 and use it all day, all week, every week. I really like the folder hierarchy, plus the ability to “tag” projects into other folders. We use the Gantt timelines, subtasks, dependencies, and collaboration features often. We have about 50 outside collaborators that also use it (we use Wrike to manage tasks we assign to our clients). Right now we have about 400 active tasks, 550 subtasks, and about 80 folders. Way too much to manage without software like this. We used BaseCamp for a while, but didn’t fit quite right. Wrike has be a great fit.”

Alternative: WORK [etc] CRM

Although it has CRM in the title, WORK [etc] CRM is actually a full-fledged business management tool that can be used for project management. It doesn’t just have lots of positive reviews on GetApp, it has a lot of positive _ long_ reviews.

For example, Christine Fowinkle writes, “We’ve been on WORK[etc]’s platform for over 2 years now and it’s hard to imagine how were keep communications with our clients and employees organized before with just emails and hand written notes! WORK[etc]’s value lies in the cross-integration of all assets, including Contacts/Companies, Support Cases, Tags, Notes, Timekeeping and Discussions. What is great about WORK[etc], is that even if you don’t use all of their features, the entire system is very a la carte where you can pick and choose what you need to use, but it all works fluidly together as one. For example, we haven’t used the Financing area to bill clients as it’s done through our parent company, but we do use the Expense tracker for reimbursements, which is nice to have a digital record of.”

Group 3@1x Created with Sketch.


Wrike works well with small business, and large organizations and users haven’t reported any scalability problems. However, as mentioned above, Wrike’s cost might outpace your business as it grows and it might become unaffordable.

Alternative: JIRA

Reviewers on GetApp write that JIRA has no problem scaling up from a smaller operation to something larger. Michael Steuer writes, “We use JIRA throughout our organization, across 4 locations, 25+ projects and we have tens of thousands of tickets and millions of lines of code associated with the software we develop. Our organization would fall apart without JIRA and the integrated Atlassian software such as Confluence and BitBucket. Highly recommend JIRA to anyone looking to bring order to chaos.”

Group 3@1x Created with Sketch.

User training

Most users report that Wrike offers plenty of training and it works. However, there are some that didn’t find the training helpful. One user reports, “ I wish there was more training available on Wrike. There is an option to earn training through the Wrike club but that process seems long. Referrals to trainings for project management methods compatible would be helpful.”

Alternative: Project Bubble

Reviewers write on GetApp that Project Bubble is an easy-to-use and multifaceted piece of software that functions as a simple CRM, project management tool, and task manager.

Jim Moore, owner of Word Jones, said that troubleshooting in Project Bubble was no problem. He writes, “The learning curve for PB was very short, and I’ve found through trial and error that it does way more than I know or use; whenever I run into some problem or need, I’ll dig around and discover that the answer is already built in. Overall, this has changed the game for me. Much more time to spend working, much less on tracking and managing.”

Jan Willem Koojimans likes that the tools were simple to learn and there was “no snick-snack.” He writes, “In the past years I have been working with several different project management solutions, every solution has is good and bad sides. Project Bubble has only good sides. It is clear, simple and very easy. I now have full control over my projects and know exactly on what my colleagues are working. Project Bubble has the right tools for small and large teams working together, the guys from Bubble made the perfect solution without being overloaded with unnecessary tools.”

Group 3@1x Created with Sketch.

Ease of implementation

Wrike is easy to implement into your business, but if we’re going to get nitpicky, some users have reported that setting up the folders for Wrike can take some time. One reviewer writes, “Knowing how to setup the folders to organization isn’t intuitive with total flexibility.”

Alternative: Proworkflow

ProWorkFlow (PWF) has received positive reviews on GetApp for its customization options, its intuitive dashboard, and helpful customer service. Multiple reviewers also mentioned that switching to PWF helped streamline their company.

Kelly Nelson had a problem with organization and inefficient workflow in her company before she switched to PWF. She writes, “Our large marketing department was having issues with workload balancing - swinging from overtime to downtime. Because of our poor workflow, we were also missing deadlines. We used PWF to solicit accurate time allocations from designers/writers, created task templates that clearly outlined our timeline and allowed us to set reasonable expectations for clients, and used several of the report tools for executive reporting and team member reporting. We are now much more efficient, streamlined, and have also used our new reporting tools to request additional budget/resources from management.”

Group 3@1x Created with Sketch.

Ongoing support

Users agree that Wrike has got great customer support. Jeremy Hogg, water resources manager at White Water Management, had a positive experience with customer support during his free trial with Wrike. He writes, “The trial period was very valuable to me. Through it, I was able to ascertain what I was looking for in an organizing software. Through free play, and discussion with Jon, customer support, it became clear that what I needed for my team was an archiving, rather than task managing, software. I am very grateful for Jon and Wrike; I am on a very practical trajectory toward synthetic improved project organization. It is not ‘fluff’ to say Wrike played an importantly, narrowly defined, role in that improvement.”

Alternative: Asana

Asana, the task management program with a social network flavor, is popular on GetApp because it’s easy to use, has an aesthetically pleasing design, and offers great support.

Spencer Shaw, co-founder of PodKick Media, has been an Asana user for two years. Ongoing support and development have kept him coming back. He writes, “I’ve been an Asana user for a couple years and I’m a huge fan of the product and support. As a podcast company it’s easy for us to create templates and subtasks for episode productions and keep everything project related in the ecosystem. I also use Zapier and IFTTT for certain automation pieces. I’ve been a Basecamp user and then went to Trello and ultimately had Asana just stick. I think it’s the best project management tool out there, sure some argue that Trello is better but I’ve found Asana is more flexible if the team is larger and has repeated tasks like we do.”

Dean Brady, director of Digital Development at AbbVie, said that support was still willing to help even though his plan didn’t cover it. He writes, “Pricing is fantastic. Even when I was on the free plan, support was still willing to engage quickly to answer questions.”

Group 3@1x Created with Sketch.

Best for regular updates

Wrike is regularly updated, but the number of new features that come in can depend on which pricing plan (see above) you are on. One users writes, “The only problem with Wrike Professional is that we don’t get as many helpful features as Wrike Enterprise. We would love new updates, including a chance to send a direct email from Wrike checking on the status of a project.”

Alternative: TargetProcess

Targetprocess is a tool designed for agile projects and supports Scrum and Kanban. It works with small businesses and is also used by popular companies such as Prezi, TalkTalk, and Marriott. Reviewers on GetApp write that it is often updated. Dennis Swennen, an IT business consultant at ADNEOM, said that he kept discovering new functions. He says, “ There is a lot of structure behind it and I still keep discovering new functions, there are so many! (reporting, views, comments, notifications, filters,…).”

Imad Sabonji has been using TargetProcess for years and, although the new features can sometimes be difficult to keep up with (e.g. problems with IE 11 integration), the product has been continually improving. He writes, “The new features and development cycle is great, and they kept the software fast, reliable with no noticeable bugs. I am using TP since 2007, and I have carried it over with me to two companies, suggested it to my colleagues, and I continuously use it.”

Group 3@1x Created with Sketch.

Any Wrike alternatives that we missed?

This doesn’t begin to cover the number of Wrike alternatives that are out there, so let us know what you use for project and task management. If you’re interested in more info, be sure to check out our Project Management section.

Back to top