Qvidian Features

Qvidian

RFP response automation and proposal management software.

4.45/5 (41 reviews)

Qvidian Feature Summary

  • Build Complete RFP Packages
  • Centralized Content Library
  • Dedicated SME Workspace
  • Drag & Drop Editing
  • Enterprise-Grade Security
  • Intelligent AutoFill
  • Microsoft Office 365 Integration
  • Multi-Step Reviewer Workflows
  • Salesforce Integration
  • Visual Analytics Dashboard

Competitor Feature Comparison

API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts / Escalation
Alerts/Notifications
Approval Process Control
Assignment Management
Audit Trail
Automatic Formatting
Bid Management
Collaboration Tools
Configurable Workflow
Contact Management
Content Library
Content Management
Customizable Reports
Dashboard Creation
Data Import/Export
Data Visualization
Document Automation
Document Management
Document Review
Document Templates
Drag & Drop
Due Date Tracking
Electronic Signature
Knowledge Base Management
Knowledge Library
Monitoring
Performance Metrics
Pipeline Management
Productivity Analysis
Progress Tracking
Proposal Generation
RFP Creation
RFP Management
RFP Responding
Real Time Analytics
Real Time Monitoring
Real Time Reporting
Records Management
Reminders
Reporting & Statistics
Requirements Management
Role-Based Permissions
Scheduled / Automated Reports
Search/Filter
Single Sign On
Status Tracking
Survey/Poll Management
Task Management
Template Management
Templates
Third Party Integrations
Trend Analysis
Usage Tracking/Analytics
Version Control
Workflow Management
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API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts / Escalation
Alerts/Notifications
Approval Process Control
Assignment Management
Audit Trail
Automatic Formatting
Bid Management
Collaboration Tools
Configurable Workflow
Contact Management
Content Library
Content Management
Customizable Reports
Dashboard Creation
Data Import/Export
Data Visualization
Document Automation
Document Management
Document Review
Document Templates
Drag & Drop
Due Date Tracking
Electronic Signature
Knowledge Base Management
Knowledge Library
Monitoring
Performance Metrics
Pipeline Management
Productivity Analysis
Progress Tracking
Proposal Generation
RFP Creation
RFP Management
RFP Responding
Real Time Analytics
Real Time Monitoring
Real Time Reporting
Records Management
Reminders
Reporting & Statistics
Requirements Management
Role-Based Permissions
Scheduled / Automated Reports
Search/Filter
Single Sign On
Status Tracking
Survey/Poll Management
Task Management
Template Management
Templates
Third Party Integrations
Trend Analysis
Usage Tracking/Analytics
Version Control
Workflow Management
Visit WebsiteCompare App
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts / Escalation
Alerts/Notifications
Approval Process Control
Assignment Management
Audit Trail
Automatic Formatting
Bid Management
Collaboration Tools
Configurable Workflow
Contact Management
Content Library
Content Management
Customizable Reports
Dashboard Creation
Data Import/Export
Data Visualization
Document Automation
Document Management
Document Review
Document Templates
Drag & Drop
Due Date Tracking
Electronic Signature
Knowledge Base Management
Knowledge Library
Monitoring
Performance Metrics
Pipeline Management
Productivity Analysis
Progress Tracking
Proposal Generation
RFP Creation
RFP Management
RFP Responding
Real Time Analytics
Real Time Monitoring
Real Time Reporting
Records Management
Reminders
Reporting & Statistics
Requirements Management
Role-Based Permissions
Scheduled / Automated Reports
Search/Filter
Single Sign On
Status Tracking
Survey/Poll Management
Task Management
Template Management
Templates
Third Party Integrations
Trend Analysis
Usage Tracking/Analytics
Version Control
Workflow Management
Visit WebsiteCompare App

Qvidian Feature Reviews

25 reviewers had the following to say about Qvidian's features:

Simeon O.

Qvidian - Great Content Management Tool

2016-07-18

It has been excellent so far. Coming into my area of work, we did not have a method of consolidating our content while managing proposals/RFPs, everybody sort "had" the content in their own personal laptops which made getting up to date content from experts extremely difficult. Qvidian has taken away all those challenges

Pros

- excellent content management system - great customer service - ease of use

Cons

none that i can think of so far

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Qvidian

It's a great tool to have as an added on extension of your company, especially for Project Managers. Once you begin to use it a rely on it, it makes work effortless (your not chasing people down on a daily basis). That time can be devoted to other endeavours.

Source: Capterra
Helpful?   Yes   No
Read more
Barry T.

Good and constantly improving

2020-02-04

We bought Qvidian years ago for its database only.

Pros

The ability to load a spreadsheet in and search on one or multiple cells is great.

Cons

It's robust features like tags, search terms, dividing content into folders, and other flexible features also make it complicated and not very intuitive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
ESM E.

Good to help answer the RFPs quicker

2016-06-29

You can build custom reports and have content in multiple languages.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Cindy B.

I have used Qvidian for several years as a RFP writer and as a content administrator.

2018-02-09

Better responses where we can see the history of the edits. Easier SME reviews.

Pros

If you can use google, you can use Qvidian to find anything you need in your database. The software is learning from my search behaviors and my most frequently used content, based on search terms, is the first records that are listed in my results.

Cons

I would like it to be easier to customize users authorities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Barry L.

Great Proposal Automation Tool & Keeps Improving

2014-10-15

One of the recent enhancements this past year with event auditing, really expanded what the system captures, so that was a major improvement Qvidian's Proposal Automation has made our organization more efficient.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Laura Z.

Long Time RFP Writer Highly Recommends

2019-01-24

It has cut down on the amount of time it takes for me to complete searching for RFP responses which used to be very time consuming and streamlines the process for sending questions to SMEs and import responses.

Pros

Working within Qvidian and using their auto-fill technology has really sped up the proposal process in terms of searching and applying content.

Cons

I was primarily using it as a database but am beginning to learn and use more of the features although I still have much to learn

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Barry L.

Class of it's own - Qvidian is the premier content management system and proposal automation tool!

2015-10-27

Qvidian initially was our proposal automation tool and because of the enhancements from a content library perspective, we have been able to broaden our use to include content management. You have flexibility to create custom meta data, allowing you to customize what you want to track on each content item.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Alan O.

Qvidian delivers on all my requirements

2015-05-05

We're now piloting workflow management capabilities with initial good results.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Wendy S.

Great tool for managing proposal content

2015-02-11

I like the feature that allows you to send content to a contact for an update.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Laura Z.

Qvidian Helps to Streamline RFPs

2017-07-11

Streamlines the RFP process.

Pros

I love the search functionality!

Cons

I need to save the questions to Word and convert the finished Excel document to Word to upload into the database.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Brian K.

Mostly perfect

2014-02-27

I understand the reasoning behind the move, in that it takes the load off of a user's computer so that other applications they currently have open aren't affected by added memory usage, but in practice I find that it only slows down my workflow. Any somewhat modern PC shouldn't have any trouble handling a large report request from Qvidian.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Bob L.

Great for RFPs

2018-10-25

Pros

Qvidian is a great tool to utilize for RFPs. The database content is easily updated and searchable.

Cons

The first con I have is a minor one, as the search function is highly customizable, but the buttons are grey/green.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Kartikk M.

Good Tool

2018-04-25

Pros

Great collaboration and keyword searching capabilities.

Cons

Lot of human intervention is needed in order to fully utilize all features and functionalities of this tool.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Software Advice
Helpful?   Yes   No
Read more
Bob L.

I utilize QVidian as a RFP response repository.

2018-01-12

Pros

QVidian's ability to interact with Microsoft products like Word and Excel saves me a lot of copying and pasting. With QVidian, I can insert standard responses with a click. It also allows you to save a format, so you don't have to worry about style formatting.

Cons

For color blind people, it will be hard for them to distinguish which filters are on.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Lauren K.

Great Product!

2018-10-25

Pros

I use it as a question/answer database for multiple different lines of business and have no issues with making different folders to organize.

Cons

Sometimes it's annoying how I have to think of "synonyms" of words to try and find the answers I am looking for. But.. I don't think that's the software's fault.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Kristy M.

Effective Work-Tool

2015-02-17

The 'Google' like search engine is a favored feature and having the ability to setup folders within the library allows for ease of viewing and maintaining content.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Kim S.

Easy to use

2015-02-17

With the help of more experienced co-workers, I quickly learned how easy it was to search and locate responses in our database. I've used other proposal automation software in the past and Qvidian is by far one of the easiest to use.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Insurance company, 10001+ employees)

Content Database for RFPs

2020-01-21

Pros

The search function in the library is amazing.

Cons

It took a little bit of time to get used to where everything was. There are a lot of functions, but all useful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Mark B.

Qvidian offers best-in-class proposal support

2015-02-11

When researching similar tools, one should inquire about typical database logic and organization, which Qvidian does well.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Jane B.

Qvidian Makes Great Strides

2013-08-19

I am currently undertaking a database refresh and being able to send Q&A to subject matter experts (SMEs) and track their progress makes my life 10x easier.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Annie D.

We've learned so much!

2014-04-18

Many new ideas have spawned, and will continue to develop over time as we continue to integrate our templates and processes into this truly capable tool.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Tammy C.

We have used Qvidian for the past two years and have been quite pleased with our usage.

2018-02-07

Pros

I also like the intuitive search functionality.

Cons

There isn't much I don't really like. I wish SMEs didn't have to have a license to be able to use some of the features.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Keren G.

First Time User Finds Go-To Resource

2015-02-11

I have found the search functionality a little quirky, but others on my team have gotten quite good at finding what they're looking for quickly.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Carol B.

Effective resource

2015-02-17

Qvidian is a great work tool for completing plan sponsor requests.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Nancy B.

Qvidian is an excellent tool for proposal management and organization

2015-09-23

You can also filter the questions to those assigned to use.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more