Shelf Features

Shelf

Knowing Made Easy

4.95/5 (41 reviews)

Shelf Feature Summary

  • Browse via date, content type, added by, tags, badges, etc.
  • Advanced permission controls for 5 user types
  • Auto categorization and rich metadata
  • Advanced search
  • Manage any type of digital resources
  • Create and manage notes
  • Capture any type of information
  • Commenting on all content types
  • Systems notifications
  • Web Clipper on Chrome and Firefox
  • Groups and organizational library
  • Private library feature for personal information
  • Admin controls and user management
  • Content analytics
  • Badges and customized badges
  • Tagging and tag library
  • Single sign on
  • Data backup & recovery
  • Role-based permissions
  • AES encryption
  • Search analytics
  • Platform usage analytics
  • Content analytics

Website & eCommerce Feature Comparison

Most popular features of all Website & eCommerce apps

API (151 other apps)
Access Control (38 other apps)
Activity Dashboard (55 other apps)
Automatic Notifications (53 other apps)
Content Management (58 other apps)
Custom Forms (46 other apps)
Customizable Branding (79 other apps)
Customizable Templates (74 other apps)
Data Import/Export (49 other apps)
Discount Management (38 other apps)
Drag & Drop Interface (54 other apps)
Electronic Payments (56 other apps)
Order Processing (38 other apps)
Product Catalog (52 other apps)
Reporting & Statistics (38 other apps)
SSL Security (40 other apps)
Search Functionality (52 other apps)
Social Media Integration (37 other apps)
Third Party Integration (78 other apps)
eCommerce Management (49 other apps)

Competitor Feature Comparison

API
Access Control
Active Directory Integration
Activity Dashboard
Administrative Reporting
Application Security
Authentication
Automatic Notifications
B2B Integration
Behavior Tracking
Best Practices Repository
Blended Learning
Boolean Search
CRM Integration
Cataloging
Categorization
Certification Management
Client Management
Client Portal
Collaboration Tools
Collaborative Workspace
Commenting
Content Filtering
Content Library
Content Management
Content Repository
Custom Forms
Custom Pricing Options
Customizable Branding
Customizable Categories
Customizable Questions
Data Capture and Transfer
Data Recovery
Data Storage Management
Document Distribution
Document Indexing
Document Management
Document Storage
Document Tagging
Drag & Drop Interface
Engagement Analytics
File Management
Full Text Search
Gamification
Image Library
Indexing
Knowledge Base
Market Research
Member Search Functions
Metadata Tagging
Multiple Document Formats
Multiple Format Support
Multiple User Accounts
Natural Language Search
Online Catalog
Partner Management
Permission Management
Photo Albums
Product Catalog
Progress Reports
Project Notes
Question Library
Real Time Notifications
Remote Document Access
Reporting & Statistics
Research Management
Resource Management
Resume Database
Role Management
Role-Based Permissions
SSL Security
Search Functionality
Self-Learning
Semantic Search
Single Sign On
Tagging
Third Party Integration
Training Management
Usage Tracking
User Activity Monitoring
Visual Analytics
eCommerce Integration
eLearning Management
Visit WebsiteCompare App
API
Access Control
Active Directory Integration
Activity Dashboard
Administrative Reporting
Application Security
Authentication
Automatic Notifications
B2B Integration
Behavior Tracking
Best Practices Repository
Blended Learning
Boolean Search
CRM Integration
Cataloging
Categorization
Certification Management
Client Management
Client Portal
Collaboration Tools
Collaborative Workspace
Commenting
Content Filtering
Content Library
Content Management
Content Repository
Custom Forms
Custom Pricing Options
Customizable Branding
Customizable Categories
Customizable Questions
Data Capture and Transfer
Data Recovery
Data Storage Management
Document Distribution
Document Indexing
Document Management
Document Storage
Document Tagging
Drag & Drop Interface
Engagement Analytics
File Management
Full Text Search
Gamification
Image Library
Indexing
Knowledge Base
Market Research
Member Search Functions
Metadata Tagging
Multiple Document Formats
Multiple Format Support
Multiple User Accounts
Natural Language Search
Online Catalog
Partner Management
Permission Management
Photo Albums
Product Catalog
Progress Reports
Project Notes
Question Library
Real Time Notifications
Remote Document Access
Reporting & Statistics
Research Management
Resource Management
Resume Database
Role Management
Role-Based Permissions
SSL Security
Search Functionality
Self-Learning
Semantic Search
Single Sign On
Tagging
Third Party Integration
Training Management
Usage Tracking
User Activity Monitoring
Visual Analytics
eCommerce Integration
eLearning Management
Visit WebsiteCompare App
API
Access Control
Active Directory Integration
Activity Dashboard
Administrative Reporting
Application Security
Authentication
Automatic Notifications
B2B Integration
Behavior Tracking
Best Practices Repository
Blended Learning
Boolean Search
CRM Integration
Cataloging
Categorization
Certification Management
Client Management
Client Portal
Collaboration Tools
Collaborative Workspace
Commenting
Content Filtering
Content Library
Content Management
Content Repository
Custom Forms
Custom Pricing Options
Customizable Branding
Customizable Categories
Customizable Questions
Data Capture and Transfer
Data Recovery
Data Storage Management
Document Distribution
Document Indexing
Document Management
Document Storage
Document Tagging
Drag & Drop Interface
Engagement Analytics
File Management
Full Text Search
Gamification
Image Library
Indexing
Knowledge Base
Market Research
Member Search Functions
Metadata Tagging
Multiple Document Formats
Multiple Format Support
Multiple User Accounts
Natural Language Search
Online Catalog
Partner Management
Permission Management
Photo Albums
Product Catalog
Progress Reports
Project Notes
Question Library
Real Time Notifications
Remote Document Access
Reporting & Statistics
Research Management
Resource Management
Resume Database
Role Management
Role-Based Permissions
SSL Security
Search Functionality
Self-Learning
Semantic Search
Single Sign On
Tagging
Third Party Integration
Training Management
Usage Tracking
User Activity Monitoring
Visual Analytics
eCommerce Integration
eLearning Management
Visit WebsiteCompare App

Shelf Feature Reviews

25 reviewers had the following to say about Shelf's features:

John Carruthers

Great experience, friendly, knowledgeable, no sales pressure which was AWESOME and APPRECIATED!

2018-01-19

Deepens our value to our members by providing not just our content but valued content from external sources in 1 easy to find, easy to search, and easy to share online platform.

Pros

The ability to make certain things public and certain things private allows for easy sharing and linking from website and social media. The search feature is the most impressive feature, allowing users to search from a wide variety of content across the entire platform.

Cons

The lack of a built in CRM tool and/or linking via api keeps the product from certain users but is the best CMS on the market.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Dani Bottcher

Perfect solution for all forms of media - audio, video, pictures

2018-03-26

Pros

Content is easy to find and searchable for all users based on tagging system, which is easy to use; content can be shared across all of our teams; reduces duplication; affordable; syncs with Google drive and drop box; very easy to drag and drop files and folders

Cons

Takes some time to put the content you want on the platform but well worth it once it is set up and ready to use.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Shauneen Grout

Verified Reviewer

Shelf is a great content collaboration tool

2017-10-16

Pros

The organizational capabilities are great (especially if you implement your company’s existing file structure), but the search feature is so fine-tuned that you don’t need to be overly organized to find what you need.

Cons

There's no built in messaging or chat feature but they told me that a Slack integration was coming in the future.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Glen Zimmerman

Solving a need we have had for years

2017-06-16

A single location that is accessible to my team to use and share material.

Pros

Superior customer interaction that goes beyond just support. Customizable to be tailor fit.

Cons

Please note that I already passed this suggested to Shelf io Management and they are already working on it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Shavaun MacArthur

Excellent user experience for an unfinished product. I look forward to seeing future updates.

2017-07-17

Allows me to organise the massive amount of web content that I consume on a daily basis so that I can find it again.

Pros

It has a very visually aesthetic interface and allows you to add most content from the web to your own personal library.

Cons

It's very limited in functionality once you've saved content. There isn't anything to do except search for it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Nathan Bridges

Verified Reviewer

Used as replacement of our Confluence wiki

2017-10-11

Pros

The features that make shelf unique are it's dropbox and Drive syncing, advanced search and filtered search capabilities, the ability to add additional meta data like tags and badges and the web clipper which enables our team to also use Shelf to capture youtube videos and web articles for training purposes.

Cons

No product that tries to address knowledge management issues is going to be perfect..

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Dana Rowley

Brilliant!

2016-06-15

An absolutely brilliant idea that has completely streamlined my work processes and save me time every day.

Pros

Being able to search by multiple functions, like file type, keywords and date.

Cons

I wish they had more integrations, I want to use it with everything.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Marc Karasu

Verified Reviewer

Shelf helps our marketing team be more collaborative and efficient

2017-10-16

Pros

We can search inside documents & images and filter by version, date, users, content type and even different locations - Shelf has been an Evernote replacement for our team.

Cons

Cons; would like to see an integration for Slack.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Jack Freeman

Super easy onboarding, rapid time-to-value - this is Dropbox on steroids (and then some)

2017-11-16

Efficient surfacing of strategic content. Enables and promotes the building, managing and leveraging of valuable content across our teams.

Pros

Solutions like Shelf typically take a high degree of time invested upfront before producing value; with Shelf, it was a matter of hours (and those hours were on our end deciding on the content we wanted to sych).

Cons

In our industry, a lot of valuable content is created and lives within email clients (Outlook for us).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Katherine Luscher

User-friendly with professional - and quick - support to help navigate any challenges.

2017-06-22

Ability to easily - and securely - share resources with our global movement.

Pros

The library is intuitive to use from both an administrator's and user's perspective. The search function is robust, making it easy to find relevant resources.

Cons

I do wish we could customize the look (e.g., co-brand with logos, colors, etc.) - but really, if my only major complaint has to with aesthetics, the product certainly is working for us.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Tyler Kenney

A Unique Product and Team

2018-08-20

I have appreciated their helpfulness and care from initial contact, through the sales process, and now as a customer of several months.

Pros

Shelf offers the unique ability to combine a great variety of digital content from a diversity of places into one central, organized, and searchable location.

Cons

Shelf satisfies all of my major needs, but I do hope for future improvements in the areas of a) more advanced search features, b) finer-grained permissions options, c) more advanced tagging features, and d) custom fields and filters.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Buff Bowen

Great product and great customer service!

2018-01-24

We use Shelf with our Center of Emphasis service.

Pros

OCR enabled search within all digital media including web content, documents, images, videos, presentations, media types and tags provides our users with fast and actionable views of even vast volumes of content.

Cons

There are very few collaborative taxonomy programs available and even fewer with the features and functionalities of Shelf.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
April M Hamm

User Friendly with Great Features and Functionality!

2017-11-14

Pros

It's quick and easy to drag and drop files or folders to an updated private or shared folder from there (or simply leave in the current folders, as Shelf retains the original filing properties/locations during sync).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Ameer Rosic

Verified Reviewer

Shelf is an amazing Sharing tool

2017-10-18

Pros

Definitely the most user-friendly knowledge management tool out there.

Cons

Would be great if there was a bulk tagging feature, that is probably only one of my main complaints.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Jackson Davis

Our 'walled garden' called Shelf

2018-08-27

Similar to how Google provides valuable search options, Shelf give us (the originator) a way to package resources and then offer in a secure walled off 'garden' , so our customers can 'harvest' those resources.

Pros

Having a "Google like" (search by tags) generated system of classifying and organizing online/offline content onto one cloud platform is transformational.

Cons

Still working on versioning, but the workaround works for us.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jarrett Webber

Great product and customer support!

2018-01-18

Pros

With Shelf's powerful searching, we are able to quickly access the "how to" articles as we originally intended.

Cons

Currently integration with products like One Drive and Sharepoint do not exist.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Rachel Abrams

Verified Reviewer

Used as a sales library

2017-10-18

Pros

The searchability is wonderful!

Cons

Overall, great product!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: GetApp
Helpful?   Yes   No
Read more
Pam Ostrowski

Excellent Organizational tool and great search capabilities

2016-06-16

I love how easy it is to upload my content (videos, slide decks, audio files, etc.) and then be able to search them quickly for a particular term.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sheila Ferguson

Extraordinary Service & Support

2017-06-22

Pros

In absence of an overall document management strategy, Shelf.io is instrumental in locating documents stored on a variety of platforms.

Cons

Picky, but I dislike the color palette. On occasion, the soft gray and orange can be difficult to read.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Source: Capterra
Helpful?   Yes   No
Read more
Caleb Bowers

Sifting Through Unstructured Data Just Became Easy

2016-03-30

The International Peace and Security Institute (IPSI) uses Shelf to write literature reviews and for other research purposes.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Co-founder & CEO (Marketing and Advertising company, 1-10 employees)
Verified Reviewer

Shelf has been helping us avoid some costly mistakes.

2017-10-13

Pros

Shelf makes it easy for us to capture content using the web clipper and then forget about it until we need it again.

Cons

I wish the web clipper enabled us to capture slideshare presentations and podcasts. I wrote to their customer service team and they said that it was in the works.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Paul Bell

This is not a drill: A user case that lead to early adoption

2016-06-15

Tasks require a lot of information coming in and out and disseminated to a wide variety of management, staff and stakeholders.

Pros

Its strongly supportive of the informational needs of the multi layered management structure of the organization as well as for disseminating information and updates to its general membership and stakeholders.

Cons

We also hear email integration is on the way.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10

Recommendations to others considering Shelf

Give it ago. It was immediately obvious to us that Shelf has endless utility and can produce a best fit with a huge amount of user cases. It certainly did with ours and has quickly become integral to what we do. Its really glued together our workflows. I've no doubt it will do the same for any organization. The thing I like about it the most is that it does exactly what it says on the tin. If you're looking for a practical no nonsense tool that manages your informational inputs and integrates them with your your organizational structure and work outputs then look no further.

Source: Capterra
Helpful?   Yes   No
Read more
Sachin Nagrani

Verified Reviewer

Shelf makes life easier.

2017-10-16

Pros

Being organized with regard to digital content creates new opportunities for work, collaboration, and productivity, while also reducing stress and frustration that wasn't as visible before using Shelf.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer
Verified Reviewer

Never ask "Where did I put that" again

2017-10-13

Pros

Nothing is more frustrating than a customer or a coworker needing something from you and not being able to give them that information. The problem only gets worse when there is a team spread through-out the world. Shelf fixes this.

Cons

These days, a key thing for platforms is being able to integrate with other tools.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Free Trial

Frequency of use: Other

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer
Verified Reviewer

Easy to use platform for busy teams

2017-10-17

Pros

From adoption the platform was noticeably very clean and unique in terms of design and I felt like I had a direction immediately.

Cons

I wish we can collaborate on documents inside of Shelf, but there really is not much a problem because they integrate with Google Drive directly so we can just upload it after.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: GetApp
Helpful?   Yes   No
Read more