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Shelf Logo
Shelf

The Modern Knowledge Platform for The On-Demand World

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Shelf Features

Features Summary

Functionality

4.7

/5

83

Total features

77

6 categories

Shelf features

API
Access Controls/Permissions
Active Directory Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Archiving & Retention
Audio File Management

Common features of Knowledge Management software

API
Access Controls/Permissions
Active Directory Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
CRM
Calendar Management

Price starts from

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Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.7

/5

83

Price starts from

ic-pricetag

No pricing info

visit website

Total Features

77

Unique features

  • Configurable Workflow

  • Engagement Tracking

  • Discussions / Forums

  • Fundraising Management

Functionality

4.5

/5

13.9K

Price starts from

4

Per month

learn more

Total Features

48

Features in Common

22

Unique features

  • Visitor Tracking

  • Survey Builder

  • Website Management

  • Multimedia Support

Functionality

4.2

/5

8.8K

Price starts from

22

Per month

visit website

Total Features

115

Features in Common

30

Unique features

  • Promotions Management

  • Support Ticket Management

  • Product Catalog

  • Inventory Management

Common Shelf comparisons

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Document360 logo
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ShelfvsRe:amaze

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The Best Knowledge Base Software

Reviewed 2 years ago

SHELF has been great! Before SHELF I created a website knowledge base for us to use, noting my website didn't have a good search feature, the ability to create folders, nor the real feel of a knowledge base. Getting SHELF helped us finally step into the real world of knowledge bases, and the work they have put into this web based software is superior. I am enjoying my time with it, and the ease of use of SHELF has made it an outstanding product.

Pros

One of the features of this product is its online! I love the option of having it web based, and not downloaded onto your PC, giving access where ever I go. The Ease of use is fantastic! It doesn't take much to learn, and has the ability for anyone to be able to pick up and use. If you are familiar with social media (Twitter for example) you will feel right at home with the hashtag feature.

Cons

The only issue ive had with the software would be, my agents didn't care to much for the intergration with NiCE Incontact. We tried this and the window would be to small or to big, causing the agents frustration when answering calls. It would always pop up, and the agents would of liked the ability to be able to click it when they need it, instead of the popping up with every call.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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Cloud Based Knowledge Management System

Reviewed 3 years ago

We wanted a product that would help us manage our knowledge better. The product is good , but the overall speed / refresh rate is poor in-spite of us using more than 50 mbps.

Pros

The search features , quick customer care responses and online tutorials.

Cons

The speed and the sense that they were learning the functionalities of the product on the job.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Very good and well-rounded tool

Reviewed a year ago

Very good. I'd definitely recommend it

Pros

I really liked the diversity of knowledge content one can create. Decision trees and wikis were the most important for us, and we found them tremendously useful.

Cons

The visuals of the frontend seemed a bit rudimentary, and we weren't able to modify or customize them.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Shelf is a real game changer

Reviewed 2 years ago
Pros

I use Shelf mainly to bundle internal knowledge and make it available to other departments and external providers. I especially appreciate the versatile and yet simple use of Shelf.

Cons

For me there is no contra in the use of Shelf. Before we used another knowledge management tool which I was not convinced of in many points. Shelf on the other hand has everything I expect.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Our 'walled garden' called Shelf

Reviewed 4 years ago

We were searching for a archiving solution that would package our company's offline and online resources (designs, documents, ideas, etc.) into a value add, easy to find, easy to use tool for our customers. Shelf provided the exact solution. Similar to how Google provides valuable search options, Shelf give us (the originator) a way to package resources and then offer in a secure walled off 'garden' , so our customers can 'harvest' those resources.

Pros

Having a "Google like" (search by tags) generated system of classifying and organizing online/offline content onto one cloud platform is transformational. By allowing the end user (in our case, customers) to search via tags, then find>view>download any and all content relating to our relationship with them, the overall 'findability' and value of our resources increases expotentially. The value increases...

Cons

Still working on versioning, but the workaround works for us.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Shelf helps our marketing team be more collaborative and efficient

Reviewed 5 years ago
Pros

- Shelf is great for project research and managing advertising versions and sales collateral for our marketing team - Easy to organize various iterations and revisions with custom and company tags, badges, groups, organization library, folders, etc - A powerful search tool that keeps what the team needs within reach. We can search inside documents & images and filter by version, date, users, content type and even different locations - Shelf has been an Evernote replacement for our team. It's a much easier and intuitive way for marketing and product teams to collaborate on content research.

Cons

Cons; would like to see an integration for Slack. Our team uses Slack and it would be helpful to be able to pull in our attachments and links into Shelf so we have a more comprehensive experience.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A Unique Product and Team

Reviewed 4 years ago

Support team has been a genuine pleasure to work with. I have appreciated their helpfulness and care from initial contact, through the sales process, and now as a customer of several months. They are responsive to my requests and go out of their way to assist as needed, all while they continue to improve the product month by month.

Pros

Shelf offers the unique ability to combine a great variety of digital content from a diversity of places into one central, organized, and searchable location. This, coupled with an in-depth training and onboarding process, as well as thoughtful constraints within the platform, assist the user not only with building but also maintaining an orderly and useful digital library.

Cons

Shelf satisfies all of my major needs, but I do hope for future improvements in the areas of a) more advanced search features, b) finer-grained permissions options, c) more advanced tagging features, and d) custom fields and filters.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Vital Team Resource- Saves an incredible amount of time and helps foster internal/customer insights

Reviewed 2 years ago

I've used Shelf for over 3 years now, and was blown away at the level of personalized assistance for helping me to set up a virtual company "library," as well as provide me with tips, tricks, and ideas for leveraging the software to achieve multiple knowledge sharing goals. I rely it it daily to act as a collection hub of collaborative information for special teams and projects, and as the best way to allow my team to "be on the same page," and have access to all the most recent studies, trends, decks and pertinent industry articles and data sources. No more searching on shared drives, or trying to figure out where someone may have filed something that contains multiple flavor, channel, food types. Just file, tag and go. It's our internal company "Google."

Pros

I've worked with Shelf for 3 years now, and they are constantly upgrading the software capabilities to increase ease of use, and enhance our ability to use the platform in many innovative ways to both share and find information quickly internally, as well as house best practice materials that we can share directly with customers.

Cons

The one function I could use most would be a "batch tagging" capability, which they have been working on.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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This is not a drill: A user case that lead to early adoption

Reviewed 6 years ago

Using Shelf in support of my consultancy/advisory tasks related to the development of an incubator hub in Belgrade, Serbia. Tasks require a lot of information coming in and out and disseminated to a wide variety of management, staff and stakeholders. We have been extremely glad to get our hands on the program. Not only does it support our organizational ethos of trying out new information technologies whenever we can and as they become available, its also been ideally suited and fit for our purpose. Its really smoothed and integrated our workflows and was just what we were looking for.

Pros

Shelf is really easy to set up and get going very quickly and is incredibly intuitive to use. Its a great tool not only for managing knowledge inputs in a wide variety of formats but also for group and task based working. The web clipper is great for capturing information on the go and actually a lot of fun to use. The file permissions system is super efficient for setting up and breaking down work/interest groups. It ensures everyone gets what they need to know and gets a chance to appropriately share and contribute. Its strongly supportive of the informational needs of the multi layered management structure of the organization as well as for disseminating information and updates to its general membership and stakeholders.

Cons

Although its already integrated with the three most important cloud storage sites and we hear more are on the way, we've already become firm Shelf fans and will continue to use so we'd like to see some fast-tracking so more become available sooner than later. We also hear email integration is on the way. Right now and until it comes, it would be useful for user email lists to be generated internally.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great product for sharing/storing curated resources in a complex/large organization

Reviewed 2 years ago

Shelf has been an incredible partner throughout the process. They were willing to work with us to meet some of our organization-specific needs, while also helping us strategically migrate our content to their platform. They've been very thoughtful every step of the way - including our needs in their product updates and meeting with us on a regular basis to make sure we were aware/up to date on their progress. One of the main reasons we went with Shelf was how easy it was to work with them - and they have not disappointed since then. If you're looking for a knowledge management platform and want an active relationship with your vendor (where they deliver on what they say they are going to do), then Shelf is the right partner.

Pros

Features- left-side panel that allows you to see all the libraries/folders across your organization at once; highly intelligent, Google-like search functionality for all types of searches; ability to combine search with a variety of filters; ability to preview a document easily without having to download; simplified permissions structure - allowing you to set permissions for users in groups as well as individually; integration with SSO

Cons

A few key features they are working on to meet similar functionality of Box/Dropbox/Google Drive: - Ability to download multiple files/folders at once - Ability for preview feature to work for all common file types

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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User Friendly with Great Features and Functionality!

Reviewed 5 years ago
Pros

The top 3 features of Shelf for CMDW, Inc include Sync, Search and Sharing. Shelf syncs with Google Drive and Dropbox to help users better organize and access files. Once files are synced, users can search for files via keyword(s) - even if you don't remember the title or when it was created. It's quick and easy to drag and drop files or folders to an updated private or shared folder from there (or...

Cons

No cons were added to this review

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Used as replacement of our Confluence wiki

Reviewed 5 years ago
Pros

Personally, i love using Confluence but it was difficult to get our company onboard. We needed a product that was more flexible and easier to organize for our company's internal knowledgebase. After a pretty extensive vetting process we selected Shelf because it allowed our team to continue using Dropbox, Drive and Slack while giving us the ability to manage our most critical docs in a centralized place. The features that make shelf unique are it's dropbox and Drive syncing, advanced search and filtered search capabilities, the ability to add additional meta data like tags and badges and the web clipper which enables our team to also use Shelf to capture youtube videos and web articles for training purposes.

Cons

No product that tries to address knowledge management issues is going to be perfect.. Even knowledge managers at our firm have trouble keeping track of information across teams and departments so no solution is going to be a one size fits all. I prefer a wiki method of building knowledge bases and Shelf doesn't yet offer this feature but overall we're very happy with Shelf.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Shelf - It's easy

Reviewed 2 years ago

We use shelf everyday and that speaks for itself! This product, along with it's support staff, has always been a VERY positive experience.

Pros

Like my title says. It's easy! My reasons: Easy to use; easy to maintain; easy to get support; easy to collaborate; easy to find your information; easy to add remove access; easy to create either a basic post or a complex decision tree; easy to see usage statistic. Easy to collectively work together to have a solid knowledge base. I have not discovered anything in shelf yet that is frustrating. I know shelf is working and it's currently the best tool that we've used so far as a knowledge base because of one aspect, our agent are using it and frustration with knowledge base products is non existent.

Cons

I have not explored every feature shelf can offer because of our organization needs, but so far I love everything about shelf.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Shelf - a contact center agent's best mate!

Reviewed a year ago

Very easy to use, user-friendly platform. As a call centre agent, I rely on effective search results and shelf delivers this on a daily basis. A very friendly, efficient and supporting customer team!

Pros

- Integrated into digital call centres. - Easy to use search with powerful search results - Decision trees to manage complex processes

Cons

Unavailability of a html editor to edit content.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Shelf - great product for document management and accessibility

Reviewed 3 years ago

I have been impressed with the ease and simplicity of the product. Our team transitioned pretty fast and adopted Shelf as a primary source for documentation. The support / sales team were very helpful and responsive when it came to any questions that I had. We really like the product and foresee it having a long life with us.

Pros

Easy organization. Being able to link websites / videos / pdfs / documentation easily with a plugin. Ability to tag / find documents easily with search feature Preview ability with website. Feedback ability for each addition. Overall look and clean design

Cons

No easy way for version control - minus uploading multiple documents and renaming each update

Vendor response

Thanks for the feedback, including your comments on Version Control. Good news - we've recently released a Versioning feature into the product that allows senior user roles to view changes to a file and roll back to prior iterations, as needed. This eliminates the need to upload multiple versions. Have a look and let us know what you think!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Shelf is fantastic.

Reviewed a year ago
Pros

Shelf is both intuitive and powerful. Adding content is very simple from a user standpoint, and the search and organization tools, such as connected gems, make it very quick and simple for users to find what they need. The recent addition of Content Maintenance, where users can leave feedback on specific gems as they're viewing them, has been an invaluable feature that we've already used heavily to improve our libraries.

Cons

Shelf is very resource intensive, which makes sense as it's got a lot of content and data it has to read and process, but this also makes loading gems take a few seconds longer than I'd like sometimes.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Content Management for Newbies

Reviewed a year ago
Pros

For a person who is fairly new to content maintenance platforms, Shelf is very easy to use. Even as an Administrator user, I enjoy the capabilities of being able to track the number of interactions other users have with certain content. The Shelf team also does a great job of constantly making new enhancements to the software so the user experience is always improving.

Cons

Since many features are interconnected, sometimes electing to only enable certain features can be difficult. Because all Shelf features are not applicable to us, we try to only use what makes sense to use, but when certain features have to be enabled in order to get others to work, this forces us to go through additional steps we may have wanted to avoid.

Overall Rating
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  • Ease of use
  • Features
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Sifting Through Unstructured Data Just Became Easy

Reviewed 6 years ago

Shelf''s uploading, indexing, and search abilities are the smoothest and most intuitive I have encountered -even among content mining tools. Creating a Gem to contain all of the information I have found on a particular subject or for a specific project enables me to quickly find and access it at any time. No longer must I copy and paste news articles into Word documents and save them. Instead, I simply...

Pros

No pros were added to this review

Cons

No cons were added to this review

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Intuitive and Effective

Reviewed 2 years ago

Overall I have had a great experience with Shelf. The Shelf Team has been so incredibly helpful in the launch and revamps of the platform. They show a true willingness to help and have amazing expertise in knowledge management and provide best practices to ensure success.

Pros

Shelf has been a huge asset to our overall organization of content and process documents. It has improved consistency and efficiency across all the teams that leverage this tool. Managing and maintaining the content is simple and easy with a wide range of reporting available to the administrators.

Cons

I feel that there are some minor changes that could be made to the reporting feature. Nothing major just a few additional reports would be helpful.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Perfect solution for all forms of media - audio, video, pictures

Reviewed 4 years ago
Pros

Content is easy to find and searchable for all users based on tagging system, which is easy to use; content can be shared across all of our teams; reduces duplication; affordable; syncs with Google drive and drop box; very easy to drag and drop files and folders

Cons

There is no built in CRM tool, and this would be really useful t have accessible. Would also be great if this would integrate with Outlook. Takes some time to put the content you want on the platform but well worth it once it is set up and ready to use.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Shelf Review

Reviewed 2 years ago

- First Call REsolution - Collaboration - Quality and the content is a lot more structured and up to date

Pros

The support and availability that Shelf offers is amazing. This is for everything, including help with the configuration, training, support and future enhancements. The ease of use and search fonction really helped our Contact Center grow which was a big issue for us with our previous software.

Cons

Decision Tree is still new and had some bug issues but Shelf has been working very hard on improving this small portion.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Great experience, friendly, knowledgeable, no sales pressure which was AWESOME and APPRECIATED!

Reviewed 5 years ago

Easy CMS for users with NO TECH experience. Deepens our value to our members by providing not just our content but valued content from external sources in 1 easy to find, easy to search, and easy to share online platform.

Pros

We like the ease of sharing files and different resources across our membership. The ease of adding both internal content via OneDrive and external content with their Web Clipper is not found on any other product. Having the ability to customize user groups with specific roles in their group is a great feature. Allows us to promote people to roles in a group but not on the overall platform. The ability to make certain things public and certain things private allows for easy sharing and linking from website and social media. The search feature is the most impressive feature, allowing users to search from a wide variety of content across the entire platform. Don't forget about the ability for authors to get emails alerting for new comments to easily respond and address certain questions.

Cons

The lack of a built in CRM tool and/or linking via api keeps the product from certain users but is the best CMS on the market.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Shelf 7 Month Check In

Reviewed a year ago

I really enjoy working with Shelf. It's easy to navigate and search. We've had excellent feedback when opening it up within our organization and I'm excited to see how we can grow with Shelf.

Pros

I love the collaboration aspect of Shelf and the ratings. This is how we're using Shelf to keep our content current and it's extremely helpful to view the comments/ratings to see how or if the content is being used. I'm also very happy that Shelf is adding a feature where multiple items can be in different folders as much of our content can be cross-referenced.

Cons

I would love to have more control over the tags list as that needs to be constantly curated and I hate bugging the client rep to do it.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Shelf has been helping us avoid some costly mistakes.

Reviewed 5 years ago
Pros

Shelf makes it easy for us to capture content using the web clipper and then forget about it until we need it again. The search features make it easy to locate stuff without knowing the name or the exact folder location. They have tags, a tag library and customized badges.

Cons

I wish the web clipper enabled us to capture slideshare presentations and podcasts. I wrote to their customer service team and they said that it was in the works.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Shelf usage

Reviewed 2 years ago
Pros

It is easy to use; There is a possibility with CRM integration; Wide range of functions related to knowledge base management.

Cons

Sometimes it takes some time to create decision trees, but I believe it is a force of habit.