Arbiter Facilities Scheduler - 2026 Pricing, Features, Reviews & Alternatives

Arbiter Facilities Scheduler is a comprehensive software platform designed for educational institutions to manage space bookings, approvals, and payments across multiple locations in real time. The system caters to schools, districts, parks and recreation departments, and community centers that require a unified environment to prevent scheduling conflicts and maximize facility utilization. It supports simultaneous management of athletic and nonathletic events, including games, practices, assemblies, and community rentals. The software provides administrators with a centralized system for coordinating internal use and public rentals across kindergarten through grade twelve facilities.

The platform features a central calendar interface that consolidates gyms, fields, classrooms, and other spaces into one shared calendar and effectively eliminates double bookings. Administrators and stakeholders can filter calendar views by building, space, or activity type and monitor real-time updates. Users submit space requests online through a paperless system that automates routing, accelerates approvals, issues alerts and notifications at each stage, and records a comprehensive audit trail with timestamps for accountability.

Financial management capabilities allow administrators to define rental rates and fees by facility, process payments and deposits electronically, and link transactions to financial tracking systems. Complete payment histories are maintained for all events and financial reports can be generated for budget reviews. Built-in analytical tools produce usage and revenue reports, identify high-demand or underutilized spaces, and enable data export for presentations and further analysis.

The scheduler integrates directly with the companion event scheduling platform to provide a cohesive solution for facility and athletic event coordination. The software architecture supports multiuser access with role-based permissions, allowing administrators to control who can view and manage bookings according to organizational responsibilities. The solution is accessible on any device, enabling remote facility management and facilitating collaboration among staff and community members.