ProToolTrack - 2026 Pricing, Features, Reviews & Alternatives

ProToolTrack is construction asset management software that shows contractors who has every tool, where it is, and what it's worth. It combines QR code scanning, Bluetooth beacons, and GPS tracking with optional asset financials (depreciation, total asset value, and loss/replacement cost reporting) in one dashboard. It's built for small and mid-sized HVAC, plumbing, electrical, heavy civil, and general construction teams that are tired of losing tools and money across job sites, trucks, and shops.

Asset Financials (included in the Unlimited plan, or a $10/month add-on bundle with kiosk mode on any other plan):

- Depreciation tracking: automatic depreciation for every tool based on its purchase cost and date

- Asset value totals: see total inventory value by location, crew, or job site

- Loss and replacement cost reports: know the dollar value of tools that are lost, missing, or damaged

- Financial report exports: export reports for accounting, taxes, and insurance.

QR Check-In / Check-Out:

Every tool gets a QR label. Techs scan to check a tool out or return it from their phone, and each scan records the user, the time, and the GPS location. Kiosk mode (Unlimited plan or $10/month add-on) lets a shop or tool crib run a shared check-out station so crews can grab and return tools without an admin present.

Bluetooth Beacon Monitoring:

Attach Bluetooth beacons to high-value assets like compressors, generators, and specialty meters to monitor them passively, with no scan needed.

GPS Tracking:

GPS trackers (Trak4 integration) cover heavy equipment, trailers, and fleet vehicles for real-time location and theft recovery. GPS is available as an add-on on the Shop and Pro plans.

Label Printing:

Design custom labels in any size. Export standard sheet-layout PDFs (Avery-style) for office printers, or roll-size PDFs for thermal label printers.

Barcode and Scanner Support:

Scan with any phone camera, or pair a dedicated Bluetooth barcode scanner. Zebra DS2278 compatibility is confirmed.

Reporting and Accountability:

- Activity dashboards and a complete audit trail of every check-out and return

- Historical and ad hoc reporting

- Alerts for tools that are out or overdue

- Assignment management by person, crew, or job site

Administration:

- Custom fields for serial numbers, purchase cost, condition, and more

- Bulk data import and export

- Role-based user management with separate admins and technicians

- Multi-location support for shops, trucks, and job sites

Platforms:

Web app, Android, and iPhone/iPad.

Pricing:

- Individual: Free, 1 user, up to 20 assets, no credit card required

- Shop: $29/month flat rate, up to 250 assets, 3 admins and 100 technicians

- Pro: $59/month flat rate, up to 1,000 assets, 10 admins and 300 technicians, priority support

- Unlimited: $100/month or $900/year, unlimited assets and users, kiosk mode, and full asset financials

- Kiosk + Financials add-on: $10/month on any other plan

Flat-rate pricing means no per-user fees, so you can add your whole crew.