Softspoken - 2026 Pricing, Features, Reviews & Alternatives

Softspoken is a desktop application for Mac and Windows that captures meeting notes and system-wide dictation with all audio processing handled locally on the user's device. No recordings are uploaded to any server by default, and no audio is retained by the vendor. The tool covers in-person meetings with speaker identification, online calls via Zoom and Teams without inserting a bot into the participant list, and system-wide dictation into any application at approximately 150 words per minute. A free tier with unlimited local recording and transcription is available with no account or credit card required, and a perpetual licence option eliminates recurring subscription costs.

An optional AI layer extends core functionality with automated meeting summaries, AI-polished dictation output, and grounded Q&A over the local meeting library, where every answer links back to its source meeting. MCP integration connects the meeting library to Claude and other MCP-capable tools. AI processing can be routed through Softspoken's hosted infrastructure in Sydney, Australia, or through the user's own Anthropic or AWS account, keeping data under the user's direct control. The AI layer is fully optional; the core recording and transcription features operate entirely offline.

Softspoken targets individuals and teams handling sensitive conversations, including lawyers, accountants, HR professionals, consultants, and general business users. Pro and Business tiers support heavier AI usage, with automated summaries available for up to 50 hours of meetings per month on Pro and unmetered AI-polished dictation. The product is currently in closed beta.