Asana vs GroupMe

Clockify

Jira

monday.com

Clockify is a time tracking app that helps teams track work hours across projects. For unlimited users, project and client managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Asana is a resource management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Task Management

Multiple Projects

Collaboration Tools

Reporting/Project Tracking

Project Planning

Forecasting

Calendar Management

Time & Expense Tracking

Reviews for Asana come from a wide variety of industries, including Marketing and Advertising (13% of reviewers), Computer Software (9%), and Information Technology and Services (9%). The most frequent use case for Asana cited by reviewers is project management (64% of reviewers).

Users and use cases

Reviewers appreciate Asana’s robust free plan and the ability to try advanced features before upgrading. Some users say pricing becomes a drawback for growing teams, and they report frustration with billing issues and inflexible subscription options.

Value for money

The Asana integrations most frequently cited by reviewers are: Slack (a team communication product rated 4.7 out of 5 for its integration with Asana), Google Drive (a cloud storage product, 4.8), and Gmail (an email management product, 4.7).

Integrations

Asana is a project management program offering key features such as task management, project planning and scheduling, task progress tracking, and collaboration tools, among others.

Proprietary

Asana

Web-based

iPad

Android

Windows

iPhone

Personal

Starter

Advanced

Enterprise

Enterprise+

Visa Consulting Specialist

I can't say enough about how Asana has brought order to our visa cases by managing deadlines, sharing tasks across the consulting team and otherwise helping me keep structure around complex client work without depending on a web of sticky notes or digital reminders.

Manager

The mobile app is extremely slow when attachments are large and basically unusable when you are trying to view both completed and active tasks simultaneously due to the filter settings. When I utilize the planning tool it creates duplicate tasks if I attempt to enter hours manually which then makes the entire list look like chaos and I have to go back and correct it.

Project Manager

It has completely transformed the way my team organizes projects and handles deadlines. While it took us a little bit of time to get everyone comfortable with the interface and manage the notification settings, the clarity it provides is worth it.

Quality Improvement Consultant

My team uses it frequently to keep track of tasks, create to-do lists, and ensure we are organized for future projects.

Senior Project manager

It is somewhat limiting that a task can only be assigned to a single individual. While others can be added as “collaborators” by tagging their @name in the comments, I noticed this only after realizing that I wanted both people to review a document without creating separate tasks for each of them.

CHRO

ASANA has helped us by creating templates for each project that we have and we can both go in and complete the tasks and mark the items off the list.

Editor

Its task tracking ability helps me maintain a timeframe that works with my already existing daily schedule.

Senior systems analyst

It is a reliable and efficient tool for managing tasks and projects, especially in team environments. Once you get used to the interface, it significantly improves productivity and organization.

Being able to switch between List, Board, and Timeline views easily is a game-changer because I can see my work exactly how I need to depending on the day.

Program Coordinator

I compeleted the training provided by Asana about best tips and practices and it opened up my eyes a lot more to just how many organizational features it offers. Since our org and my job works around a calendar year cycle, it's helpful to look back to previous cycles, deadlines, and things done to get a better sense of what is needed the next time.

Property Developer

Love using Asana for it efficiency in managing projects for each property I handle .I use tasks,sections and milestones to track every stages and all times all projects are successful before deadlines.

Managing Director

Loving how I can catalog all my work and simultaneously look at the bigger picture of each program and see the entire scope of the project from start to finish!

Developer

Free plan limits projects to 15 users and lacks advanced reporting or custom fields, forcing  to upgrade for teams.

Founder

It’s especially convenient when working with part-time staff - I can assign tasks, track progress, and keep everything organized without constant communication.

Overall a helpful organizational tool especially for writing down exactly "what needs to get done" for every component of a project and its execution, and you are able to update all those involved in a separate place instead of having to remember to update others in an email or meeting (which is totally doable, it's just nice to have a dedicated space for these kinds of things).

Social Media Manager

Multiple member of our team manage different works, Asana helps to see workload view of different members and track our goals and progress.

Naturopathic doctor

It helped me track all tasks and see progress of other members, and also allow communication between members

Team Lead

I would say it is a popular project management tool that helps teams organize tasks, collaborate efficiently, and track progress with ease.

Executive Director

Asana is very easy to use, allows for color coding of projects, allows you to set due days/notifications, assign tasks to team members, and create sub tasks within tasks and projects.

Sales and Marketing Manager

Asana has project dashboards, analytics and reporting features which gives us an easy experience following up on the current status and  progress of our projects.

Manager of Registration Support

Creating the tasks is not an issue when you have it open, but there is lack of streamlined searching functions (or personal folder views, bookmarks that doesn’t require a prior notification) to make individual priorities top of your list.

HR Manager

It has great automation that allows great workflow which reduces manual steps which are error prone and time consuming.

Training Manager

It allowed me to create a project, tasks, sub-tasks, then assign the task to team members.

VP Operations

Team members can comment directly on tasks, share files (like Google Docs, PDFs, etc.), and get notifications.

Software developer

Asana helps to keep our development timeline transparent and helps the team focus on priorities without constant meetings.

Paid Media Manager

Lacks time tracking integration/ time management which similar platforms do offer and the interface isn't as advanced as some competitors

Director of Operations

Asana helps with organizing and managing larger projects, tasks, and assignments across team members.

Tax Accountant

Ability to sort client projects and place them on a calendar timeline for completion--also the ability to sort projects by client

Director

Time tracking is a little limited compared to other services and the pricing scales upwards faster than competitors when you get past a certain scale

Sprint planning, backlog grooming, and task distribution all become easier with templates and custom sections.

Digital Marketing and Growth Strategist

Notifications and different views (list, board, calendar) really help with day-to-day coordination.

HR Analyst

The platform allows teams to collaborate on everyday tasks and projects, which are fully customizable to your organization and/or focus.

Marketing and technology

We have used Asana for our routine weekly, monthly, quarterly internal tasks, it helps to ensure things are getting done.

Owner

After using other productivity software, I really like that Asana has a dashboard overview, which allows me to see all the tasks due from different projects.

The platform is like a blank slate that you have to set up templates for checklists that you will use repeatedly, and while that is nice, it does create a lot of work on the front end.

Students Director

It has lots of features for customization to make it scalable for both small and large projects.

It makes it easy to organize projects, assign tasks, set deadlines, and track progress in real time.

Also, some advanced features are only available in paid plans, which may not feel like the best value for smaller teams or individual users.

HR Generalist

It allows me to help me keep my tasks on track and also allows me to see who it's been assigned to and when.

Copywriter and marketing consultant

Asana is my favourite programme for project management, particularly if its content related such as social media planning or content strategy.

Marketing Exec

We have separate boards for design, marketing, and the social calendar, so everyone can see what’s going on in one place.

Manager, Talent Acquisition and Developemnt

The catch with any project management software is that it can be easy to spend more time task tracking & recording than actually doing work that will drive outcomes.

Senior Coordinator

If I want to see tasks by assignee or tag between multiple workspaces, I have to export the data or use a paid add on which increases steps.

Help Desk Manager

As a systems admin working on projects Asana was super helpful for me to know what I was assigned and when I was scheduled to do certain tasks.

Our HR department consists of two people and while we both have our own individual jobs there are some "tasks" that either of us can do.

Social Team Lead

Design is super user-friendly, it has different views like calendar and list, which are very useful, it has reporting, and even though I didn't use them, I know it has a lot of integrations.

Executive Director CCDP

ASANA was introduced to our office to take the place of a manual schedule. Once we started to use ASANA, we immediately realized that it saved our admin a lot of time.

VP of Finance

Once implemented and widely adopted, Asana is a powerful tool to manage workflows across individuals and teams to ensure companies are striving toward their desired outcomes.

Director of Development

We establish at employee KPI’s here at the beginning of the year and the Goals function helps us measure and track these with updates you can do monthly, either manually or have them update automatically, depending on your markers.

Reporting

The integration with other tools like Slack, Google Drive, and Microsoft Teams enhances productivity and ensures seamless workflow across different platforms.

Task and Project Management

Project Tracking

Task Deadlines

Calendar View

Task Assignment

Pricing

Workflow Management

Project Management

Task Reminders

Task Lists

Performance and reliability problems

Game tester

Performance issues: Some users have reported performance issues with the app, such as slow loading times and occasional crashes.

60% of reviewers feel negative about Bugs and Issues. Users report frequent glitches, slow loading times, and occasional crashes, especially when handling large projects or using the desktop app. Reviewers indicate that Asana requires a strong internet connection, and outages or connectivity problems disrupt access to tasks. Some users say technical issues, such as unsaved updates, high RAM usage, and inconsistent behavior across browsers, hinder productivity. They feel that ongoing bugs and lack of timely fixes impact their overall experience with the software.

Overwhelming email notifications

President

Another con is that it will send out multiple email notifications for each comment/post/item - so if you post a comment with 5 images attached, the team members each get 5 emails.

50% of reviewers feel negative about Email Notifications. Users think Asana sends too many email alerts, which can clutter inboxes and make it difficult to identify important updates. Reviewers say notification settings are not intuitive, making it hard to customize frequency or unsubscribe easily. Some users report that notifications are often redundant or lack clarity, leading to confusion and missed information. They mention that the integration between email and the app is inconsistent, and managing notifications across multiple projects or accounts can be frustrating.

Effective deadline management

Asana has really helped me with organization and accountability (with the deadlines and notifications) for my small businesses. Plus you can automate repeated projects so that you don't have to remember to add them to your schedule every week or month.

91% of reviewers feel positive about Task Deadlines. Reviewers indicate Asana’s deadline and reminder features help teams stay on track and meet project milestones. Users appreciate being able to assign due dates, automate recurring tasks, and visualize deadlines through calendar and timeline views. They say the platform’s notifications and tracking tools ensure accountability and make it easier to manage workloads. Some reviewers find that deadline management in Asana streamlines communication, reduces missed tasks, and supports efficient project delivery.

Streamlined work organization

Care Coach

I enjoy how you can create different tabs for different categories and well as sub categories to keep things well organized.

Research Associate

The way it allows you to easily organize with a very visually pleasing and clean structure keeps me, personally, well organized and offers a piece of mind as I tackle many ongoing tasks.

92% of reviewers feel positive about Organization. Users say Asana helps them efficiently structure projects, tasks, and to-do lists, providing a single platform to manage both professional and personal responsibilities. Reviewers indicate the visual layout and customizable categories make it easy to prioritize work and keep teams aligned. They appreciate the ability to organize information, track progress, and collaborate across departments, which saves time and reduces confusion. Some users report that Asana’s organizational features contribute to improved workflow and a more systematic approach to daily operations.

Comprehensive project visibility

The ability to update the status and progress of projects and goals is helpful so that you can get an overall general idea of where work needs to be picked up and what work is going well so you can adjust the time that is spent on those things to get the work that is lacking up to speed and progressed with where other work is at so you don't fall behind in one area.

bachelor

I like it because it allows me to quickly visualize the progress of the team's work through its multiple views such as boards-style lists and timelines that make it easy to plan and track deadlines.

93% of reviewers feel positive about Project Tracking. Users think Asana’s real-time status updates and customizable dashboards make it easy to monitor progress across multiple projects. Reviewers appreciate being able to assign tasks, track completion, and generate reports, which helps them stay organized and ensures nothing gets overlooked. They say the ability to break down projects into subtasks, set priorities, and collaborate with team members is crucial for maintaining productivity and accountability. Some reviewers find integrations with other tools and flexible views particularly helpful for managing complex workflows.

Freelancers

Small Business

Large Enterprises

Mid-size Business

Reviewers indicate that Asana’s free plan is robust and particularly valuable for individuals and small teams, offering essential features like task management, calendar view, notes, comments, and basic collaboration. They appreciate that the free tier allows teams with limited budgets to get started and learn the platform before committing to a paid plan. Some users say the distinction between free and paid features is clear, making it easier to assess the value of upgrading. Reviewers appreciate the availability of free trials, which help them evaluate whether advanced features like custom fields, timeline view, automation, and advanced reporting are worth the investment. Users think Asana’s paid plans include useful functionalities, but some feel the cost can be justified only if those features are critical to their workflow.

Some reviewers find that the pricing becomes a drawback as teams grow, with required minimum seat purchases and per-user pricing making it expensive for small businesses or startups. They report that advanced features are locked behind higher-tier plans, and the cost-to-benefit ratio is sometimes hard to justify compared to competitors. Users indicate frustration with the limitations of the free version and the need to upgrade for essential functionalities. Some users report billing issues, inflexible license management, and a lack of granular subscription options, which can lead to unnecessary expenses.

Microsoft Teams

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

WhatsApp

WhatsApp is a customer communications management software that helps businesses of all sizes create product catalogs and respond to customers’ messages or queries in real-time. The software provides end-to-end encryption to secure chats, voice messages, images, audio/video calls, and more.

Slack

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

GroupMe is a group chat application that allows users to connect with all the groups. It provides features like group chats, events, polls, AI assistance, calling, and SMS-only messaging.

Mobile Access

Video Conferencing

Reviews for GroupMe come from a wide variety of industries, including health, wellness and fitness (8% of reviewers), religious institutions (7%), and hospital & health care (7%). The most frequent use case for GroupMe cited by reviewers is team communication (100% of reviewers).

GroupMe is a team communication tool offering key features such as mobile access, alerts/notifications, and real-time chat, among others.

GroupMe

Practice Manager

Our different departments as well as our team as a whole are able to post communications and announcements easily with easy notification features.

I can also add polls, calendar events, tag people and add them by email or phone number to the group.

Assistant Director

The ability to mute all notifications at once, seamless ability to tag others in messages, ability to make subgroups

Software Engineer

You can send messages in the main group channel or even create separate chats for different people in a GroupMe to send messages pertinent to certain individuals.

The web interface previously allowed for multiple group chats to be displayed in one browser window.

Realtor

GroupMe is a dependable, no-frills group messaging tool that keeps communication simple and organized.

Direct messages are also available without having to exchange or keep personal cell phone numbers of every team member.

Tier III Technician

It's perfect for large groups, easy to use and has a good amount of features including, gifs, location, file/photo attachments and emojis.

However, it lack good media quality for attachments and there are security issues.

Business Analyst

Solid tool for managing large group conversations, but the interface feels outdated, and functionality is limited compared to modern alternatives like Slack.

Office Manager

What I like most about GroupMe is being able to notify my team of any changes to the schedule, if someone is running late, if an incident occurs, etc.

Admin

We also love using it as a tool to give reconization to employees

You can connect with people you know, find groups to join or create a group like myself from my child’s sports team

Lacks some of the more advanced features found in other messaging apps

Sales Manager

Group me allows me to stay in conversation with so many different groups all at the same time.

Asana vs GroupMe Comparison (2026)

Asana

GroupMe

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives