M-Files vs FileZilla

Google Drive

Google Workspace

OneDrive

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

M-Files ends info chaos. Find documents fast with intelligent search. Automate workflows & collaborate seamlessly. Work smarter, not harder. 

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Archiving & Retention

Audit Management

Audit Trail

Authentication

Business Process Automation

Buy Side (Suppliers)

CMS Integration

Collaboration Tools

Completion Tracking

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Contract Drafting

Contract/License Management

Customizable Templates

Data Import/Export

Data Security

Data Visualization

Digital Asset Management

Digital Signature

Document Automation

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Signature

Encryption

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

For Legal Professionals

Full Text Search

Information Governance

Knowledge Base Management

Metadata Management

Mobile Access

Offline Access

Optical Character Recognition

Policy Management

Pre-built Templates

Q&A Management

Real Time Synchronization

Regulatory Intelligence Feeds

Regulatory Reporting

Reminders

Renewal Management

Reporting/Analytics

Reporting & Statistics

Rights Management

Risk Management

Search/Filter

Secure Data Storage

Sell Side (Customers)

Single Sign On

Task Management

Team Collaboration

Templates

Third-Party Integrations

Version Control

Workflow Automation

Workflow Configuration

Workflow Management

Some users report that M-Files delivers good value for money due to its robust file management and efficiency gains. Reviewers appreciate the free trial and backend flexibility, but some reviewers feel add-ons and advanced features increase costs.

Value for money

Reviews for M-Files come from a wide variety of industries, including Information Technology and Services (15% of reviewers), Automotive (13%), and Computer Software (8%). The most frequent use case for M-Files cited by reviewers is document management (89% of reviewers).

M-Files

Windows

Web-based

Android

iPhone

iPad

Microsoft SharePoint

MasterControl Quality Excellence

Revver

Progress ShareFile

M-Files Base

M-Files Team

M-Files Business

Head of technology

One place to manage our documents where can save, search and   edit documents with ease, no coding knowledge is needed, sharing documents and also keep track of tasks with co authoring capabilities,  automated work flow improving efficiency

Business Development Manager

M-Files is a powerful document management system with strong metadata-based organization, workflow automation, and compliance features, though setup can be complex.

Outreach Director

We use it to digitize and automate document processes - for example, for incoming invoices, contract management and archiving.

Head Instructor

We now also use it as a mail archiving solution. Since the system stores not only regular correspondence but also documentation and various other files and documents.

Patent Attorney

Lost documents are a thing of the past: thanks to the powerful DMS, our customers can find any document within seconds - regardless of the folder or archive it's in.

Project Manager

It helps reduce the mess of shared drives and makes documents easier to find by project, client, date, or other filters.

IT Administrator

Search and dynamic views surface the right document and version in seconds, while no-code workflows standardized approvals and cut manual follow-ups.

Managing Director

The Outlook integration was also a lifesaver, letting me store emails and attachments directly into the repository with just a click.

Technical Analyst

M-files Does not have dedicated Application for Mac os which sucks , There is only web browser to use it

Purchasing Analyst

M-Files lets me use metadata tags so that the specific document I want appears immediately. Since the AI-based classification learns my preferences, it becomes consistently accurate and intelligent after a few uses, to find files across systems.

HR records the metadata search literally saves me hours compared to our old filing system. And then, pretty heavily rely on the workflow automation to route documents for approval, which seriously helps me cut down my ‘chasing people over email’ to do that.

Chief Marketing Officer.

Its automation of the workflow enhances teamwork, and the speed and reliability of the system increases productivity on a daily basis. Whenever a customer needs any help, the customer care is quick to respond to them.

Technical Account Manager

M-Files is an excellent document management solution that offers a comprehensive set of features for businesses of all sizes, this helps in organizing documents makes it a standout tool for improving searchability, collaboration, and workflow automation.

Digital Marketing Executive

M-data allows us to streamline all of our data into one location hence saving us time from searching for missing records or handling tiresome paperwork and it also has the ability to quickly file and access records which helps me to assure quality control and adherence to ISO 9001.

Web Developer

M-Files has a mobile application that enables me to view, access and manage documents from anywhere over the internet.

Recruitment Consultant

M-Files give us a very secure document storage place that has made it easy for us to consolidate all our documents at one central place.

Quality Assurance Coordinator

M-Files enables me to seamlessly manage and track documents by leveraging metadata driven approach and AI-powered tools.

M-Files has been a reliable, metadata-first platform that dramatically improves how we find, govern, and collaborate on content.

I am using M-files since 2024 and i am the admin of M-files for my company so it works good here

Integration with Microsoft 365/Teams reduced duplicate storage and made co-authoring seamless.

Application Tester

It may also require time before new users become accustomed to its advanced features and the pricing is a factor that is a little more expensive but the benefits in productivity and organization are far much better than these disadvantages.

Senior Business Development Representative

Ability to control document meta data and document sharing with top-notch security was something we found very impressive.

Chief Creative Officer

The ability to access files from any device, even outside the office, is a major advantage.

Professional Nurse

The search function saves a lot of time finding specific files that we can also share with internal company users in a much easier and faster way.

Chief Medical Officer

M-Files allowed me to work with documents across different departments without the task of constantly following up after a document has been updated.

In addition, its prices are also more expensive than other document management tools, which others may consider an issue when it comes to small groups or businesses with a tight budget.

The search is so fast that no one wastes time looking for old versions anymore, and the control we have over information made teamwork much easier.

Software Engineer,Fullstack

It has made collaboration easier, reduced errors from outdated versions, and saved us time with its smart search

UIUX Designer

M-Files automates and streamlines document workflow thus saving time and eliminating manual paper-based workflow.

Senior Desktop Support Engineer

In M-Files I manage all project documents, here I can quickly tag all files.

No duplicates, no confusion — every edit is tracked, and I can roll back at any time without losing a thing.

Office Administrator

The metadata-driven system makes finding files incredibly fast, and the version control is excellent.

Data Analyst

This metadata driven approach allowed us to be able to search across department and pull the right file that we needed.

The interface and setup can feel a bit complex in the beginning.

Business Development Representative

It is powerful tool to work with files allowing users to find files easily.

M-Files gives superior document management features that are based on metadata search and as such, finding a file is simple.

The version control feature is also very useful for keeping everyone updated on the latest document.

At the same time, it may need some training and proper setup to get the best results.

Strategy and Improvement manager

very mixed, didn't work well with our citrix farm and due to lack of guidance have set up a complex document class structure, setting up views can be hard

It made my work faster and now I store my documents in a organized way.

It has largely enhanced the smooth running, organization, and teamwork of our group with documents.

Knowledge Management Lead

The way that the subscription model is organised, it means that for some features you need to move to a subscription level that is more costly.

Managing files of larger size and sensitive information was critical as well.

The work flow automation is a clever feature which makes work easy by automatically processing the files.

My biggest frustration with Office 365 so far is having to sometimes wait for files to open, especially the large ones or when many people are in the system.

Sr cloud admin

As you know there are multiple documents managemt application avalible in the market.i personally believe they sould more focus on features and seamless service towards the customers.

IT Manager

M-Files powerful search feature allows me to find files and documents quickly.

System engineer

The latest approved version is always available to others, and an admin can ‘force check-in’ if the system is configured for it

Sales and Marketing Coordinator

It has excellent document search features that help us to find the specific file we are looking for very quickly.

Director Comercial

Documents track every user activity to satisfy regulatory demands and support internal quality checks.

Document Search

User Interface

File Organization

Pricing

Digital Vault

Data Management

Mid-size Business

Large Enterprises

Small Business

Users think M-Files offers strong productivity and organizational benefits that justify its higher price point. Some users report that the software provides good value for money, especially given its robust file management features and measurable gains in efficiency. Reviewers appreciate the availability of a free trial and the ability to make backend changes without extra costs. Some reviewers feel that add-ons and advanced features require additional payments or higher subscription tiers, which they find disappointing. Reviewers indicate that while the cost is significant, especially for smaller organizations, the overall value is generally seen as reasonable.

FileZilla is a File Transfer Protocol (FTP) software that supports mutliple types of file transfers such as FTP, FTP over SSL/TLS (FTPS) and SSH File Transfer Protocol (SFTP). The system comes with drag and drop functionality, configurable transfer speed limits, a network configuration wizard, remote file editing, and more. 



FileZilla

Linux

Classic FTP File Transfer Software

Basic

Prokurist

FileZilla helps me work efficiently and ensures stable transfers, even with large files or slower connections.

M-Files vs FileZilla Comparison (2026)

M-Files

FileZilla

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives