M-Files vs Imprima Virtual Data Room

Microsoft SharePoint

MasterControl Quality Excellence

Ideals Virtual Data Room

Ansarada

Virtual Vaults

Compare M-Files and Imprima Virtual Data Room based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

MasterControl is a quality management software (QMS) solution widely used in the life sciences industry, supporting compliance and efficiency for companies of all sizes. The platform provides integrated tools for managing audits, training, documents, and quality events, enhanced by data analytics and artificial intelligence (AI) capabilities. It is designed to help organizations streamline decision-making, accelerate product development, and maintain regulatory compliance.

M-Files is a Context-First document management system that uses metadata-driven architecture, workflow automation, and AI to improve visibility, compliance, and efficiency. 

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Archiving & Retention

Audit Management

Audit Trail

Authentication

Business Process Automation

Buy Side (Suppliers)

CMS Integration

Collaboration Tools

Completion Tracking

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Contract Drafting

Contract/License Management

Customizable Templates

Data Import/Export

Data Security

Data Visualization

Digital Asset Management

Digital Signature

Document Automation

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Signature

Encryption

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

For Legal Professionals

Full Text Search

Information Governance

Metadata Management

Mobile Access

Offline Access

Optical Character Recognition

Policy Management

Pre-built Templates

Process/Workflow Automation

Q&A Management

Real Time Synchronization

Regulatory Intelligence Feeds

Regulatory Reporting

Reminders

Renewal Management

Reporting & Statistics

Reporting/Analytics

Rights Management

Risk Management

Search/Filter

Secure Data Storage

Sell Side (Customers)

Single Sign On

Task Management

Team Collaboration

Templates

Third-Party Integrations

Version Control

Workflow Configuration

Workflow Management

M-Files

Android

Web-based

Windows

iPad

iPhone

Associate Executive Director

I liked M-Files because of the ability to organize company files in a secure location. I used M-Files to fully store my Tax program in my previous position, and loved everything about it.

Account Manager

The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable.

Support Manager

It will be the best money you spend and will save you the cost is saved searching in weeks.

Our ability to integrated it seamlessly with our Matter Management products has made it especially easy to use.

Senior Software Development Engineer

Moreover, it also enables me to edit and format my documents according to my wish and desire and also helps me in managing dozens of documents with full ease.

Recruitment Executive

Perfectly developed product with so many useful features.

Web Developer

An Impressive and Intuitive Document Management Solution - M-Files.

Civil Engineer

It creates synchronization problems in places where the internet connection is not reliable and there may be version problems.

Senior Data Engineer

Overall, my experience with M-Files software has been good.

Engineer

What I dislike about the M-Files is User interface quite diffuclt to get used. They need to impove as well.

Joint md

Overall good, worth taking the time to fully define before implementing, technical support good but sales support can be slow to respond.

And extremely promt and helpful customer support.

R&D Engineer

Also you does not find files sometimes because you need to put keywords but you may forgotten.

This solution suits every type of organization whatever their size and resources will be.

Director

M-Files provides anew normal: Staff can securely access the correct information instantly from anywhere. This is a total paradigm shift for any company and the time and cost savings are incredible.

Sales Manager

We solved the archiving and documents sorting problem, but for the price tag  we had to give up using it.

Senior Systems Engineer 

User can tag favorite files and search based on multiple file attributes or tags. Server setup (Window 2012 or higher) is straightforward with the option of M-Files database or Microsoft SQL server.

Systems Analyst

After multiple meetings, we decided on M-Files as it provided the easiest integration into our current system, and increased our security control for all documents within our company.

M-Files screenshot: M-Files offers advanced search capabilities, allowing users to quickly find documents and information using metadata, full-text search, and filters. It supports natural language queries, ensuring precise and efficient retrieval of relevant information.

M-Files screenshot: M-Files provides strong permissions features, allowing both manual and automatic settings for objects. Permissions include read, edit, delete, and change permissions, with options to allow or deny access. Named access control lists make management easier.

M-Files screenshot: M-Files offers robust profile setup capabilities, allowing users to create, customize, and manage metadata-driven profiles. These profiles streamline document management, enhance searchability, and ensure compliance with organizational standards.

M-Files screenshot: M-Files Process Maps visually represent data, linking flowcharts with documents, objects, and views. They offer interactive elements for commands and data interaction, enhancing navigation and understanding of processes.

M-Files screenshot: The Pinned tab in M-Files allows users to collect frequently used items in one place. Users can pin items, view metadata, preview content, and organize pinned items into groups for quick access.

Large Enterprises

Mid Size Business

Non Profit

Small Business

Ideals is the highest ranked virtual data room provider for secure, real-time, effortless file sharing in transactions requiring a safe and secure exchange of confidential information such as M&A, fundraising, clinical trials, and IPOs.   

Get my dataroom in order. Confidently control the outcome from the outset in M&A, divestments, capital raising, restructures and even more.

Virtual Vaults is a simple, safe and secure data room offering unlimited data and includes Q&A, Vault Chat, Excel Viewer and branding.

The Imprima Virtual Data Room is highly secure, reliable and easy to use. Suitable for any type of Due Diligence transaction, and with integrated Large-Language-Model-driven AI tools.

Annotations

Automatic Backup

Bulk Uploading

Commenting/Notes

Customizable Branding

Data Storage Management

Generative AI

Indexing

Multi-Factor Authentication

Project Management

Role-Based Permissions

Secure File Viewer

SSL Security

Tagging

Two-Factor Authentication

User Management

Watermarking

Imprima Virtual Data Room

Associate

Service was absolutely the best I experienced compared to other VDR platforms. SENSITIVE CONTENT] did really a good job; pro-active, eager to help and always online.

Associate Director M&A

It provided and excellent VDR experience, we managed our project effectively and received excellent support from the Imprima team.

Manager corporate control

Always available and also thinking on best solution for a contract for a certain time for a certain amount of data which is significant lower. Also product is easy to use.

The support and customer services are the best, very responsive and supportive.

Advisor

Great benefits in managing a virual data room in mergers and acquisition transactions. Customer and user friendly, high market standart.

Analyst

Easy to use and great customer service that was very responsive.

partner

Overall good especially the service with very helpful people. I should have invested more time as user.

Legal Counsel

The features of the tool made it extremely easy for communication with many comprehensive features. Definitely recommend for smooth and efficient workflows.

User interface is outdated. Drag and drop does not work well.

Very good support and communication with Imprima. It feels like you have 1 specific customer support ([SENSITIVE CONTENT]) as well as customer coördinator ([SENSITIVE CONTENT]).

PMO Lead

The VDR service of Imprima has helped us during our due diligence processes. I felt supported by their customer service team throughout the process and I find the software good value for money.

Head of IT and Security

Excellent customer service with project managers on hand to help as needed.

Partner

Very good support, good user-interface on platform.

Corporate Finance Consultant

I missed a drag-and-drop option, where you can drag files from the Windows Explorer straight into the dataroom.

Drag and drop of folders on Mac didn’t work. Setting up folder structure with permission rights could not be copied and pasted to other folders.

Manager

Permission settings is sometimes difficult to view everything.

Imprima Virtual Data Room screenshot: Eliminate time-consuming searches across the data room with instant, reference-based answers. Smart Q&A pinpoints relevant documents, highlights supporting paragraphs, and drafts high-quality answers.

Imprima Virtual Data Room screenshot: Quickly search through the entire data room to rapidly identify clauses you need to review.

Imprima Virtual Data Room screenshot: AI-powered redaction. Automatically redact Personally Identifiable Information from your documents. Driven by Large Language Models for unrivalled reliability and accuracy.

Imprima Virtual Data Room screenshot: Highly secure and with extensive functionality, Imprima Smart VDR’s intuitive interface and options for flexibility can cater to any deal.

Imprima Virtual Data Room screenshot: Extract key information from legal and other documents. The AI is powered by Large Language Models, and therefore works across languages and is unparalleled in its accuracy and reliability.

M-Files vs Imprima Virtual Data Room Comparison (2026)

M-Files

Imprima Virtual Data Room

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives