Microsoft 365 vs UKG Ready

Google Docs

Google Workspace

Google Drive

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

IT Manager

I enjoy being able to open up a ticket and have a technition  calling my deskk within seconds.

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Activity Tracking

Address Book

Alerts/Notifications

Appointment Management

Archiving & Retention

Audit Trail

Authentication

Booking Management

Brainstorming

Calendar Management

Calendar/Reminder System

Chat/Messaging

Collaboration Tools

Commenting/Notes

Communication Management

Conferencing

Contact Management

Content Creation

Content Management

Customizable Templates

Data Security

Data Synchronization

Data Visualization

Discussions/Forums

Document Automation

Document Capture

Document Editing

Document Generation

Document Management

Document Storage

Email Management

Email Monitoring

Email Templates

Encryption

Event Management

File Conversion

File Management

File Sharing

File Transfer

Full Text Search

Image Editing

Inbox Management

Live Chat

Meeting Management

@mentions

Messaging

Mobile Access

Mobile App

Multi-Language

Multiple Format Support

Multiple Projects

Notes Management

Office Suite

Offline Access

Presentation Tools

Productivity Tools

Project Management

Real-Time Notifications

Real-Time Updates

Reminders

Remote Access/Control

Reporting/Analytics

Response Management

Room Booking

Scheduling

Screen Sharing

Search/Filter

Secure Data Storage

Single Sign On

Task Management

Task Progress Tracking

Team Calendars

Team Collaboration

Templates

To-Do List

Two-Factor Authentication

Two-Way Audio & Video

User Management

Version Control

Video Conferencing

Video Streaming

Video Support

Whiteboard

Reviews for Microsoft 365 come from a wide variety of industries, including Information Technology and Services (8% of reviewers), Education Management (6%), and Computer Software (6%). The most frequent use case for Microsoft 365 cited by reviewers is document management (68% of reviewers).

Users and use cases

Some users say Microsoft 365 offers strong value for money by bundling essential applications in one subscription, and reviewers appreciate flexible pricing tiers and regular updates. However, some reviewers feel ongoing fees are expensive and dislike complex pricing and limited free options.

Value for money

The Microsoft 365 integrations most frequently cited by reviewers are: Microsoft Excel (a spreadsheet product rated 4.8 out of 5 for its integration with Microsoft 365), Microsoft Outlook (an email management product, 4.6), and Microsoft PowerPoint (a presentation product, 4.8).

Integrations

Microsoft 365 is a document management program offering key features such as document storage, email management, secure data storage, file sharing, calendar management, and collaboration tools, among others.

Microsoft 365

Web-based

Android

Windows

iPad

iPhone

LibreOffice

Apache OpenOffice

Google Sheets

Numbers

WPS Office

WordPerfect Office

Gmail

iCloud

Pages

Dropbox

Zoom Workplace

Zoho Mail

Google Calendar

Microsoft 365 Personal

Microsoft 365 Family

Microsoft 365 Business Basic

Microsoft 365 Apps for Business

Microsoft 365 Business Standard

Microsoft 365 Business Premium

Dependence on internet connection

Clergy

I have a laptop that is for working travel purposes, and I don't need it to be connected to the internet, and it's so annoying when suddenly a message pops up saying my software won't allow me to edit any documents until I sign in online.  

42% of reviewers feel negative about Microsoft 365’s reliance on an internet connection. Users report difficulties accessing files and applications when offline or in areas with unreliable connectivity. Reviewers say cloud-based features and syncing require stable internet, which can be problematic during travel or in remote locations. Some users find it frustrating that certain functionalities are limited or unavailable without internet access. They indicate that this dependence can disrupt work and limit the software’s usefulness in environments with poor network infrastructure.

Performance and speed issues

77% of reviewers feel negative about Microsoft 365’s performance and speed. Users report frequent slowdowns, lag, and long load times, especially when handling large files or using multiple apps simultaneously. Reviewers indicate that syncing with the cloud and constant updates can disrupt workflow, and older or less powerful devices struggle with responsiveness. Some users say real-time collaboration features can be sluggish, and integration with other Microsoft apps may cause further delays. They find these issues particularly frustrating during time-sensitive tasks or when internet connectivity is unstable.

Subscription model drawbacks

51% of reviewers feel negative about Microsoft 365’s subscription model. Users express frustration with ongoing monthly or yearly payments, preferring a one-time purchase option. Reviewers say the cost can add up quickly, especially for businesses with many users or those who only need basic features. Some users find managing and understanding subscription tiers confusing, and they dislike losing access to the software and files if the subscription lapses. They also mention that many features are available for free in competing products, making the subscription feel less justified.

Frequent bugs and glitches

Executive Producer

We tried to use this software while drafting up contracts and it would randomly kick either me or my colleague out while we were working, revert to old formatting, and add columns(?) and other random formatting choices.

Business Development Manager

Desktop apps do not respond or crash if CPU utilization is very high. If you are using more than one tool at the same time, one of the tools can freeze which is frustrating especially when you are in hurry.

64% of reviewers feel negative about Microsoft 365’s bugs and issues. Reviewers mention recurring crashes, freezing, and unexpected software behavior, especially when working with large or complex files. Users say syncing errors in OneDrive can result in duplicated or corrupted documents, and formatting inconsistencies between devices are common. Some users report persistent problems with updates causing application instability. They indicate that troubleshooting can be time-consuming, and reliance on Microsoft support is often necessary when critical errors occur, impacting productivity.

High and complex pricing

Systems administrator

Pricing will always be the downfall of microsoft and the IT management of implementation getting burned by microsoft will always be a thing, and the pricing is ADHD with everything, it can range from $5 a user upwards to 55+ a user per month which doesn't include any storage prices in there as well.

47% of reviewers feel negative about Microsoft 365’s pricing. Users say the software is expensive compared to alternatives, especially for small businesses or individuals who use only a few applications. Reviewers mention frustration with the shift from one-time purchases to recurring payments and the inability to buy only the apps they need. Some users find the pricing structure confusing, with additional costs for premium features or larger teams. They indicate that the ongoing expense can be a barrier, particularly when free or lower-cost alternatives exist.

Essential for daily tasks

Operations

Microsoft 365 has several really good applications, including Word, Excel, PowerPoint, and Outlook which are crucial for the daily work in almost any company worldwide.  

97% of reviewers feel positive about Microsoft 365’s daily use. Reviewers appreciate having a comprehensive suite of tools—like Word, Excel, PowerPoint, and Outlook—that streamline daily business operations and personal productivity. They indicate these applications are integral to organizing tasks, managing finances, and collaborating with colleagues. Users say the cross-platform compatibility and integration with cloud services make it indispensable for routine work. Some reviewers find the variety of included apps covers nearly all their daily needs, allowing them to handle everything from note-taking to complex reporting without switching platforms.

Versatile for academic needs

95% of reviewers feel positive about Microsoft 365’s suitability for school and student use. Users think the suite’s integration of Word, Excel, PowerPoint, and OneNote simplifies academic work, from note-taking to group projects. Reviewers appreciate the accessibility across devices and the ability to collaborate on assignments. Some users say free or discounted access through educational institutions is a significant benefit. They also highlight the cloud storage and sharing features as essential for students and teachers, making it easier to manage coursework and facilitate remote learning.

Robust presentation & spreadsheet tools

office staff

The PowerPoint application includes all the capabilities required to assist users in creating succinct, clear, and equally appealing presentation slides for individuals who frequently have to give presentations.

Claims Analyst

In a business office setting where I am required to produce several differently letters, presentations and spreadsheets, Microsoft Office 365 definitely gives me the tools to produce and complete my daily tasks.

93% of reviewers feel positive about Microsoft 365’s presentations and spreadsheets capabilities. Reviewers indicate that PowerPoint and Excel are especially valued for creating professional presentations, managing data, and performing calculations. Users appreciate the range of templates, real-time suggestions, and advanced features like conditional formatting and formulas. Some reviewers find these tools essential for business reporting, academic projects, and daily office tasks. They say the integration between apps streamlines workflow, allowing seamless movement from document creation to data analysis and presentation.

Physiotherapist

As a physiotherapist working in Canada, I use it regularly for documentation, organizing patient-related information, creating reports, and managing day-to-day work tasks.

Open Source Contributor

starting from using Outlook for sending emails, then taking notes with oneNote and storing files with OneDrive. and other tools for editing and creating documents and images.

Marketing Manager

It provided a reliable and efficient way to manage company emails and offered a suite of easy-to-use applications that support daily work. While there were some challenges with backend complexity and occasional overlap between tools, the platform overall improved productivity and collaboration.

System Adminstrator

Microsoft 365 is a reliable service that integrates email, file storage that can be shared, and other apps that allow for customization/editing or creating files and while also being able to collaborate with others.

I enjoy real time co authoring in Word and Excel, the ability to edit same paragraph together at the same time without any issue. When we are on large project the direct video conferencing feature in Teams ensures our day to day work moves forward smoothly.

Owner

Microsoft 365 stands out for its seamless integration of powerful tools like Word, Excel, PowerPoint, and Outlook, all accessible across devices through the cloud.

One of the best features that I appreciate is real-time collaboration, allowing multiple users to work on the same document simultaneously with automatic saving via OneDrive.

Senior Executive

The platform provides a reliable and familiar environment that allows employees to work efficiently, whether they are in the office, working remotely, or supporting clients across different locations.

Building Operator

The ability to access files across devices and collaborate in real time has made workflows more efficient and organized. While it can take some time to fully explore its features, it remains a powerful and dependable platform for both routine work and larger projects.

Counselor

Microsoft 365 is a quality product that comes with a monthly or annual subscription fee, and like so many Microsoft products as of late, there's plenty of popups to remind you it exists as a viable option just in case you forget.

Office Manager

The integration between apps like Word, Excel, Outlook, Teams, and OneDrive makes everyday tasks efficient, especially for collaboration and document sharing.

Project Manager

What I liked most about Microsoft 365 is how complete it feels: it brings email, document creation, cloud storage, collaboration, and file sharing into one platform.

Sales Specialist

Microsoft 365 is one of the core platforms I use everyday to manage communication, collaboration, document creation, file storage, and productivity.

Cloud-based & cross-device: Access to files, emails, and tools from any device, anywhere, with automatic synchronization via OneDrive and SharePoint.

Project Analyst

Microsoft 365 as a whole ecosystem of data and knowledge sharing tool helped our organization to streamline the ease of operations and enabled us to be away from any kind of wrongful scams.

Financial Controller

It keeps our office and field teams connected, allows real time document access, and streamlines communication across jobs.

Agent Mode: Users are now using "AI Agents" to automate repetitive chores like processing invoices or summarizing long email threads into actionable To-Do lists.

Nurse Supervisor

The integration between apps makes workflows efficient, and the ability to access files from anywhere is a major advantage. While there are occasional frustrations with updates or syncing, the benefits far outweigh the drawbacks for day to day use.

It's allowed for much easier file sharing through Teams, email management through Outlook, document management through Word, Excel, and Powerpoint.

Enginner

What I liked most was that it is compatible with Windows and Mac, as well as the management of licenses, creation, modification and deletion of users.

The Authenticator application crashes a lot; it suddenly stops sending notifications, and I have to reset the MFA parameters so that users can configure their account.

Creative Designer

Microsoft 365 makes it easy to work on Microsoft office programs without having to download all the programs which takes storage space on computer. Plus, I get all my documents saved and backed up for easy and convinient retrieval anytime.

VP of Finance and Operations

Simplified licensing compared to standalone Microsoft products, all the core tools we use are in one place (Outlook, Excel, Word, Teams, OneDrive, SharePoint).  

Additionally, its user-friendly interface and deep functionality, like advanced Excel analytics or AI-powered suggestions in Word, make it suitable for both personal and professional use.

Dispatch Coordinator

Having all the tools that I would need for my work together in one place and a reasonable cost along with the ability to easily move all my files across all apps.

Safety Coordinator

Microsoft 365 is great for email management, file sharing, and document management through the variety of apps available on the platform.

The ability to use version history to restore previous drafts and the powerful search functionality across the entire ecosystem means I never lose track of important documents.

Microsoft 365 vs UKG Ready Comparison (2026)

Microsoft 365

UKG Ready

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives