ProjectWise vs Microsoft Planner

Revit

Autodesk Forma

monday.com AI Work Platform

Revit is a BIM (building information modeling) solution for architects, structural engineers, construction companies, & MEP (mechanical, electrical, and plumbing) services. The platform facilitates coordinated 3D design & offers tools such as floor plan design, 3D visualizations, & a WYSIWYG editor.

Autodesk Forma provides best-in-class solutions to unite office and field teams throughout the entire project lifecycle. Connect workflows and collaborate securely from one single source of truth.

Autodesk Construction Cloud is now part of Autodesk Forma some resources may still use previous names.

monday.com is the AI Work Platform where people and agents operate as one team - with shared cross-department context, enterprise-grade trust, and an easy-to-use interface built for adoption at scale.


ProjectWise is a project information management and collaboration solution in cloud to integrate data, people and processes throughout the project lifecycle

2D Drawing

3D Imaging

Access Controls/Permissions

Activity Dashboard

Alerts/Notifications

Audio File Management

Audit Trail

Client Portal

Collaboration Tools

Compliance Tracking

Content Library

Content Publishing Options

Customizable Templates

Dashboard

Design Modeling

Document Classification

Document Management

Electronic Forms

File Sharing

Forms Management

Full Text Search

Idea Management

Issue Management

Mobile Access

Percent-Complete Tracking

Prioritization

Progress Tracking

Project Management

Reporting/Analytics

Reporting/Project Tracking

Risk Management

Rules-Based Workflow

Spreadsheet View

Task Board View

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Third-Party Integrations

Time Tracking

To-Do List

Version Control

Video Support

Workflow Management

Open Source

ProjectWise

Web-based

Windows

iPhone

Linux

iPad

Android

Senior Engineer, CADD Manager

All the documents in on location, workflow control, inherited properties and attributes, title block integration.

Search is not intuitive, access control is challenging, lots of effort is needed to train and learn the features of the software, as well as management and knowledge sharing.

CADD Operations Manager

It does not work, the way it needs to, with Civil 3D.  2)  Setting up a 'Dynamic Workspace' (Bentley One Workspace) is too difficult for most users.  

BIM manager

We missed detailed tutorials and explanations of new Projectwise features, slow bug fixing especially for new web services.

Solution Consultant

CAD Integration management if more than one version is integrated (E.g. AutoCAD 2019 & AutoCAD2020)3.

CAD Manager

Often difficult to implement client standards/workspaces

BIM Manager

The interface for the use is quite classic but people gets used to it.

Designer

It does require training for the initial learning curve so we do always account for that in our project schedules.

You can also adjust permission settings as needed.

Senior Engineer

I wish that there were a dark mode and that the user interface would be modernized like other programs.  

Engineer piping

Easy to share any document through link and link is clickable to those who have permission.

You need someone to guide for how to use.

Ease of Use

User Interface

Security and Access Control

Integrations

Training and Learning Curve

Small Business

Large Enterprises

Mid-size Business

Bentley Systems

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Any.do

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Trello

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Microsoft Planner is a task planning and collaboration solution for teams which integrates with other Microsoft products including Outlook, OneDrive and OneNote

Activity Tracking

Agile Methodologies

Assignment Management

Charting

Commenting/Notes

Configurable Workflow

Customizable Fields

Data Import/Export

Deadline Management

Document Storage

Drag & Drop

Email Management

File Management

Planning Tools

Progress Reports

Project Planning

Project Tracking

Project Workflow

Real-Time Notifications

Real-Time Updates

Resource Management

Status Tracking

Tagging

Task Planning

Visual Workflow Management

Reviews for Microsoft Planner come from a wide variety of industries, including Information Technology and Services (13% of reviewers), Higher Education (4%), and Non-Profit Organization Management (4%). The most frequent use case for Microsoft Planner cited by reviewers is task management (88% of reviewers).

Users and use cases

The Microsoft Planner integrations most frequently cited by reviewers are: Microsoft 365 (a document management product rated 4.6 out of 5 for its integration with Microsoft Planner), Microsoft Outlook (an email management product, 4.8), and Microsoft Teams (a meeting product, 4.9).

Microsoft Planner is a task management tool with key features that include task management, task scheduling, alerts and notifications, project planning, task progress tracking, collaboration tools, and more.

Microsoft Planner

Asana

ClickUp

Notion

Todoist

Zoho Sprints

Bitrix24

Smartsheet

Adobe Workfront

 Planner Plan 1

 Planner and Project Plan 3

 Planner and Project Plan 5

IT Team Lead

This ultimately leaves me constantly searching for buttons and settings that are dancing around a forever changing interface; what might look like progress on paper often leaves me feeling like I'm required to relearn the platform time and time again, usually becoming more confident and familiar just as a new release changes everything again.

Planner does a fine job of covering the core functions you'd expect from a task management solution, and delivers in a way that is consistent with the rest of Microsoft 365 tools and so feels somewhat familiar and intuitive.

What I like most about Microsoft Planner is that it gives me a simple way to keep projects organized across multiple teams without making it too complicated for everyone else.

The interface is clean, modern and responsive; a constant flow of new features demonstrates that Microsoft is clearly invested in developing Planner into a more powerful and capable planning solution.

Managing Director

As a busy event planner, for me the best features are its ability to provide a snapshot of my daily and weekly tasks!

Project and IT Manager

Free version has enough task views options for you to keep a track of your tasks timeline (grid, board, calendar and charts), as well as filters.

Retail sales manager

I use Microsoft Planner to assign, discuss any challenges and to finally make sure tasks are acomplished within set timelines

Director of IS Project Management

However, for the more advanced project managers out there, there is planner premium that allows for more robust project, managing tools and offers the assistance of AI With all of the premium license plans.

People Business Partner

The platform allows me to set goals, monitor progress, and add contributors.

I use it heavily to manage projects across marketing, merchandising, operations, and leadership follow-up.

HR and IT

Connectivity to "to do" lists in outlook was more seamless so you didnt feel you needed to exit planner in order to go to your flagged task emails.

Product Designer

Overall, Microsoft Planner is a straightforward design task management tool and is suitable for simple project planning and team coordination, so for organizing and prioritizing design work, it is a great toolbox to have in its place to make sure everything is put together in time.

Operations Lead

MS Planner helps me keep on track by providing a daily task list linked between MS Teams and Ms Outlook.

Business Development Rep

Leveraging the Microsoft App and tools also make it easier in terms of integration where you can easily move data within the same Microsoft product offering without having to find another way to ingest the data from other sources or to other sources.

Fulfillment Manager

We share it between multiple departments, including our warehouse team, and we can see how far along they are in their processes.

You can easily customize the buckets for your planner and track your tasks the way you want them and the same applies for projects.

I am constantly working on multiple programs at once, so I live and die by a helpful planner that keeps me on task!

Client Service Specialist II

You can add several things, add attachments, notes and duration for each task and you can also assign tasks to others.

Overrall it is a great product to use, could use some gantt chart features for dragging and dropping tasks.

It helps me reach daily goals, as well as long term projects.

It is an amazing software to get your work and your teammorganized and working on the same page.

Corporate Training Manager

As with any other Microsoft product, Planner provides a well-designed solution for managing tasks and projects, especially if you are used to using Excel or paper lists.

Sales and Accounts

The only downside to Planner is that the completed tasks stay recorded in the completed dropdown, so with heavy use over some time, it can get clogged up and stop accepting new input.

I have in the past used this to setup a production task creation and tracking workflow for 30+ people, and it worked seamlessly.

Senior Director, Fundraising Technology

Has helped with project progress and being able to analyze work tasks/request for our team.

Use Planner to create an effective support ticketing request system for my tech team.

We all love the visual aspect of the data, ongoing projects, reporting, task management and the list goes on and on.

There is not an easy “upgrade this plan” path, so it feels like you have to rebuild too much.

Allied Health Professional

I would like the option of having a view where I can see all my tasks from all plans, rather than only being able to view each plan separately

AI and Automation Engineer

I like the visual, intuitive task management interface of Microsoft Project.

I can even track team outputs from task assignments.

Manager

I also like that I have the availability to assign tasks to individuals or teams if I like.

What I love the most about Microsoft Planner is how visually appealing it is to track any ongoing projects and basically manage our teamwork effectively.

I love the fact that you can enjoy planner basic to get started and get familiar with using the tool. Because there is a learning curve that requires you to use it and practice using it.

Research Scientist

Great replacement for Smartsheet, manages your team well, and with full integration with Microsoft suite of tools.

administration

no free version making it lack on features. if your gonna pay to play, it should offer any feature on the market no time tracker available.

Mental health specialist

With Microsoft planner sharing files is quick and easy, assing tasks takes no time at all leaving you with time to plan other activities.

I love that it connects with Microsoft 365 products.

Assistant Property Manager

It's very clean and organized and you are able to schedule Todo's for certain times, so you don't get overwhelmed by a big list.

Microsoft planner makes organizing your new plan a breeze, along with sharing files and organizing tasks at hand.

ProjectWise vs Microsoft Planner Comparison (2026)

ProjectWise

Microsoft Planner

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives