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Microsoft Planner Logo

Microsoft Planner

Work management and organization for teams

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Microsoft Planner Pricing, Features, Reviews and Alternatives

Microsoft Planner product overview

Price starts from

5

/user

What is Microsoft Planner?

Microsoft Planner offers a collaboration, project management, and task planning solution for teams. Users can create plans, add tasks to each plan, assign team members to tasks, and track individual and team progress for every plan. The drag-and-drop interface allows users to smoothly categorize tasks, update statuses, and assign tasks.

Key benefits of using Microsoft Planner

  • Drag-and-drop interface allows users to assign tasks to team members, categorize tasks into buckets, update task statuses, and more.

  • Automated emails are sent to a user when they create a plan, are added to a plan, are assigned a task, any of their assigned tasks are marked ‘Completed’, or another user comments on one of their tasks.

  • All plans have their own charts view, which shows the statuses of all tasks (completed, in progress, not started, and late), as well as a breakdown by each team member.

  • Multiple user-defined color-coded labels can be added to each task, allowing users to flag common requirements, features, dependencies, locations, or time constraints shared by tasks.

  • Comments can be made on tasks to start a discussion between team members, with comment symbols added to tasks to notify users.
  • Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    Email/Help Desk
    FAQs/Forum

    Microsoft Planner pricing information

    Value for money

    3.8

    /5

    85

    Starting from

    5

    /user

    Pricing options

    Free plan
    Subscription
    Free trial
    Pricing range

    Value for money contenders

    Microsoft Planner features

    Functionality

    3.5

    /5

    85

    Total features

    34

    5 categories

    Most valued features by users

    Collaboration Tools
    Access Controls/Permissions
    Alerts/Notifications
    Document Storage
    Activity Dashboard
    Drag & Drop
    Commenting/Notes
    Data Import/Export

    Functionality contenders

    Microsoft Planner users reviews

    Overall Rating

    3.9

    /5

    85

    Positive reviews

    Rating breakdown
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend7.81/10
    Rating distribution

    5

    4

    3

    2

    1

    31

    29

    18

    1

    6

    Pros
    The planner is principally great because it's native to Microsoft. Especially in MS Teams, it's super to manage single tasks.
    AvatarImg

    Mauricio M.

    I like that the system is accessible on any device. The design is straightforward to use and is moderately feature rich.

    MG

    Mark G.

    A good tool with a friendly and intuitive interface.
    AvatarImg

    Guilherme C.

    Cons
    It does have limits in the enterprise tier we have. The most annoying is that we can't tag team members in the comments of tasks and we can't create sub-tasks within it.
    AvatarImg

    Mauricio M.

    I have many small business clients, ran by over-stressed small business owners who only use their phones, and only have time to take in limited amounts of information. This app is useless on mobile.

    AR

    Anonymous Reviewer

    Regarding this app, there are few things I dislike.

    AR

    Anonymous Reviewer

    Overall rating contenders

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend7/10

    Share this review:

    A practical management tool

    Reviewed 8 days ago

    It is a practical tool for teams that base their work on Microsoft tools. It is an easy-to-use tool and practical. Without wasting time, a team member can start using it.

    Pros

    This tool helps you breakdown the tasks easily and organize them in a practical way. Additionally, team members can comment and interact within each tasks. This way all the necessery information for one task is kept organized in one place.

    Cons

    The tasks can not be automatically re-arranged according to the labels. Additionally, It is not friendly to the integration of different programs and tools apart from the products of Microsoft.

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8/10

    Share this review:

    Very suitable for detailed planning/ kanban development boards

    Reviewed 2 months ago

    MS Planner is a daily used kanban planner for us to track progress and keeps our employees informed.

    Pros

    MS Planner is fully integrated into the Office365 suite. Next to this, adding items is very fast and easy to do because of the low amount of required fields.

    Cons

    MS Planner sometimes has a disturbance so that changes are not immediately visible. The page needs to be reloaded to add changes or see changes.

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend5/10

    Share this review:

    Fills a hole (just)

    Reviewed 2 years ago

    Basic - to the point of not using it after a few initial attempts. The limitations made its use pointless. I recommend Trello over Planner to colleagues.

    Pros

    MS Planner is a bare bones planner tool. It does the basics of creating tasks and allocating them with, or without schedules. It triggers reminder emails and has basic dashboard views for users to see where their efforts need to be directed.

    Cons

    When using this product with an O365 licence it requires the plan to be associated with a Team (group). I don't understand why it simply can't be associated to my account. Linking it to a group enables the group members to see and edit what is in the plan. There's no security that will allow me to enable plan access to specific team members - so it can't serve a subgroup of the Team. You also cannot have a plan for Private Teams Channels - who are, again, a subgroup of the Team. So you can't build the plan privately or share it privately. This is a major shortcoming.

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend7/10

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    The right tool for the team that uses Microsoft 365 products

    Reviewed 2 months ago

    It is an easy-to-use tool, but with few features that will allow you to work collaboratively.

    Pros

    Its highly controlled integration with the other Microsoft 365 product modules. It is very easy to learn, with the gantt view which is customizable and filterable. The management of notifications is intelligent, they are sent grouped, not one by one. Integration with email and other tools through Power Automate.

    Cons

    Few features on content management: No text formatting, impossible to identify collaborators in the comment, no drag and drop for files, no preview for images.

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8/10

    Share this review:

    Good Project Management Tool

    Reviewed a month ago
    Pros

    It has a very intuitive interface to create Gantt diagrams and define a collaborative environment to assign tasks to the team and track work load in real time. Completely integrated with MS Teams. I specially like the possibility to highlight the priority tasks.

    Cons

    Notifications could be improved with the possibility to mention team members on the comment or messages when tasks are assigned. It does not have outstanding features you cannot get in other project management tools, many of them for free.

    Microsoft Planner FAQs and common questions

    Q. What type of pricing plans does Microsoft Planner offer?

    Microsoft Planner has the following pricing plans:
    Starting from: $5.00


    Q. Who are the typical users of Microsoft Planner?

    Microsoft Planner has the following typical customers:
    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


    Q. What languages does Microsoft Planner support?

    Microsoft Planner supports the following languages:
    Arabic, Chinese (Simplified), Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Norwegian (Bokmal), Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian


    Q. Does Microsoft Planner support mobile devices?

    Microsoft Planner supports the following devices:
    Android, iPad, iPhone


    Q. Does Microsoft Planner offer an API?

    No, Microsoft Planner does not have an API available.


    Q. What other apps does Microsoft Planner integrate with?

    Microsoft Planner integrates with the following applications:
    Microsoft Outlook, Microsoft OneNote, Microsoft PowerPoint, Microsoft 365, Microsoft Word, Microsoft Excel


    Q. What level of support does Microsoft Planner offer?

    Microsoft Planner offers the following support options:
    Email/Help Desk, FAQs/Forum

    Related categories