Microsoft Planner Pricing, Features, Reviews & Comparison of Alternatives

Microsoft Planner Reviews

Microsoft Planner

Work management and organization for teams

3.5/5 (2 reviews)
2,101,568     1,382,687

Microsoft Planner offers a collaboration, project management, and task planning solution for teams. Users can create plans, add tasks to each plan, assign team members to tasks, and track individual and team progress for every plan. The drag-and-drop interface allows users to smoothly categorize tasks, update statuses, and assign tasks.

Tasks can be organized into buckets, and flagged with multiple color-coded labels to identify shared features between tasks, such as requirements, dependencies, time constraints, or locations. Users can attach files to tasks through integration with OneDrive, and work collaboratively on Office files (Word, PowerPoint, Excel, and OneNote) with co-authoring. Comments can also be added to tasks, with a comment symbol appearing on tasks to alert team members to new comments.

Each created plan has its own board, on which tasks appear as individual cards, with user-selected preview images. Task buckets, labels, dates, progress symbols, attachments, assigned team members, and comments are all shown on the board. Users are automatically emailed when they create plans, are added to plans or assigned tasks, if one of their tasks is marked ‘Completed’, or if another user comments on one of their assigned tasks.

All plans also have a charts view, which gives users an overview of the progress across the plans as a whole, as well as breaking down individual team members’ task progress. The four task statuses - Completed, In Progress, Late, and Not Started - are color-coded across the charts, and users can select chart sections to see the number of tasks represented. Tasks can be reassigned from this view, for example if a team member is overloaded or has a number of late tasks.

Microsoft Planner Reviews (2)

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Reviewed 3rd of January by Bruce Kraft Jr



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Reviewed 14th of October, 2016 by Tom Ward

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Microsoft Planner Screenshots (9)

Microsoft Planner screenshot: Each task in Microsoft Planner has its own board, with individual tasks presented as cardsMicrosoft Planner screenshot: Microsoft Planner allows users to attach files to tasks for collaborationMicrosoft Planner screenshot: Users can view charts of plan progress in Microsoft Planner, with color-coded task statusesMicrosoft Planner screenshot: Individual team members' task progress can also be viewed in Microsoft PlannerMicrosoft Planner screenshot: The progress across multiple plans can be compared in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in bucketsMicrosoft Planner screenshot: Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and moreMicrosoft Planner screenshot: Tasks can be given preview images in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner allows users to comment on tasks and have discussions with their teammates


Intended Users
Freelancers, Large Enterprises, Mid Size Business, Non Profits, Public Administrations, Small Business
Devices Supported
Mac, Windows, Web-based, iPhone, Windows Phone, iPad
Supported Countries
Asia, Australia, Brazil, Canada, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom, United States
Supported Languages
Arabic, Chinese (Simplified), Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian
Support Options
FAQs, Online Support

Competitors Pricing

TaskRay Project Management

Starting from: $19.00/month
Pricing model: Subscription
Free Trial: Available (No Credit Card required)


Starting from: $49.00/month
Pricing model: Freemium, Subscription
Free Trial: Available (No Credit Card required)


Starting from: $14.00/month
Pricing model: Subscription
Free Trial: Available (No Credit Card required)

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Key Features of Microsoft Planner

  • Task statuses
  • Task labels
  • Progress charts
  • Drag-and-drop interface
  • Email notifications
  • Real-time co-authoring
  • Checklists
  • Event scheduling
  • Planner hub
  • Individual plan boards
  • Task sorting buckets
  • Task categorization
  • Team assignments
  • File attachments
  • Task comments
  • Conversations
  • Task due dates
  • Preview images


Drag-and-drop interface allows users to assign tasks to team members, categorize tasks into buckets, update task statuses, and more.

Automated emails are sent to a user when they create a plan, are added to a plan, are assigned a task, any of their assigned tasks are marked ‘Completed’, or another user comments on one of their tasks.

All plans have their own charts view, which shows the statuses of all tasks (completed, in progress, not started, and late), as well as a breakdown by each team member.

Multiple user-defined color-coded labels can be added to each task, allowing users to flag common requirements, features, dependencies, locations, or time constraints shared by tasks.

Comments can be made on tasks to start a discussion between team members, with comment symbols added to tasks to notify users.

Alternatives to Microsoft Planner


Bruce Kraft Jr

Verified Reviewer


Time used: Less than 6 months

Source: GetApp
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Tom Ward

Verified Reviewer


Rating breakdown

Value for money
Ease of use
Customer support

Time used: 6-12 months

Likelihood to recommend

Source: GetApp
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