Microsoft Planner Pricing, Features, Reviews & Alternatives

Microsoft Planner

Work management and organization for teams

3.83/5 (75 reviews)

Microsoft Planner overview

What is Microsoft Planner?

Microsoft Planner offers a collaboration, project management, and task planning solution for teams. Users can create plans, add tasks to each plan, assign team members to tasks, and track individual and team progress for every plan. The drag-and-drop interface allows users to smoothly categorize tasks, update statuses, and assign tasks.

Tasks can be organized into buckets, and flagged with multiple color-coded labels to identify shared features between tasks, such as requirements, dependencies, time constraints, or locations. Users can attach files to tasks through integration with OneDrive, and work collaboratively on Office files (Word, PowerPoint, Excel, and OneNote) with co-authoring. Comments can also be added to tasks, with a comment symbol appearing on tasks to alert team members to new comments.

Each created plan has its own board, on which tasks appear as individual cards, with user-selected preview images. Task buckets, labels, dates, progress symbols, attachments, assigned team members, and comments are all shown on the board. Users are automatically emailed when they create plans, are added to plans or assigned tasks, if one of their tasks is marked ‘Completed’, or if another user comments on one of their assigned tasks.

All plans also have a charts view, which gives users an overview of the progress across the plans as a whole, as well as breaking down individual team members’ task progress. The four task statuses - Completed, In Progress, Late, and Not Started - are color-coded across the charts, and users can select chart sections to see the number of tasks represented. Tasks can be reassigned from this view, for example if a team member is overloaded or has a number of late tasks.
www.microsoft.com

Pricing

Starting from
$5
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 5 other markets, India, Japan, Germany, Brazil, Mexico

Supported languages

English, Ukrainian, Czech, German, Swedish and 16 other languages, Norwegian (Bokmal), Turkish, Polish, Japanese, Chinese (Simplified), Spanish, Dutch, Portuguese, Russian, Finnish, Danish, French, Arabic, Hungarian, Indonesian, Italian
Microsoft Planner screenshot: Each task in Microsoft Planner has its own board, with individual tasks presented as cardsMicrosoft Planner OverviewMicrosoft Planner screenshot: Microsoft Planner allows users to attach files to tasks for collaborationMicrosoft Planner screenshot: Users can view charts of plan progress in Microsoft Planner, with color-coded task statusesMicrosoft Planner screenshot: Individual team members' task progress can also be viewed in Microsoft PlannerMicrosoft Planner screenshot: The progress across multiple plans can be compared in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in bucketsMicrosoft Planner screenshot: Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and moreMicrosoft Planner screenshot: Tasks can be given preview images in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner allows users to comment on tasks and have discussions with their teammates

Microsoft Planner user reviews

Value for money
Features
Ease of use
Customer support
  3.4
  3.0
  3.6
  4.0
Freddie I.

Transformed how I manage my team

Used daily for 1-2 years
Reviewed 2018-11-13
Review Source: GetApp

Pros
For some time before finding Planner I had wished for a tool that allowed me to remotely monitor how my team members were progressing against their to do lists without having to nag and ask them directly. Not only does Planner allow you to do this but it can create goals and objectives for people and allow managers to monitor their productivity. Asides from this you can also create project mapping tools and upload all the relevant files for a project, assigning smaller tasks to different team members.

Cons
It took some time to convince my team of its benefits. It's probably more useful for managers than team members. It can also make an additional layer of activity for team members to regularly check which some may find overbearing and not helpful.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

Minimize review

Anonymous

Another solid Microsoft tool

Used weekly for 6-12 months
Reviewed 2020-10-15
Review Source: GetApp

Overall, this is another solid Microsoft tool and helps teams stay more organized.

Pros
Microsoft Planner is a good tool for planning among teams, keeping track of ongoing projects that are multilayered. It's easy to use and is integrated with other Microsoft apps.

Cons
One big feature I think is lacking for Microsoft Planner is the notifications. I had a hard time tagging coworkers and getting email notifications.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 6/10

Minimize review

Guilherme C.

Plan tasks

Used weekly for 1-2 years
Reviewed 2021-04-16
Review Source: GetApp

A good tool with a friendly and intuitive interface.

Pros
A very easy way to plan and monitor a job, I have used it a lot for small tasks, combined with MS Teams multiplies the power of the tool.

Cons
There is a lack of way of dividing activities into steps and setting deadlines.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Anonymous

Fills a hole (just)

Used monthly for 6-12 months
Reviewed 2020-07-15
Review Source: GetApp

Basic - to the point of not using it after a few initial attempts. The limitations made its use pointless. I recommend Trello over Planner to colleagues.

Pros
MS Planner is a bare bones planner tool. It does the basics of creating tasks and allocating them with, or without schedules. It triggers reminder emails and has basic dashboard views for users to see where their efforts need to be directed.

Cons
When using this product with an O365 licence it requires the plan to be associated with a Team (group). I don't understand why it simply can't be associated to my account. Linking it to a group enables the group members to see and edit what is in the plan. There's no security that will allow me to enable plan access to specific team members - so it can't serve a subgroup of the Team. You also cannot have a plan for Private Teams Channels - who are, again, a subgroup of the Team. So you can't build the plan privately or share it privately. This is a major shortcoming.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 5/10

Minimize review

Mark G.

Useful, but needs more features

Used monthly for 2+ years
Reviewed 2020-05-05
Review Source: GetApp

Pros
I like that the system is accessible on any device. The design is straightforward to use and is moderately feature rich.

Cons
There are some core missing features. You can't see all tasks by person assigned, and you can't see all tasks assigned to a team across multiple plans. The team aspect of Planner is minimal and needs to grow. Management features need to be added.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

Minimize review

Microsoft Planner pricing

Starting from
$5
View Pricing Plans

Microsoft Planner is included in the Office 365 package with the following pricing options for businesses:

Office 365 Business: $8.30/user/month

Office 365 Business Premium: $12.50/user/month

Office 365 Business Essentials: $5.00/user/month

Microsoft Planner features

Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
Collaboration Tools
Data Import/Export
Document Storage
Drag & Drop
Project Management
Task Management

API (380 other apps)
Communication Management (287 other apps)
Content Management (321 other apps)
Customizable Branding (264 other apps)
Document Management (464 other apps)
File Sharing (367 other apps)
Mobile Access (290 other apps)
Search/Filter (475 other apps)
Third Party Integrations (352 other apps)
Version Control (287 other apps)
Workflow Management (267 other apps)

Videos and tutorials

Additional information for Microsoft Planner

Key features of Microsoft Planner

  • Assignment management
  • Assignment tracking
  • Categorizing
  • Charting
  • Checklists
  • Collaboration tools
  • Collaborative workspace
  • Commenting
  • Conversations
  • Data synchronization
  • Deadline tracking
  • Drag-and-drop interface
  • Email notifications
  • Event scheduling
  • File attachments
  • File management
  • Individual plan boards
  • Performance reports
  • Planner hub
  • Preview images
  • Productivity reporting
  • Progress charts
  • Progress monitoring
  • Project planning
  • Real-time co-authoring
  • Tagging
  • Task categorization
  • Task comments
  • Task due dates
  • Task labels
  • Task management
  • Task planning
  • Task scheduling
  • Task sorting buckets
  • Task statuses
  • Task tracking
  • Team assignments
  • Time planning
View All Features

Benefits

Drag-and-drop interface allows users to assign tasks to team members, categorize tasks into buckets, update task statuses, and more.

Automated emails are sent to a user when they create a plan, are added to a plan, are assigned a task, any of their assigned tasks are marked ‘Completed’, or another user comments on one of their tasks.

All plans have their own charts view, which shows the statuses of all tasks (completed, in progress, not started, and late), as well as a breakdown by each team member.

Multiple user-defined color-coded labels can be added to each task, allowing users to flag common requirements, features, dependencies, locations, or time constraints shared by tasks.

Comments can be made on tasks to start a discussion between team members, with comment symbols added to tasks to notify users.