Microsoft Planner Pricing, Features, Reviews & Comparison of Alternatives

Microsoft Planner

Work management and organization for teams

4.52/5 (4,714 reviews)

Microsoft Planner overview

Microsoft Planner offers a collaboration, project management, and task planning solution for teams. Users can create plans, add tasks to each plan, assign team members to tasks, and track individual and team progress for every plan. The drag-and-drop interface allows users to smoothly categorize tasks, update statuses, and assign tasks.

Tasks can be organized into buckets, and flagged with multiple color-coded labels to identify shared features between tasks, such as requirements, dependencies, time constraints, or locations. Users can attach files to tasks through integration with OneDrive, and work collaboratively on Office files (Word, PowerPoint, Excel, and OneNote) with co-authoring. Comments can also be added to tasks, with a comment symbol appearing on tasks to alert team members to new comments.

Each created plan has its own board, on which tasks appear as individual cards, with user-selected preview images. Task buckets, labels, dates, progress symbols, attachments, assigned team members, and comments are all shown on the board. Users are automatically emailed when they create plans, are added to plans or assigned tasks, if one of their tasks is marked ‘Completed’, or if another user comments on one of their assigned tasks.

All plans also have a charts view, which gives users an overview of the progress across the plans as a whole, as well as breaking down individual team members’ task progress. The four task statuses - Completed, In Progress, Late, and Not Started - are color-coded across the charts, and users can select chart sections to see the number of tasks represented. Tasks can be reassigned from this view, for example if a team member is overloaded or has a number of late tasks.


Starting from
Pricing options
Free trial
Value for money
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Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

Arabic, Chinese (Simplified), Czech, Danish, Dutch and 16 other languages, English, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian
Microsoft Planner screenshot: Each task in Microsoft Planner has its own board, with individual tasks presented as cardsMicrosoft Planner OverviewMicrosoft Planner screenshot: Microsoft Planner allows users to attach files to tasks for collaborationMicrosoft Planner screenshot: Users can view charts of plan progress in Microsoft Planner, with color-coded task statusesMicrosoft Planner screenshot: Individual team members' task progress can also be viewed in Microsoft PlannerMicrosoft Planner screenshot: The progress across multiple plans can be compared in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in bucketsMicrosoft Planner screenshot: Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and moreMicrosoft Planner screenshot: Tasks can be given preview images in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner allows users to comment on tasks and have discussions with their teammates

Microsoft Planner reviews

Value for money
Ease of use
Customer support
deba omoluru

The one stop software for serious business and office productivity

Used daily for 2+ years
Reviewed 2018-12-07
Review Source: Capterra

I have used office 365 for both personal use and for deployment for clients and I can boldly say that there is nothing quite like office 365 and clients always almost never have negatives except kudos for this suite. Many of them categorically ask for office 365 and won’t settle for another. It is a complete catalyst for productivity ouside the pricing.Microsoft is excellent in its support for office 365 and whenever I have needs to call on them, they have always responded and even for clients I cannot go to, the support from Microsoft sometimes mean that my input is not even needed to overcome their complaints. There is a staggering volume of effective updates for office 365. I recall having an issue with outlook on a client’s platform that resulted in a system crash whenever he tries to access it. He called me and complained and I was supposed to go fix it by the weekend. Incidentally, an update was released that same day and by the time he installed the new update, that issue was magically solved and thus saved me the stress of embarking on that trip. I will never forget that because it was an already hectic period for me. There is 1TB of secure OneDrive storage which comes with a business version of 365 which some of my clients appreciates because it saves the cost of getting additional cloud storage from other vendors. Accessibility is very key in my line of duty and the ability to access word, excel, power point, Skype and use outlook as found in office 365 domiciled on my pc and in the cloud anywhere I am, gives me the confidence to take on many tasks. The collaboration tools like SharePoint and Microsoft Teams is useful for teamwork and integration of processes amongst departments of large organizations. Another amazing thing about office 356 is that the developers are consistently improving on the application.

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Tom Cheeks

Let Me SWAY You Toward Office 365

Used daily for 2+ years
Reviewed 2018-12-05
Review Source: Capterra

Collaboration with One Note. Getting colleagues to express themselves through Sway. OneDrive is a lifesaver. The Business App world can be confusing. I get it. There is a great deal of speciality in the BA world and it's hard to know what products to even trial nevertheless purchase or commit to long-term. I don't know why everybody doesn't start with Office 365. It's so all-encompassing and helpful you'll even want to use it during a Leap Year when there are 366 days in a year! Word, Excel and PowerPoint are the sine qua non of office document production. We've all used them and we all like them. Now you don't have to be a rich big-shot to own Office so the products are fully accessible and cheap. If you haven't worked with Microsoft Sway yet, you're missing the boat in conveying your concepts and ideas to a larger market. Sway is like PowerPoint on steroids. Sway was created to convey concepts quickly, easily and clearly. The biggest difference is that Sway was designed to express concepts digitally, onscreen, rather than to an audience. Sway has all the templates and creative assistance you can ever need. Give it a try. Trust me. It's a great example of where Microsoft is headed in my opinion. I use OneNote as a brainstorming and organizational drain for all of my business ideas and projects. Its ease of use is legendary. Your contacts, email, storage and now video conferencing and calling with Skype is really all you need. Do us all a favor. Start with Office 365. It's your one stop shop for productivity. You'll look smarter than you really are.

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Office 365 Review

Used daily for 2+ years
Reviewed 2018-11-13
Review Source: Capterra

Overall, cloud technology is appreciated from a convenience perspective. Also, constant updates provide smooth operating experience. This comes at a cost though. I've also found the web based apps to be less streamlined than the desktop apps. Overall, the shift to a subscription based model was not a necessary shift by Microsoft for the consumer. More of a move that benefits Microsoft. That said, product is still robust and well produced and supported. Accessibility is the biggest asset of Office 365 for the user. The ability to use a computer as a platform to reach the cloud allows for interchangeability and access from anywhere. Having less desktop applications has allowed me to cycle through our corporate computers seamlessly as no data is actually stored in my hard drive (3 computers 3 years.) The mail app also runs smoother in the web browser when you are sharing calendars. This function used to consistently crash our computers when sharing a calendar on the Outlook Desktop Application.

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Ricardo Andrés Parra Rubi


Used daily for 2+ years
Reviewed 2018-10-24
Review Source: Capterra

In the case of Office 365 Profitability, which allows to optimize the efficiency and productivity of the organization due to the control and ease of management allowing any person with access to share information from any place or device, thanks to the cloud "we work from anywhere" and "Team work" regardless of time zones With nearly 25 years in the Windows universe, despite the fact that there are free Office software alternatives, Microsoft Office continues to be the most widely used on a global scale among users and customers, whether at the corporate or personal level, none of these tools has arrived. to pose a threat to the reign of Microsoft Office, The Redmond company now offering services for the Microsoft cloud based on a subscription model, with desktop applications for Windows that include Word, Power Point, Excel, Outlook and Access, and One of its innovations is that they allow the collaborative edition of documents and teamwork, this is a great step from the suite to a set of applications where tablets and smartphones with iOS and Android operating systems can access these documents through web applications that Microsoft has released so that users can temporarily use a document of the classic tools of Off ice: Word, Excel and Power Point, boosting productivity in an increasingly connected and prepared environment for modern work and collaboration online and in a team within a company or personal level.

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Daniel Barth

Pretty good software with some unfortunate weak spots

Used daily for 6-12 months
Reviewed 2018-09-18
Review Source: Capterra

We use it as an all-around communication software, and overall it works quite well (despite the minor hiccups described above). Thanks to wikis and planners we can even include some other elements of our collaboration structure in Teams, enabling us to get by with only two software systems: Teams for communications and Scoro for task and project management as well as CRM and billing.The basic functionality is quite good. It essentially does what it's supposed to do: It allows you to chat with team members. The direct chat option is pretty straightforward. The option of creating different teams (hence the name) to structure the group chats is quite conventient, because it adds another layer, making it three: Teams, channels, threads (within channels). Notifications are pretty reliable, mentions and activities in channels you follow are logged into an activity feed, which is quite useful. The part where Teams really shines though is the option to add other functions to a channel. The Wiki can be nice, although using it is sometimes a bit counter-intuitive. What's really helpful is the Planner, because it allows you to include kanban-like views of tasks (or other things). We actually use it less for tasks and more for ideas and backlogs of things for the entire team to review.

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Microsoft Planner pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Microsoft Planner is included in the Office 365 package with the following pricing options for businesses:

Office 365 Business: $8.30/user/month

Office 365 Business Premium: $12.50/user/month

Office 365 Business Essentials: $5.00/user/month

Microsoft Planner features

Automatic Notifications
Collaboration Tools
Collaborative Workspace
Drag & Drop Interface
File Management

API (189 other apps)
Access Control (131 other apps)
Activity Dashboard (89 other apps)
Activity Tracking (81 other apps)
Chat (109 other apps)
Communication Management (84 other apps)
Customizable Branding (92 other apps)
Document Storage (127 other apps)
Instant Messaging (82 other apps)
Permission Management (122 other apps)
Projections (114 other apps)
SSL Security (103 other apps)
Search Functionality (163 other apps)
Third Party Integration (116 other apps)

Additional information for Microsoft Planner

Key features of Microsoft Planner

  • Task planning
  • Task statuses
  • Task tracking
  • Task labels
  • Progress charts
  • Drag-and-drop interface
  • Email notifications
  • Real-time co-authoring
  • Checklists
  • Event scheduling
  • Planner hub
  • Project planning
  • Individual plan boards
  • Task sorting buckets
  • Task categorization
  • Team assignments
  • File attachments
  • Task comments
  • Conversations
  • Task due dates
  • Preview images
  • Assignment management
  • Task management
  • Data synchronization
  • Charting
  • Commenting
  • Collaboration tools
  • Collaborative workspace
  • Task scheduling
  • Time planning
  • Progress monitoring
  • Assignment tracking
  • Categorizing
  • File management
  • Performance reports
  • Productivity reporting
  • Tagging
  • Deadline tracking
View All Features


Drag-and-drop interface allows users to assign tasks to team members, categorize tasks into buckets, update task statuses, and more.

Automated emails are sent to a user when they create a plan, are added to a plan, are assigned a task, any of their assigned tasks are marked ‘Completed’, or another user comments on one of their tasks.

All plans have their own charts view, which shows the statuses of all tasks (completed, in progress, not started, and late), as well as a breakdown by each team member.

Multiple user-defined color-coded labels can be added to each task, allowing users to flag common requirements, features, dependencies, locations, or time constraints shared by tasks.

Comments can be made on tasks to start a discussion between team members, with comment symbols added to tasks to notify users.