Microsoft Planner Pricing, Features, Reviews & Comparison of Alternatives

Microsoft Planner

Work management and organization for teams

4.5/5 (3,302 reviews)

Microsoft Planner overview

Microsoft Planner offers a collaboration, project management, and task planning solution for teams. Users can create plans, add tasks to each plan, assign team members to tasks, and track individual and team progress for every plan. The drag-and-drop interface allows users to smoothly categorize tasks, update statuses, and assign tasks.

Tasks can be organized into buckets, and flagged with multiple color-coded labels to identify shared features between tasks, such as requirements, dependencies, time constraints, or locations. Users can attach files to tasks through integration with OneDrive, and work collaboratively on Office files (Word, PowerPoint, Excel, and OneNote) with co-authoring. Comments can also be added to tasks, with a comment symbol appearing on tasks to alert team members to new comments.

Each created plan has its own board, on which tasks appear as individual cards, with user-selected preview images. Task buckets, labels, dates, progress symbols, attachments, assigned team members, and comments are all shown on the board. Users are automatically emailed when they create plans, are added to plans or assigned tasks, if one of their tasks is marked ‘Completed’, or if another user comments on one of their assigned tasks.

All plans also have a charts view, which gives users an overview of the progress across the plans as a whole, as well as breaking down individual team members’ task progress. The four task statuses - Completed, In Progress, Late, and Not Started - are color-coded across the charts, and users can select chart sections to see the number of tasks represented. Tasks can be reassigned from this view, for example if a team member is overloaded or has a number of late tasks.


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Pricing options
Free trial
Value for money
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Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

Arabic, Chinese (Simplified), Czech, Danish, Dutch and 16 other languages, English, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian
Microsoft Planner screenshot: Each task in Microsoft Planner has its own board, with individual tasks presented as cardsMicrosoft Planner OverviewMicrosoft Planner screenshot: Microsoft Planner allows users to attach files to tasks for collaborationMicrosoft Planner screenshot: Users can view charts of plan progress in Microsoft Planner, with color-coded task statusesMicrosoft Planner screenshot: Individual team members' task progress can also be viewed in Microsoft PlannerMicrosoft Planner screenshot: The progress across multiple plans can be compared in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in bucketsMicrosoft Planner screenshot: Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and moreMicrosoft Planner screenshot: Tasks can be given preview images in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner allows users to comment on tasks and have discussions with their teammates

Microsoft Planner reviews

Value for money
Ease of use
Customer support
Ricardo Andrés Parra Rubi


Used daily for 2+ years
Reviewed 2018-10-24
Review Source: Capterra

In the case of Office 365 Profitability, which allows to optimize the efficiency and productivity of the organization due to the control and ease of management allowing any person with access to share information from any place or device, thanks to the cloud "we work from anywhere" and "Team work" regardless of time zones With nearly 25 years in the Windows universe, despite the fact that there are free Office software alternatives, Microsoft Office continues to be the most widely used on a global scale among users and customers, whether at the corporate or personal level, none of these tools has arrived. to pose a threat to the reign of Microsoft Office, The Redmond company now offering services for the Microsoft cloud based on a subscription model, with desktop applications for Windows that include Word, Power Point, Excel, Outlook and Access, and One of its innovations is that they allow the collaborative edition of documents and teamwork, this is a great step from the suite to a set of applications where tablets and smartphones with iOS and Android operating systems can access these documents through web applications that Microsoft has released so that users can temporarily use a document of the classic tools of Off ice: Word, Excel and Power Point, boosting productivity in an increasingly connected and prepared environment for modern work and collaboration online and in a team within a company or personal level.

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Daniel Barth

Pretty good software with some unfortunate weak spots

Used daily for 6-12 months
Reviewed 2018-09-18
Review Source: Capterra

We use it as an all-around communication software, and overall it works quite well (despite the minor hiccups described above). Thanks to wikis and planners we can even include some other elements of our collaboration structure in Teams, enabling us to get by with only two software systems: Teams for communications and Scoro for task and project management as well as CRM and billing.The basic functionality is quite good. It essentially does what it's supposed to do: It allows you to chat with team members. The direct chat option is pretty straightforward. The option of creating different teams (hence the name) to structure the group chats is quite conventient, because it adds another layer, making it three: Teams, channels, threads (within channels). Notifications are pretty reliable, mentions and activities in channels you follow are logged into an activity feed, which is quite useful. The part where Teams really shines though is the option to add other functions to a channel. The Wiki can be nice, although using it is sometimes a bit counter-intuitive. What's really helpful is the Planner, because it allows you to include kanban-like views of tasks (or other things). We actually use it less for tasks and more for ideas and backlogs of things for the entire team to review.

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Maryorie Hernández

Office 365 toolkit for everyday work management.

Used daily for 2+ years
Reviewed 2018-09-15
Review Source: Capterra

Office 365, brings programs such as Word that allows me to transcribe work of promotion, research, among others, like receiving files from my students mounted on this tool. Another program that used a lot is PowerPoint, which helps me to make presentations of my classes, in a practical, interactive, with as many tools to make knowledge more effective, also for the presentation of research at events academics; Another program is the Excell that I use to design budget calculations, note control, tables and graphs with results data, among many other things. In addition to these, which are the most used, I also use the OneDrive that allows me to store information from different management sources in the cloud. The other tools I have also used, not so frequently but it has also allowed me to achieve what I need at certain times. Actually the Office 365 is a necessary tool, and important in the daily life of my work as a teacher and researcher.Office 365 is a very complete software package to be installed on computer equipment. These programs are well known, and daily use of the PC such as Word, PowerPoint, Excel, OneDrive, Outlook, Publisher, Access, Skype, among others. And to install it is only necessary to have a subscription, in most cases when you buy a computer you install Windows and automatically the Office, so it is the most widely used package, and allows you to share information handled through the different tools that it brings with other people, although they have different versions. Effectively the applications that this service brings are the best ones to create, save, and share with other users through the network different types of files, with different applications. And it even allows applications to be combined

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Carlos J. David

A complete set of extremely useful programs for work or home

Used daily for 1-2 years
Reviewed 2018-09-14
Review Source: Capterra

Excel is what I use the most, and for me it is more than a spreadsheet creating tool, is a mathematical, drawing, statistical, and many more things tool. Besides of using WORD as my document redaction tool to generate documentation for my projects, I also use it whenever I need to check a text redaction for written messages to be sent by e-mail or other text apps since I normally get better grammar suggestions with it. I will mention a few of these programs to make a reference: WORD offers probably the largest selection of font types on text managing apps. The panel control at the top (Ribbon) is very intuitive and consistent with all MS office tools, you get familiar with it quickly, and also adding numbering, bullets, or other visual helps to improve your document’s look is really easy, just highlight the paragraph you are working on, right-click on it and a mini-toolbar will appear so you can select what you need to edit, format, or add. In case of any grammar or typing errors are made, the program has a “real-time” spelling check that suggests spelling and grammar corrections, so your work can have the quality you need. EXCEL is my workhorse, I use it to create tables, make calculations, generate graphs, and also make small programing routines. You could even create your own mini-ERP with this app. POWERPOINT is the data show presentation tool by excellence, you can download multiple templates on line, and interact with it by activating the highlighter and pen features to write on top of your presentation.

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The all encompassing software for business.

Used daily for 2+ years
Reviewed 2018-09-11
Review Source: Capterra

I run into a few hiccups with Office 365 that have been major headaches but at the same time, it has made most of my work easier and more streamlined to do. When absolutely needed, customer support is extremely good at following through as long as it takes to resolve any problem. They definitely stand behind their product which is very important when selecting something that your entire business needs to rely on. When doing anything critical, be sure the software is doing exactly what you want and expect it to do and check however you can before going past a point of no return and you shouldn't have any trouble. One of the biggest benefits of the software is security and easy access when you need it but you could lose both if something wasn't set right or some glitch occurs so just always double check.Everything is linked together under one family of software and it lets you do almost everything you need to do in an office seamlessly. Microsoft pretty much thought of everything from making sure your documents are backed up and protected (Onedrive), you can easily communicate (Outlook, Skype, Teams), and you can easily share with others and collaborate in real time (Teams, Sharepoint) all securely and relatively easily. Almost every task you want to accomplish can be done in several different included apps and it is all very intuitive. Anything you can't figure out is very easy to find answers to using the new search tool they incorporate into all the software.

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Microsoft Planner pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Microsoft Planner is included in the Office 365 package with the following pricing options for businesses:

Office 365 Business: $8.30/user/month

Office 365 Business Premium: $12.50/user/month

Office 365 Business Essentials: $5.00/user/month

Microsoft Planner features

Automatic Notifications
Collaboration Tools
Collaborative Workspace
Drag & Drop Interface
File Management

API (181 other apps)
Access Control (118 other apps)
Activity Dashboard (82 other apps)
Activity Tracking (77 other apps)
Chat (105 other apps)
Communication Management (78 other apps)
Customizable Branding (84 other apps)
Document Storage (116 other apps)
Instant Messaging (82 other apps)
Permission Management (110 other apps)
Projections (115 other apps)
SSL Security (99 other apps)
Search Functionality (153 other apps)
Third Party Integration (111 other apps)

Additional information for Microsoft Planner

Key features of Microsoft Planner

  • Task planning
  • Task statuses
  • Task tracking
  • Task labels
  • Progress charts
  • Drag-and-drop interface
  • Email notifications
  • Real-time co-authoring
  • Checklists
  • Event scheduling
  • Planner hub
  • Project planning
  • Individual plan boards
  • Task sorting buckets
  • Task categorization
  • Team assignments
  • File attachments
  • Task comments
  • Conversations
  • Task due dates
  • Preview images
  • Assignment management
  • Task management
  • Data synchronization
  • Charting
  • Commenting
  • Collaboration tools
  • Collaborative workspace
  • Task scheduling
  • Time planning
  • Progress monitoring
  • Assignment tracking
  • Categorizing
  • File management
  • Performance reports
  • Productivity reporting
  • Tagging
  • Deadline tracking
View All Features


Drag-and-drop interface allows users to assign tasks to team members, categorize tasks into buckets, update task statuses, and more.

Automated emails are sent to a user when they create a plan, are added to a plan, are assigned a task, any of their assigned tasks are marked ‘Completed’, or another user comments on one of their tasks.

All plans have their own charts view, which shows the statuses of all tasks (completed, in progress, not started, and late), as well as a breakdown by each team member.

Multiple user-defined color-coded labels can be added to each task, allowing users to flag common requirements, features, dependencies, locations, or time constraints shared by tasks.

Comments can be made on tasks to start a discussion between team members, with comment symbols added to tasks to notify users.