Microsoft Planner Pricing, Features, Reviews & Comparison of Alternatives

Microsoft Planner

Work management and organization for teams

3.85/5 (72 reviews)

Microsoft Planner overview

What is Microsoft Planner?

Microsoft Planner offers a collaboration, project management, and task planning solution for teams. Users can create plans, add tasks to each plan, assign team members to tasks, and track individual and team progress for every plan. The drag-and-drop interface allows users to smoothly categorize tasks, update statuses, and assign tasks.

Tasks can be organized into buckets, and flagged with multiple color-coded labels to identify shared features between tasks, such as requirements, dependencies, time constraints, or locations. Users can attach files to tasks through integration with OneDrive, and work collaboratively on Office files (Word, PowerPoint, Excel, and OneNote) with co-authoring. Comments can also be added to tasks, with a comment symbol appearing on tasks to alert team members to new comments.

Each created plan has its own board, on which tasks appear as individual cards, with user-selected preview images. Task buckets, labels, dates, progress symbols, attachments, assigned team members, and comments are all shown on the board. Users are automatically emailed when they create plans, are added to plans or assigned tasks, if one of their tasks is marked ‘Completed’, or if another user comments on one of their assigned tasks.

All plans also have a charts view, which gives users an overview of the progress across the plans as a whole, as well as breaking down individual team members’ task progress. The four task statuses - Completed, In Progress, Late, and Not Started - are color-coded across the charts, and users can select chart sections to see the number of tasks represented. Tasks can be reassigned from this view, for example if a team member is overloaded or has a number of late tasks.

Pricing

Starting from
$5/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Arabic, Chinese (Simplified), Czech, Danish and 16 other languages, Dutch, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian
Microsoft Planner screenshot: Each task in Microsoft Planner has its own board, with individual tasks presented as cardsMicrosoft Planner OverviewMicrosoft Planner screenshot: Microsoft Planner allows users to attach files to tasks for collaborationMicrosoft Planner screenshot: Users can view charts of plan progress in Microsoft Planner, with color-coded task statusesMicrosoft Planner screenshot: Individual team members' task progress can also be viewed in Microsoft PlannerMicrosoft Planner screenshot: The progress across multiple plans can be compared in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in bucketsMicrosoft Planner screenshot: Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and moreMicrosoft Planner screenshot: Tasks can be given preview images in Microsoft PlannerMicrosoft Planner screenshot: Microsoft Planner allows users to comment on tasks and have discussions with their teammates

Microsoft Planner reviews

Value for money
Features
Ease of use
Customer support
  3.2
  3.3
  3.7
  4.0
Freddie Isbister

Transformed how I manage my team

Used daily for 1-2 years
Reviewed 2018-11-13
Review Source: GetApp

Pros
For some time before finding Planner I had wished for a tool that allowed me to remotely monitor how my team members were progressing against their to do lists without having to nag and ask them directly. Not only does Planner allow you to do this but it can create goals and objectives for people and allow managers to monitor their productivity. Asides from this you can also create project mapping tools and upload all the relevant files for a project, assigning smaller tasks to different team members.

Cons
It took some time to convince my team of its benefits. It's probably more useful for managers than team members. It can also make an additional layer of activity for team members to regularly check which some may find overbearing and not helpful.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

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Mark Goodwin

Useful, but needs more features

Used monthly for 2+ years
Reviewed 2020-05-05
Review Source: GetApp

Pros
I like that the system is accessible on any device. The design is straightforward to use and is moderately feature rich.

Cons
There are some core missing features. You can't see all tasks by person assigned, and you can't see all tasks assigned to a team across multiple plans. The team aspect of Planner is minimal and needs to grow. Management features need to be added.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Anonymous

Planner missing the plot completely

Used occasionally for less than 6 months
Reviewed 2018-01-20
Review Source: GetApp

Pros
Mmm, easy to install? Colourful? A great application of a pivot table?

Cons
Not what I expected. Neglects their entire target market. Quite useless, in the true sense of the word. I watched a captivating presentation given by a MS employee about how Planner is going to be the 'quot;go-between'quot; with this app, that is, go between Tasks, and MS Project. My interest was immediately piqued. I have many small business clients, ran by over-stressed small business owners who only use their phones, and only have time to take in limited amounts of information. This app is useless on mobile. It has no dashboard feature, which is the second most important feature my clients need. The most important feature, and which is most irritating of all, is that there is no way to sync with Microsoft Outlook! Pardon my vulgarity, but 'quot;double you tea F'quot;?! This app is therefor useless, except for one-man-show businesses that spends most of their time at their desks...whom should be quite satisfied by using Outlook To-Do lists already. Read the rest of the Planner reviews on site again. Most refer to the Office 365 software as great, and I agree with that, but count Planner out of it.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 0/10

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India Owens, MSN, RN, CEN,NE-BC,FAEN

Microsoft Planner and Mac

Used weekly for less than 6 months
Reviewed 2018-12-16
Review Source: GetApp

Pros
Microsoft Planner is a nice addition to the Microsoft Suite but as a Mac user I find the interface can be cumbersome. The cost of purchasing an additional platform outweighs any inherent benefit.

Cons
Ease of interface with Mac, constant updates, almost daily, and cost are three barriers to my continued use.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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William Tucker

Limited Features, but at least it's free.

Used weekly for less than 6 months
Reviewed 2018-03-19
Review Source: GetApp

Pros
Planner was designed to provide many of the features of Wrike that was drawing customers away from Microsoft. It's an easy to use task management system. You can collaborate with teammates and keep track of different tasks.

Cons
Unfortunately, some of the critical capabilities like setting recurring tasks, and saving dashboard views of items to be completed, have not yet made it to Planner.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 6/10

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Microsoft Planner pricing

Starting from
$5/month
Pricing options
Free trial
Subscription
View Pricing Plans

Microsoft Planner is included in the Office 365 package with the following pricing options for businesses:

Office 365 Business: $8.30/user/month

Office 365 Business Premium: $12.50/user/month

Office 365 Business Essentials: $5.00/user/month

Microsoft Planner features

Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Collaborative Workspace
Commenting
Document Storage
Drag & Drop Interface
File Management

API (300 other apps)
Chat (156 other apps)
Customizable Branding (163 other apps)
Document Management (188 other apps)
Permission Management (187 other apps)
Projections (145 other apps)
Reporting & Statistics (130 other apps)
Search Functionality (251 other apps)
Third Party Integration (211 other apps)
Workflow Management (137 other apps)

Videos and tutorials

Additional information for Microsoft Planner

Key features of Microsoft Planner

  • Assignment management
  • Assignment tracking
  • Categorizing
  • Charting
  • Checklists
  • Collaboration tools
  • Collaborative workspace
  • Commenting
  • Conversations
  • Data synchronization
  • Deadline tracking
  • Drag-and-drop interface
  • Email notifications
  • Event scheduling
  • File attachments
  • File management
  • Individual plan boards
  • Performance reports
  • Planner hub
  • Preview images
  • Productivity reporting
  • Progress charts
  • Progress monitoring
  • Project planning
  • Real-time co-authoring
  • Tagging
  • Task categorization
  • Task comments
  • Task due dates
  • Task labels
  • Task management
  • Task planning
  • Task scheduling
  • Task sorting buckets
  • Task statuses
  • Task tracking
  • Team assignments
  • Time planning
View All Features

Benefits

Drag-and-drop interface allows users to assign tasks to team members, categorize tasks into buckets, update task statuses, and more.

Automated emails are sent to a user when they create a plan, are added to a plan, are assigned a task, any of their assigned tasks are marked ‘Completed’, or another user comments on one of their tasks.

All plans have their own charts view, which shows the statuses of all tasks (completed, in progress, not started, and late), as well as a breakdown by each team member.

Multiple user-defined color-coded labels can be added to each task, allowing users to flag common requirements, features, dependencies, locations, or time constraints shared by tasks.

Comments can be made on tasks to start a discussion between team members, with comment symbols added to tasks to notify users.