TimberScan vs Square 9

FOUNDATION

GCPay

Viewpoint Spectrum

FOUNDATION is construction accounting software for contractors, integrating job costing, payroll, invoicing, vendor payments, and financial reporting. It provides real-time project expense visibility with alerts to prevent budget overruns and manages complex payroll scenarios with multiple jobs, localities, rates, and trades on one timecard. FOUNDATION also offers CPA tools and time tracking with field-to-office integration for accurate labor monitoring.

GCPay is a cloud-based payment management software designed to help businesses in the construction industry manage payment applications, calculations, lien waivers, and remittances on a collaborative platform. Features include remote access, document storage, contact management, and role-based permissions.

Viewpoint Spectrum is a web-based construction ERP solution that assists with accounting, project management, human resources & payroll, mobile onboarding, equipment & materials management, work order management, service management, inventory, reporting, and more.

TimberScan is a workflow automation and content management software designed for the construction industry.

Accounting

Accounting Integration

Accounts Payable

Activity Dashboard

Audit Trail

Billing & Invoicing

Customizable Reports

Data Import/Export

Document Management

Electronic Payments

ERP integration

Financial Management

Invoice Management

Invoice Processing

Job Costing

Job Tracking

Mobile Access

Multi-Currency

Multiple Projects

Purchase Order Management

Real-Time Reporting

Reporting & Statistics

Third-Party Integrations

Proprietary

TimberScan

Web-based

Windows

Chromebook

MYOB Business

Basic

Director of Construction and Development Accounting

Timberscan was an integral solution in going paperless in office.

System Analysis

We successfully utilized TimberScan for over a decade and only discounted using it when we moved away from Sage 300 CRE as our accounting system.

Reliable and fast, our accounts payable and document control personal have always found TimberScan up to task.

Accounts Receivable Manager

Features are somewhat limited compared to other competitors.

IT Support Specialist

Very easy for our Project Managers to process their invoicing and have it go down the approval chain.

Features

Ease of Use

Paperless Processing

Pricing

Document and Payment Management

Small Business

Mid-size Business

Large Enterprises

AvidXchange

Google Drive

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Google Workspace

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

OneDrive

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Info Sec Lead

Response time combined with the depth and breadth of knowledge by support is amazing.

Owner

We haven't had to call Support too often and when we were deploying Square 9 they were always helpful and fantastic, treating our business like their business.

Square 9 is an enterprise content and document management platform that helps businesses streamline document capture, web forms, and other business process automation tools to automate processes.

Access Controls/Permissions

Activity Tracking

AI/Machine Learning

Alerts/Notifications

Annotations

Approval Process Control

Approval Workflow

Archiving & Retention

Audit Management

Autofill

Batch Processing

Business Process Automation

Business Process Control

Collaboration Tools

Commenting/Notes

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Convert to PDF

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Templates

Data Capture and Transfer

Data Extraction

Data Storage Management

Data Synchronization

Data Verification

Digital Signature

Disaster Recovery

Distributed Capture

Document Automation

Document Capture

Document Classification

Document Conversion

Document Generation

Document Imaging

Document Review

Document Storage

Drag & Drop

Duplicate Payment Alert

Electronic Forms

Electronic Signature

Email Management

Expense Tracking

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

Forms Automation

Forms Creation & Design

Forms Management

Full Text Search

Generative AI

Graphical Workflow Editor

HIPAA Compliant

ID Scanning

Image Editing

Image Pre-processing

Indexing

Information Governance

Metadata Extraction

Metadata Management

Multi-Language

Multiple Output Formats

No-Code

Offline Access

Optical Character Recognition

PDF Conversion

Pre-built Templates

Process Modeling & Designing

Real-Time Data

Real-Time Updates

Receipt Management

Remote Data Capture

Reporting/Analytics

Role-Based Permissions

Rules-Based Workflow

Search/Filter

Secure Data Storage

Single Sign On

SSL Security

Supplier Management

Surveys & Feedback

Tagging

Task Management

Square 9

Square 9 Process Automation Essentials

Square 9 Digital Transformation Essentials

Square 9 Enterprise Essentials

Vice-President of Finance and Administration

What I like most about Square-9 is how easy it is to scan documents and use templates to automatically populate indexed fields, making documents simple and fast to search and retrieve later.

Manager

Their support response is quick, and the features of the system keep all our documents organized in one easily accessible place.

IT Production Support Lead

I've been an IT Admin user of Square 9's GlobalSearch (and previously SmartSearch) and GlobalCapture for our company's document repository solution for around 8 years.

Member Service Representative

The localized storage makes it easy for employees throughout the office to locate, view and send different documents relating to all of our members.

IT Manager

The licensing and user setup was a little clunky for us.   Although some of this might be how we have our users set up in AD.

Office Manager

The efficiency of digitalizing, processing, and filing of documents is what I most appreciate about Square 9.

System Administrator

When a document gets lost or misrouted during processing, it can be confusing to troubleshoot and get it back on track.

Clearer recovery options or better visibility into where a document went wrong would be helpful.

Document management offers secure storage with robust indexing.

System Analyst

I was able to follow along better than most tutorials, and the questions are very helpful to make sure I gathered all the information necessary from each chapter.

Well organized training and very open communication.

Not a Con about the company though, just a place for improvement.

Customer support is responsive and works collaboratively to solve problems.

Managed IT and Solutions Specialist

Overall, Square 9 has proven to be a reliable and indispensable tool that has transformed our document management processes for the better.

HR Assistant

How I can index for different departments in different buckets.

Controller

The document storage feature was the primary attraction to Square 9. But what sold us on Square 9 was the OCR technology, which has automated the invoice entry process.

GED 

This platform has allowed me to speed up contract cycle times and collaborate efficiently at all stages of the process.

Once in the application, some of us find it hard to navigate, especially when we were first introduced to the program.

Accounting Assistant

We process dozens of invoices daily, and automating the process through Square 9 is crucial to the efficiency at which we operate.

When I index, I can only index every other document.

Administrative Assistant

Stored documents are easily found through a variety of filters.

Infrastructure Tech

We are constantly adding limitless functionality in all aspects of the company.

IT Director.

Been using the product for 15 years,   don not have any, hence using for 15 clients data over 15 years.

Being a IT/Power user, I appreciate the great support team and prompt responses on any questions or issues that may arise.