SAP Business One vs Xentral Software

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Compare SAP Business One and Xentral Software based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

QuickBooks Online

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

QuickBooks Enterprise

QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Xero

Xero is an award-winning online accounting software designed for small business owners and accountants, available on any computer or mobile device with an internet connection. Simplify business admin and get a range of financial insights to help you make better decisions for your business.

Enterprise resource planning software for SMEs. Manage every aspect of your small or midsize business with SAP Business One.

3PL Management

Access Controls/Permissions

Accounting

Accounting Integration

Accounts Payable

Accounts Receivable

Activity Tracking

Alerts/Notifications

Approval Process Control

Automatic Billing

Backorder Management

Bank Reconciliation

Barcoding/RFID

Billing & Invoicing

Bills of Material

Budgeting/Forecasting

Campaign Management

Cash Flow Management

Catalog Management

Chart of Accounts

Contact Database

Contact Management

Cost Tracking

Dashboard

Data Security

Data Visualization

Demand Forecasting

Distribution Management

Document Management

Employee Management

Enterprise Asset Management

ERP integration

Expense Tracking

Financial Analysis

Financial Management

Financial Reporting

Fixed Asset Management

Food Traceability

Forecasting

For Small Businesses

Fund Accounting

General Ledger

HR Management

Import/Export Management

Income & Balance Sheet

Integrated Business Operations

Interaction Tracking

Inventory Auditing

Inventory Control

Inventory Management

Inventory Optimization

Inventory Tracking

Invoice Processing

Item Management

Kitting

Lead Generation

Lead Management

Maintenance Management

Manufacturing Inventory Management

Manufacturing Planning

Marketing Automation

Material Requirements Planning

Mobile Access

Mobile App

Multi-Channel Management

Multi-Currency

Multi-Location

Order Entry

Order Fulfillment

Order Management

Order Tracking

Payment Processing

Payroll Management

Performance Metrics

Point of Sale (POS)

Predictive Analytics

Procurement Management

Product Identification

Production Management

Production Scheduling

Profit/Loss Statement

Project Accounting

Project Management

Purchase Order Management

Purchasing & Receiving

Quality Management

Quotes/Estimates

Real-Time Data

Real-Time Reporting

Receipt Management

Receiving

Recurring Orders

Remote Access/Control

Reorder Management

Reporting/Analytics

Reporting & Statistics

Reviewers appreciate the comprehensive features and integration, which some feel justify the higher price for larger companies. However, users report that hidden costs, confusing licensing, and high ongoing expenses can be prohibitive for smaller organizations.

Value for money

Reviews for SAP Business One come from a wide variety of industries, including accounting (8% of reviewers), information technology and services (8%), and computer software (7%). The most frequent use case for SAP Business One cited by reviewers is accounting (47% of reviewers).

SAP Business One

Web-based

Windows

iPad

Linux

Android

iPhone

Chromebook

Basic

Inventory Manager

I’ve used it extensively for inventory control, purchasing, and warehouse operations, where it provides strong data integrity, traceability, and process discipline.

What I like least about SAP Business One is that some processes can feel rigid and overly manual without add-ons, and advanced reporting or automation often requires custom queries or external tools rather than being fully native

Technical Service Helpdesk

I think my one and only complaint is that SAP tends to freeze and crash often enough that losing the current work can be incredibly frustrating and tends to create errors on the back-end where things weren't able to process correctly, so then we have to go through and correct that.

Accounts Exective

This includes the way the company is managed and operated, the range of services it offers, and how well it integrates with other applications.

What I like about SAP Business One is how well it balances control and flexibility.

Web Developer

We use this software for order management, inventory tracking, financial matters such as tax purposes, and other accounting purposes and it has been great so far to work with.

Technical IT Support

Implementation of B1 can have significant hidden costs including hosting, testing, custom reporting, and significant extra consultancy hours needed for upgrades and updates.

Research and devlopment 

I like that you can automate accounting processes, and create financial reports, and also that it keeps track of sales leads are really useful, manages the customer database and monitors sales activities

IT Specialist

This includes various tasks such as sending emails, managing customer data, and establishing an efficient order management system, among numerous other functions.

SAP offers a comprehensive solution that empowers businesses to seamlessly address these essential aspects of customer engagement, ultimately optimizing their operations and improving overall efficiency.

Senior SAP Business One Consultant

Some of this business areas/modules include: finance, inventory, supply chain(sales and procurement), producing, CRM, project management etc.-  One of the main strengths that SAP Business One is known for is the customization capabilities it comes with.

Project Manager

SAP Business One's comprehensive functionalities, scalability, integration capabilities, and vendor support make it a valuable ERP solution for SMBs looking to optimize their business processes, improve efficiency, and drive growth.

Program Advisor

The main financial management aspects like the general ledger, accounts payable, accounts receivable, bank reconciliation and financial reporting work perfectly well.-  SAP Business One can perfectly handle the entire sales cycle from CRM stage( Customer relationship management) to the point where you invoice your client for services delivered.

Sales Engineer

SAP Business One provides SMEs with a comprehensive and scalable business management solution, offering real-time insights, customization options, and integration capabilities. While the software's upfront costs, complexity, and resource requirements may pose challenges for some businesses, its robust functionality and ability to support growth make it a valuable investment for organizations looking to streamline operations and drive business success.

SAP Business One offers integrated modules for various business functions including accounting, CRM, inventory management, purchasing, and sales, providing a comprehensive solution for small and medium-sized enterprises.

Once a lead becomes a customer, you can send them an official quotation after which upon approval and acceptance and making an order, you can can generate the sales order in the system, and eventually when you supply the intended goods, you post a delivery note in SAP together with the sales invoice and later once the customer pays for the goods, you post the incoming payment which marks as the completion on of the sales cycle.

Senior consultant

Native web browser could be sometimes issue to be notified you local network security rules.

Reports are not easily customizable as per standard we have to invest in Add-On

SAP Business One is a great ERP system that is fully customizable and has many great and helpful features that help any business automate all processes.

Account Relationship Manager

The financial end of the application is helpful to our business.

Data analyst finance

The interface bit odd and slowness of the solution some times

IFRS compliant general ledger book and reporting capability.

Engineer

Offer real-time analysis of data with useful reports

Admin Assistant Intern

One thing I really liked about the SAP Business One is that it is reliable for your business documentation.

I definitely enjoy how in depth and easy to navigate the platform is.

We have the capability to streamline and enhance the entire customer interaction process within a single, integrated platform.

I like the project management module where you can make project tasks and monitor the percentage of completion of your project.

IT Coordinator

It' so easy to keep track of our leads and customers, and the system makes it easy to send them personalized messages and offers.I've also been able to use the CRM features to track our sales pipeline and close more deals.

Financial Analyst

Some of the features felt hidden or not intuitive at first.

Very complex system and very customizable if you are willing to spend endless amounts of money.  

manager

purchase and budget management in procurement and financial

Financial Accountant

Graphic wise is a bit boring and old fashioned, not the nicest accounting tool around.

Account Executive

So, if your company has 50 employees and your total license cost is approximately $85,000, your annual maintenance renewal is approximately $14,450.

Also, it has a lot of modules which makes it harder for beginners to understand and a professional has to switch between the modules back and forth to go from one to another.

Reliable inventory data and estimate creation.

If you want to do impementation once - you have to choose you buy SAP.

Software Developer

With the help of Business One, we were able to centralize and disseminate information across the company for more informed decision-making.

SAP count all experience received though years to deliver maximum of reliability and industry standarts.

The implementation cost will be 10-20x what the initial software cost is.   

Solution Manager

This is a wonderful ERP option for small and medium-sized companies.

Civil Engineer

I like how easily you can make purchase orders from the site far away from the main office and the procurement manager can approve them easily.

Director of Accounting

All ad-ons are extra, so the original quoted price is vastly different from the price once the system is completely rolled out and implemented.  

Production Production Engineer

Business One supports tons of automated workflow creation options that were very helpful for us across different departments.

Don't support highly complex business or processes.

Finance analysts

I like the most about sap business one that we have all the finance information

Chief Information Technology

It truly serves as an all-in-one solution making it the best option for businesses looking to optimize their operations.

Manager

Many users can be in this same record at the same time in edit mode - SAP is not tracking it

SAP B1 is SAP's most popular and mature SMB ERP product in the market for 18+ years and with over 75000 customers worldwide.

University Intern

Implementing SAP Business One can be challenging for companies with limited resources as it can take a considerable amount of time and resources.

SAP Business One vs Xentral Software Comparison (2026)

SAP Business One

Xentral Software

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives