WildApricot vs Flocknote

Daxko Operations

StarChapter

Mindbody

Complete operations software for member-based nonprofits - integrating programs, billing, and check-ins in one secure system.

StarChapter is an association management software for local chapters, combining membership management, website content, event registration and email marketing

Mindbody offers business management software for spas, salons, gyms, wellness practitioners and other class and appointment-based businesses.

WildApricot is an online membership solution for associations, non-profits, and clubs. Wild Apricot allows teams to automate all the administrative tasks that come with running an organization: membership management, event registration, online payments, emails, and the website.

Event Management

Website Management

Payment Processing

Reporting/Analytics

Calendar Management

Most reviewers indicate that WildApricot offers strong value for money, with affordable pricing, extensive features, and cost savings for small organizations. However, some users report frustration with frequent price increases and steep jumps between pricing tiers.

Value for money

By industry, WildApricot reviewers are most commonly professionals in non-profit organization management (32%). The most frequent use case cited is membership management (72% of reviewers).

WildApricot

Web-based

Android

iPhone

iPad

Neon CRM

MemberClicks

Membee

Blackbaud Raiser's Edge NXT

Hivebrite

100 Contacts

250 Contacts

500 Contacts

2000 Contacts

5000 Contacts

15000 Contacts

Challenging formatting and editing tools

65% of reviewers feel negative about Page and Email Formatting. Reviewers report difficulties with the platform’s page and email editors, citing issues with inconsistent formatting, limited font and style options, and problems when pasting content from external sources. They say the editing tools can be clunky, especially for users without HTML experience, and that achieving professional-looking layouts is often time-consuming. Some users mention frustration with mobile responsiveness and maintaining consistent appearance across communications.

Frequent bugs and technical issues

65% of reviewers feel negative about Bugs and Issues. Reviewers indicate they encounter various technical problems, such as system slowdowns, unresponsive features, and recurring bugs that disrupt workflow. They mention challenges with browser compatibility, error messages, and difficulties accessing support when issues arise. Some users say these problems lead to extra work, risk of errors, and frustration, especially when technical support is slow to respond or unable to resolve persistent issues.

Comprehensive association management tools

Offers everything you need to run an association and its ease of use and price.

100% of reviewers feel positive about Association Management. Reviewers indicate the platform offers essential infrastructure for running associations, including membership tracking, content management, and administrative tools. They appreciate the ease of use, time savings, and flexibility, which allow them to focus on growing their organizations and serving members. Users say the software is suitable for both small and large associations, and they value the responsive customer support and helpful documentation. Some reviewers highlight the cost-effectiveness and the ability to centralize association activities in one place.

Ongoing product enhancements

97% of reviewers feel positive about Improvements. Reviewers appreciate that the company regularly updates the software, adding new features and responding to user suggestions. They indicate that enhancements make the platform more functional and easier to use over time. Users say the development team listens to feedback and implements changes that benefit their organizations. Some reviewers note that continuous upgrades help keep their operations current and relevant, and they value the company’s commitment to ongoing improvement.

Integrated event and membership features

98% of reviewers feel positive about Event and Membership Management. Reviewers appreciate being able to manage member registrations, event listings, and communications within a single platform. They find the system streamlines processes like renewals, event sign-ups, and payment collection, reducing administrative workload. Users say the customizable member database, automated reminders, and accessible event calendars improve engagement and attendance. Many note the flexibility to tailor features to their organization’s needs and value the all-in-one solution for managing contacts, finances, and events.

Web Liason

It seems that a non-member could sign up for a newsletter, and then their email is in our system, but it kind of gets muddy when we want to only send a newsletter out for our members (member only events, get togethers at peoples houses, etc. ) and public events (come to our big pottery show).  

Board Member

It has lots of great features like the forums and all the different letters you can generate and set up dates to have them automatically sent out.  

Director of The Law Enforcement Advisory Panel

The COMPLETE features to include e-mail marketing and SaaS. (Members can join and update their details and register for events.

Unfortunately, some register with an email error. If there were an email verification during registration, it would further save manhours in contacting the registrants to correct email error.

Treasurer

Ultimately the deterioration in the value of the Canadian dollar made the cost prohibitive and we switched to Canada Helps which is a Canadian charity.

Editor

WildApricot was a great membership management system for our car club.

The promises we were told that we could use our existing wordpress website with WA handling events, gating content, etc.

Emailing members and creating events was easy enough.

Director

The platform allowed us to build our website ourselves without incurring costs for an outside web developer.

Senior Manager

Sometimes the format options for designing webpages and emails could be a little clunky.

The conversion to AUD was very, very painful for our car club.

The ability to customize the website and membership portal was a standout feature, allowing for seamless branding and personalization.

What takes 100 manhours to achieve, is literally less than 20 manhours to achieve using all features of wild apricot.

Bulk emailing was easy to do and membership due dates and renewals easy to track.

Deborah Yohn MA BSN RN CEO

I also love that they make sure we follow the new laws that have passed by telling us what to add to the site, such as private.

WildApricot provides an excellent platform for the website for our arts and crafts guild.  

It’s also great for setting up events and then attaching all the reminders.

Membership Manager

If it were not for the support issue, and the reporting, I could give a 9 or 10.  

It is not very complicated to figure out how to post, manage and track your income.

I would like to set more udpated plug and play web pages.

It is a great place for non-profits who need support but can't pay for a personal It person to help set things up.

I loved how easy it is to create and maintain our website, host events, manage payments.

I'm still trying to figure out the best way to do newsletters for non OPA members.  

My main issue, and it's a big one for me, is that there is no live support.  

Training Manager

There are tutorials and videos available and many of those are helpful.

Webmaster

Was I communicating with a person, bot or what?

NO live people will help you through an issue!

Digital Media Officer

Some permissions for admins need to be more fine-grained (e.g. FOH in event management with the app.)The contact-based pricing hurts organisations like us...

Vice President of Strategic Development

You can also do it yourself with a template, but they don't look as nice as other sites or having custom graphics applied.

There were some design limitations, and advanced customization options required technical expertise or assistance from support.

President

You don't need a degree to use it, it can be learned by almost anyone.

The website development tools are powerful and easy to use and customize.  

The platform provided a comprehensive and user-friendly solution for managing membership-based organizations.

Developer

It has a learning curve for setting up, configuration, and for daily administration of the software.

All of our users quickly adapted to using it.  

It is easy to use if you are tech savvy. If you are not tech savvy, it can be overwhelming.

Executive Director

I'd like to see a way to set up sessions and a conference schedule in the system with each session having a QR code in order to keep up with session attendance.

Communications Director

Customer service is useless, all they do when you finally get them on a chat is send links to articles that describe how customers needing more flexibility can add custom css.

Complete lack of response to customer needs, the program is inflexible, archaic, no improvements have been made in years and no attention is paid to the user forum where customers have been requesting basic functionality that was available on other platforms in the 1990s.

System Administrator

With Wild Apricot's assistance, we are able to easily add new events and maintain our website current with our ever-evolving needs.

It links with Wordpress but has limited other integrations.  

I am a former member trying to rejoin the group.   When I set up my profile, I was bombarded with offers for coaching support is needed.  

App Integrations Specialist

Customers elsewhere (e.g. UK) may find certain important features don't exist, or are slow to be offered.

Examples would be Gift Aid on donations and BACS Direct Debit.

VP Technology

It is difficult to format email blasts and web pages sometimes; there are more options we would love to see such as a calendar of upcoming scheduled emails.

It’s not intuitive and very difficult to work with.

This means many of the settings are geared towards organisations based in the US/Canada.

Web Manager

It makes everything super simple for us to only have to use one main software.

Membership Management

Customer Support

Email Communication

Training and Learning Curve

Page and Email Formatting

Features

Event and Membership Management

Pricing

Mid-size Business

Large Enterprises

Small Business

Freelancers

Personify

Clearstream

Two-way enabled mass texting, integrations with popular ChMS and other 3rd party apps, multi-management capabilities, text-to-join keywords, automated workflows with conditional logic, native apps, live polls, and dedicated short codes.



Tithely Church Management

Breeze is a cloud-based church management software designed to assist small & mid-sized churches in managing events, donations, follow-ups, volunteers, and more.

Try a free 30-day trial of Breeze today and see why more than 11,000 churches love Breeze!

ChurchTrac

ChurchTrac is a church management software with features for membership management, donation tracking, accounting, reporting and attendance management

Flocknote is a church management software designed to help churches send event notifications, updates, prayer requests, and more to members via email or text messages. It enables church workers to capture and store members’ contact details, documents, notes, and photos in a centralized database.

Member Communication

Small Group Management

Member Directory

Attendance Tracking

Flocknote

ParishSOFT

Text In Church

Subsplash

CharityTracker

Basic

Office manager

We just switched payroll compnies and they didnt require this much informatiion. If it wa my decision, we would totally drop Flocknote, but although my Pastor isn't happy about this invasive inquiry, he doesn't want to make a change at this time.

Youth Pastor

I was able to use it for free for my small ministry organization. But eventually found a different and better free one.

Director of Outreach

It is very user friendly, easy to have multiple separate groups, and scheduling texts.

Secretary/Reception

With the use of Flocknote, church members can get very important updates to help them plan around events.

student 

I am a volunteer for a church organization and this church uses flocknote for the entire community.

I have had very good success setting up special collection reminders.

Acts prayer secretary- volunteer 

When I get an email saying there is an approval request, I click the link and there is never anything there. If I go into the group at a later date, then I see the person as pending approval. When I send out the acts prayer request, I never get a copy even though I’m in the group? Whenever I have to do anything as an admin, I have to log in multiple times.  

Admin Secretary

The features for setting up groups, scheduling emails and text messages has made keeping regular, two-way communication easier for our ministry

communications director

No required fields for sign-ups so we end up with many contacts with just a phone number or email address and some emails and phone numbers with no associated names.

Communications

We have been able to grow our mailing list and get more responses to mailings.

Director of Ministries

Allows us to manage mailing list and send notes to each type of "grouping" in our whole community.

It is easy to compose the e-mails and the instructions and hints that you are given as you compose the e-mails make it very easy to do.

Teacher

They come through as a text message that you can respond to if needed.

Senior Engineer

It allows me to write posts for our Men's group fast and leaves me with a professional looking product.

Pastor

One reason we're trying this is because sometimes when we send out large volume emails (i.e., to the whole congregation), some were ending up in people's spam or junk folders, and they weren't receiving them.

Both our older parishioners who head up ministry groups as well as students and staff are able to create their own communications.

would like to manage mailing list responses a little better

It’s great that you can have as many groups as you need and send an unlimited amount of messages for one flat rate, so you never have to worry about going over a limit.  

would like for people to see other responses without having to log into system

Available graphics and inspirational material

Office Assistant

Accessibility and user-friendly for Mass communication distribution.

Coordinator of Music & Liturgy

I wish that there was a way to send a note to only those who have signed up for an event, using the email or phone number that they used to sign up.

Keeps people's contact info private, while allowing them to be on mailing list of  various groups.

Retired

Once the members are correctly entered it is marvelous at creating a professional notification and sending it to the correct people.

I am not sure what I like least - there is just so much to like that anything that I can think of just gets cancelled out.

I love being able to write my notes when I have time and schedule them to send later.

I have loved using Flocknote and  how easy it is to receive messages as well.

Youth Group leader

I'm glad to now be back on Flocknote as a religious sister working in an entirely new parish, and finding this program well-suited to communicating easily and efficiently with the high school youth and parents I serve.

Pastor 

It works and gets the job done and the price makes it an easy choice

I love that it's easy to add sign-ups, links, photos, and surveys and organize notes in a user-friendly way.

Personal Trainer

I like that you can pretty easily select different groups of people for different messages.    

Family Life Coordinator

That way, if families respond to the email, it goes straight to my admin and not back to me.

We have also found that parishioners are more likely to update their communication information so they don't miss out on anything.

The sign-up feature came just in time for us to implement Mass signups.

Many times, I want our administative assistance to be the "from" sender while I write the note.  

ability to draft and schedule messages to be sent later

ability to receive by email any replies that come to flocknote messages

Parish Secretary & Co-Coordinator of Faith Formation

This is very important, for the need to cancel classes, whether for covid-19 or weather.

WildApricot vs Flocknote Comparison (2026)

WildApricot

Flocknote

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives