brightwheel vs LineLeader by ChildcareCRM

HubSpot CRM

Lillio

Procare Solutions

Smartcare

FranConnect

IntelliKid Systems

Compare brightwheel and LineLeader by ChildcareCRM based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Lillio is a cloud-based solution for parent communication, digital daily reports generation, and educational documentation in daycare, child care and preschool classrooms.

Procare Solutions is a cloud-based childcare management software that simplifies administrative tasks and enables contactless check-in/out, integrated tuition collection, business management, and more.

Smartcare is a cloud-based child care center management software that assists with connecting parents, care center owners, directors and teachers in real time with each other.

Brightwheel is both a mobile app (Android + iOS) and cloud-based software built for childcare, daycare, and preschool programs. Brightwheel childcare management software offers digital check-in/-out, digital daily reports, paperless billing, robust parent comms, and free training and support.

Activity Dashboard

Alerts/Notifications

Attendance Management

Attendance Tracking

Billing & Invoicing

Calendar Management

Class Scheduling

Client Portal

Communications Management

Contact Database

Customer Accounts

Daily Reports

Data Import/Export

Data Security

Document Management

Document Storage

Electronic Payments

Employee Management

Enrollments/Onboarding

Event Calendar

Facility Management

Faculty/Staff Management

Financial Management

Immunization & Allergy Tracking

Independent/Private

Learning Management

Lesson Planning

Meal/Nutrition Management

Milestone Tracking

Multi-Location

Online Calendar

Parent Portal

Parent/Student Portal

Payment Processing

Real-Time Reporting

Records Management

Registration Management

Reminders

Role-Based Permissions

Scheduling

Special Education

Student Information/Records

Student Management

Wait List Management

brightwheel

Android

Web-based

Windows

iPad

iPhone

Daycare Director

We've have had a wonderful experience with Brightwheel. If there are ever any issues that we need help with, someone is quick to help us.

English professor 

I love that it is easy to navigate and allows users to control the settings. I rarely have glitches and if I do the customer support is excellent.

Preschool Manager

Ease of use, great features and most of all our families love it. Brightwheel is such an amazing app to have especially in this post covid world.

Associate Principal, Wayzata High School

Overall, this product seems promising. The opportunity to engage families in a new, innovative way is exciting and we are hopeful to have opportunities to implement this in the future.

Development Director 

Brightwheel is by far the best child care management platform I have experienced from a users stand point it is visually friendly, easy to navigate the app, and has all the functions a parent wants.

Care Management Supervisor

I love that they have the ability to share videos, pictures and other types of information with me. I also love that I can message staff any time during the day to check in.

self-employed 

I love this Software because its a very big help when it come of organizing you children daily needed routine. This will help you organize thing to do and manage your daily time scheduling.

Lead teacher 

I also liked that there are early learning guidelines for our state on observations, that’s one of the most awesome things I’ve seen in an application like this.

Its got amazing features in the apps. The pricing is great and its got a super attractive app logo.

Administrative Assistant

We are extremely pleased with how easy they made the switch from our old system. Every time we've had a question we have received a more than helpful response from their support staff.

Optician 

What I liked most about using bright wheel was how easy it was to use. The layout is very user friendly.

bioinformatician

Unfortunately, there are some issues with the Payments section. The link "Print Invoice" does not work for me, so a daycare had to send me the invoice via email.

Senior Lecturer

It has been especially useful for auto-generating reports that can be used for FSA reimbursement and tax purposes when claiming dependent care costs on our taxes.

Owner 

This software was easy to integrate into our program & the parents love it. The billing feature has helped releave staff time & parents are paying faster.

Freelance

The only thing that bothered me was the billing. But they've already updated me on this point.

Owner

After a family emergency, I had to pick up my 5-year-old grandson from school.

Data Analyst

A little confusing in its interface and with a little onboarding and a little time consuming and slow when learning.

It has been an asset to our parent communication, revenue collections, and lesson plan integration with curriculum.

brightwheel screenshot: brightwheel capabilities

brightwheel screenshot: brightwheel digital check-in and check-out for parents and staff

brightwheel screenshot: brightwheel manage accounts

brightwheel screenshot: brightwheel check-in/out students and staff using digital signatures, secure pin codes, and quick scan.

brightwheel screenshot: brightwheel track attendance for billing and licensing requirements

brightwheel screenshot: brightwheel take a photo, tag the student, and add a note. Parents see updates in real-time!

brightwheel screenshot: brightwheel real-time updates of child's activities in the timeline

brightwheel screenshot: brightwheel billing

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

IntelliKid Systems is a cloud-based lead management solution that helps childcare centers enroll new families on a centralized interface. The platform enables users to capture, communicate, engage, organize, and analyze all leads.

HubSpot CRM is a lead management solution that helps businesses with recording calls, logging emails and managing customer data. It has been designed from the ground up and is ready to eliminate manual work and actually help sales teams. It was built ready for the modern world to help users get running and start selling.

FranConnect is a cloud-based franchise management solution designed for managing the entire franchise lifecycle, including franchisee onboarding, field ops, customer relationship management, sales, financial data management, communications, training, marketing, performance tracking, and more.

LineLeader delivers full-featured customer relationship management (CRM) software, a parent engagement app, and childcare management software (CMS)— together in one solution.

Activity Tracking

Campaign Management

Contact Management

Customer Database

Customizable Fields

Customizable Reports

Customizable Templates

Drag & Drop

Email Management

Email Marketing

Email Templates

Email Tracking

For iPad Devices

For Startups

Forecasting

Interaction Tracking

Lead Capture

Lead Distribution

Lead Generation

Lead Management

Lead Nurturing

Lead Qualification

Lead Segmentation

Mobile App

Opportunity Management

Pipeline Management

Prospecting Tools

Real-Time Data

Referral Tracking

Reporting & Statistics

Reporting/Analytics

Sales Forecasting

Sales Pipeline Management

Sales Reports

Sales Trend Analysis

Social Media Integration

Source Tracking

Task Management

Template Management

Third-Party Integrations

Web Forms

Workflow Management

LineLeader by ChildcareCRM

owner

The support staff is fabulous and they even call us regularly to see if we need any help!!!  Training opportunities are ample and it is very easy to use. Makes following up with parents a breeze.

It has been INVALUABLE in helping us follow up with all leads and successfully making them RAVING FAN customers. The support staff are patient, knowledgable and quick to respond to our questions.

We are able to capture potential customers that we had previously thought were not interested anymore. The customer service is outstanding.

administrator

Overall we have had a good experience with CRM. It is helpful for checking in with families that want to inquire about our center.

Director of Marketing Operations

Also like the ability to conveniently manage and access multiple locations; for someone who is an administrator but sometimes a user at specific locations this is important.

I tried this product with a free demo and was hooked immediately. I saw amazing results from day 1 and over the past year my revenue has increased $400,000 which I attribute directly to Childcare CRM.

Center Director

ChildcareCRM is easy to use, and is a fantastic tool for tracking and engaging with new leads to your business.

Owner/ President

My experience to date has been very positive. Customer support has been there throughout​​ the process​ and very easy to access.

In the first month I was able to recoup a two year's worth of investment, it is well worth the cost whether you are a single location center or have multiple centers.

Owner/Director

We are able to put plenty of information in order to truly customize the experience for the family, as well as have great information to pass on to the teachers.

Director

The idea of the software is great and HIGHLY needed in Childcare settings.

Assistant Director

I like that it tells me when the emails I sent out are being opened by the person receiving it.

VP, Sales & Marketing

Our previous database system, Salesforce, was clunky and industry agnostic. Salesforce was not easily understood by the center directors and it was difficult to customize.

All I have to do is keep a check on things to see what I have to do next. If I have a problem I just ask and an answer is provided for me.

Marketing Project Manager

We always have to remember that CRM was not just created for us and the things we may dislike about it could be another schools favorite aspect.

brightwheel vs LineLeader by ChildcareCRM Comparison (2026)

brightwheel

LineLeader by ChildcareCRM

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives