Procare Solutions vs FreshSchools

Lillio

brightwheel

Classter

Kangarootime

Udio

ACADEMIA ERP / SIS

Compare Procare Solutions and FreshSchools based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Kangarootime is a cloud-based childcare platform with automated payments and billing, a digital classroom and a parent communication tool.

Brightwheel is both a mobile app (Android + iOS) and cloud-based software built for childcare, daycare, and preschool programs. Brightwheel childcare management software offers digital check-in/-out, digital daily reports, paperless billing, robust parent comms, and free training and support.

Lillio is a cloud-based solution for parent communication, digital daily reports generation, and educational documentation in daycare, child care and preschool classrooms.

Procare Solutions is a cloud-based childcare management software that simplifies administrative tasks and enables contactless check-in/out, integrated tuition collection, business management, and more.

Activity Dashboard

Activity Tracking

Alerts/Notifications

Assessment Management

Assignment Management

Attendance Management

Attendance Tracking

Billing & Invoicing

Calendar Management

Certification Tracking

Check-in/Check-out

Class Scheduling

Communications Management

Contact Database

Curriculum Management

Customer Accounts

Customizable Forms

Customizable Reports

Daily Reports

Data Import/Export

Data Security

Document Management

Document Storage

Electronic Payments

Electronic Signature

Employee Management

Enrollments/Onboarding

Faculty/Staff Management

Financial Management

Immunization & Allergy Tracking

Learning Management

Lesson Planning

Meal/Nutrition Management

Milestone Tracking

Mobile Access

Multi-Location

Online Calendar

Online Payments

Parent Portal

Parent/Student Portal

Payment Processing

Records Management

Registration Management

Reporting & Statistics

Reporting/Analytics

Resource Scheduling

Role-Based Permissions

Self Service Portal

Student Information/Records

Student Management

Task Management

Third-Party Integrations

Wait List Management

Procare Solutions

Android

Linux

Web-based

Windows

iPad

iPhone

Site director

Easy to use, the student management portion is also great, and the most important part is the parent messaging is the best part.

Operations Manager

The cost is very good compared to the other platforms that are available to childcare centers. Most of the features are good.

Director

It is so user friendly and our parents are excited about it. We recently moved to app only enrollment and the ease of uploading forms is a godsend.

Owner and Director

This feature is awesome for the parents. I also like the ease of printing the sign in sheets.

Account Executive 

I love that we can track how our younger children are eating and when they are being changed. I love love the updates from the teachers.

Center Director

Everyone on the phone is polite, has excellent customer service and is there to help answer your questions and teach you how to do the task so you can remember for next time. Really love this product.

Owner/Director

The meal tracking and tuition express are two of my favorite things about procare. I love that trainings are offered and the tech support is amazing.

Owner/Director 

This product has been amazing and customer service/support has been reliable and helpful as I learned the system. The tutorials are fabulous and I would highly recommend the software.

Office Manager

I haven't found a software that can do it all. To switch we would be trading problems for problems.

This is an excellent software that is cloud based so we are able to share information updates quickly and accurately. I like that we can have multiple time clocks that communicate immediately.

I should be able to create a licensing-compliant registration form for parents, which includes emergency contacts, allergies, medical insurance number, etc. Staff timecards are poorly designed.

owner

Ease of use, value for money, and also helpful for staff. Was very easy to get to understand the software and easy for our customers to use too.

Postdoctoral researcher

It works great for child care centers. Finger print login makes it ideal for both businesses and child care center settings.

Day Care owner and full time software professional

This is best integrated child care center management software on cloud with easy to manage customers, teachers and also accounts.

I love that it is cloud based. I can sign on anywhere to help my customers and staff.

director

It has been having a few glitches lately. It's very frustrating when you can't access your information because server is down.

The correction of staff time when they miss a clock in is a little more time consuming than I would prefer.

Owner

Tuition Express integration; ability to manage multiple sites; keypad security.

Procare Solutions screenshot: Procare Solutions child information

Procare Solutions screenshot: Procare Solutions QR check-in

Procare Solutions screenshot: Procare Solutions parent communication

Procare Solutions screenshot: Procare Solutions invoicing

Procare Solutions screenshot: Procare Solutions eDocument management

Procare Solutions screenshot: Procare Solutions manage students

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Small Business

Academia ERP software for schools, colleges, universities, and training institutes. It comes with 30+ modules that assist the academic and administrative staff in managing, monitoring, and administering all the operations in an institute. Includes - admissions, attendance, examination, MIS, etc.

Built for class-based businesses, Udio offers a range of management tools including booking and scheduling, integrated payments, powerful reporting and more. Empower customers to manage their bookings, make payments and track progress via the 24/7 portal, saving you hours in admin each week.

Classter is the only all-in-one school, learning and student information management platform that simplifies everything. 

From admissions to alumni, Classter handles it all in one place. 

Empower teachers, engage students, and make data-driven decisions with ease.

FreshSchools is a school management tool that helps teachers, administrators, and parents stay connected seamlessly anywhere—with up-to-date information. It provides several features such as email reminders, document storage, custom branding, peer-to-peer fundraising, and more.

Independent/Private

K-12

School District

Special Education

FreshSchools

PTA Member

Very quick and decisive turn around on concerns and issues. It's a great system that will increase member's ability to communicate and keep administrative teams in contact with their constituency.

Technology Committee Chair

FreshSchools is an amazing application. The team behind it are deeply committed to helping schools succeed without breaking the budget.

President

They are very responsive to any questions or issues and have gone above and beyond to help us to find solutions to our needs. The website and app are both attractive and user friendly.

FreshSchools has been a great tool for improving communication at our school. It is easy to use and has several tools we love including the fundraising tool.

The customer service is fantastic. I also appreciate that they continue to work to expand and improve the program.

Parent Volunteer

We set up the school store and for the first time, our parents can buy merchandise online and it is incredibly easy to track and fulfill orders. FreshSchools is amazing and I HIGHLY recommend it.

Software Engineer

The ability to be able to share fundraising event externally in a beautiful vibrant is key when sharing links across social media and traditional email.

Glad to have a school store that is easy to maintain and use. We have had great support from the FreshSchools team, and request for features has been delivered in a short time (weeks, not months).

Communications Coordinator

We are thrilled with the technical support, even after the initial set-up, and we appreciate that Fresh Schools are open to suggestions based on real-user needs.

Thank you for helping to kick off this school year on a positive and supportive note.

Integration of 3rd party tools like Google analytics. Overall our school community has benefited from our FreshSchools adoption, and it has been a great fit for our needs.

Fundraising

FreshSchools has been a true asset to our school fundraising experience. The user interface is easy and intuitive for everyone to use.

Technology Coordinator

At this time, there is nothing that I can say is wrong with this program.

Although it was a big leap of faith from our administration, teachers and parents, it has been a positive experience. The costumer service has been wonderful.

Anytime we have had a suggestion or problem, we get a response within an hour or two. We will absolutely use FreshSchools again next year.

Easy to use, and has integrated fundraising tools.

Student

Despite presenting its free trial version of 30 days, this software to be obtained completely has to pay for the license of use.

Procare Solutions vs FreshSchools Comparison (2026)

Procare Solutions

FreshSchools

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives