Smartcare vs Procare Solutions

Lillio

brightwheel

Playground

Kangarootime

LineLeader by ChildcareCRM

1CoreSolution

Compare Smartcare and Procare Solutions based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Brightwheel is both a mobile app (Android + iOS) and cloud-based software built for childcare, daycare, and preschool programs. Brightwheel childcare management software offers digital check-in/-out, digital daily reports, paperless billing, robust parent comms, and free training and support.

Lillio is a cloud-based solution for parent communication, digital daily reports generation, and educational documentation in daycare, child care and preschool classrooms.

1Core is a cloud-based child care center management software which offers a parent portal, payment processing, time & attendance tracking, reporting, and more

Smartcare is a cloud-based child care center management software that assists with connecting parents, care center owners, directors and teachers in real time with each other.

Activity Dashboard

Activity Tracking

Attendance Tracking

Billing & Invoicing

Calendar Management

Check-in/Check-out

Communications Management

Contact Database

Customer Accounts

Daily Reports

Electronic Signature

Employee Management

Enrollments/Onboarding

Immunization & Allergy Tracking

Meal/Nutrition Management

Milestone Tracking

Parent Portal

Payment Processing

Records Management

Registration Management

Reporting & Statistics

Role-Based Permissions

Wait List Management

Smartcare

Android

Linux

Web-based

Windows

iPad

iPhone

Administrative Assistant

There are a few attributes that we used regularly from the previous software that we are sorely missing. For example, there is no way to track employee vacation, sick, or personal time.

Child Care Director

Sometimes for no reason our entire center jumps into the wrong class and on one occasion the entire center was signed out when a teacher logged off. This has cause a lot of panic from our parents.

Teacher

I love being able to sign my children in and out using this app. I also love receiving notes/messages about my kids during the day.

Administrative assistant 

Not able to delete payments are charges that have been entered. I would also do away with flu vaccine option since it is not a requirement vaccine.

case manager

The teachers are able to share pictures and child's progress via app which is super convenient. Being able to also see who signs children in and out with a unique code and or pin.

I love being able to see pictures/videos of my kids. I love being able to view our bill on the app.

Director of Compliance, Reporting & Financial Analysis

I was not in on any of the training but have found it very easy to get into and find what I need. I also like that we have our money straight in the bank.

Director of Media & Communications

Unfortunately there is no API so integration with other products is someone limited. The reports are somewhat limited at times as well.

Director

When an error is made the parent question the competency of the childcare staff. When pulling reports it is often difficult to get the specific information needed to complete a task as assigned.

Good customer support during transition was very good.

The support at Smartcare is very responsive, quick to help, and eager to solve problems. Smartcare saves administrative time and has really cut down on paper used at our center.

I don't think it's perfect, but there are enough good aspects to make me not look elsewhere for another option. Customer service has been excellent and I believe they will continue to improve it.

Art Teacher

A setback is that there is no way for teachers to see what was updated from previous teachers before them, which can cause confusion.

I also love that you can also pay your co-pay through the app.

The only issue i have notice with the app is that  it does sometimes lag and updates will post late.

Owner/Director

It is now hard to pass on those costs to parents because we don't use it for billing.

Teachers 

Overall very user friendly and go lots design.

Smartcare screenshot: Smartcare send notiifcations

Smartcare screenshot: Smartcare check in and out

Smartcare screenshot: Smartcare timeline view

Smartcare screenshot: Smartcare manage center

Smartcare screenshot: Smartcare handle billing

Smartcare screenshot: Smartcare billing settings

Smartcare screenshot: Smartcare add charges

Smartcare screenshot: SmartCare family dashboard

Smartcare screenshot: SmartCare reporting

Smartcare screenshot: SmartCare accounting feature

Smartcare screenshot: Smartcare manage leads

Smartcare screenshot: Smartcare enrollments

Smartcare screenshot: Smartcare dashboard

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Kangarootime is a cloud-based childcare platform with automated payments and billing, a digital classroom and a parent communication tool.

Playground is a childcare management software that assists with billing, family engagement, digital paperwork, attendance tracking, food program management, reporting, staffing, and more.

LineLeader delivers full-featured customer relationship management (CRM) software, a parent engagement app, and childcare management software (CMS)— together in one solution.

Procare Solutions is a cloud-based childcare management software that simplifies administrative tasks and enables contactless check-in/out, integrated tuition collection, business management, and more.

Alerts/Notifications

Assessment Management

Assignment Management

Attendance Management

Certification Tracking

Class Scheduling

Curriculum Management

Customizable Forms

Customizable Reports

Data Import/Export

Data Security

Document Management

Document Storage

Electronic Payments

Faculty/Staff Management

Financial Management

Learning Management

Lesson Planning

Mobile Access

Multi-Location

Online Calendar

Online Payments

Parent/Student Portal

Reporting/Analytics

Resource Scheduling

Self Service Portal

Student Information/Records

Student Management

Task Management

Third-Party Integrations

Procare Solutions

Site director

Easy to use, the student management portion is also great, and the most important part is the parent messaging is the best part.

Operations Manager

The cost is very good compared to the other platforms that are available to childcare centers. Most of the features are good.

It is so user friendly and our parents are excited about it. We recently moved to app only enrollment and the ease of uploading forms is a godsend.

Owner and Director

This feature is awesome for the parents. I also like the ease of printing the sign in sheets.

Account Executive 

I love that we can track how our younger children are eating and when they are being changed. I love love the updates from the teachers.

Center Director

Everyone on the phone is polite, has excellent customer service and is there to help answer your questions and teach you how to do the task so you can remember for next time. Really love this product.

The meal tracking and tuition express are two of my favorite things about procare. I love that trainings are offered and the tech support is amazing.

Owner/Director 

This product has been amazing and customer service/support has been reliable and helpful as I learned the system. The tutorials are fabulous and I would highly recommend the software.

Office Manager

I haven't found a software that can do it all. To switch we would be trading problems for problems.

This is an excellent software that is cloud based so we are able to share information updates quickly and accurately. I like that we can have multiple time clocks that communicate immediately.

I should be able to create a licensing-compliant registration form for parents, which includes emergency contacts, allergies, medical insurance number, etc. Staff timecards are poorly designed.

owner

Ease of use, value for money, and also helpful for staff. Was very easy to get to understand the software and easy for our customers to use too.

Postdoctoral researcher

It works great for child care centers. Finger print login makes it ideal for both businesses and child care center settings.

Day Care owner and full time software professional

This is best integrated child care center management software on cloud with easy to manage customers, teachers and also accounts.

I love that it is cloud based. I can sign on anywhere to help my customers and staff.

director

It has been having a few glitches lately. It's very frustrating when you can't access your information because server is down.

The correction of staff time when they miss a clock in is a little more time consuming than I would prefer.

Smartcare vs Procare Solutions Comparison (2026)

Smartcare

Procare Solutions

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives