Microsoft Lens vs Square 9

Revver

PDFelement

ActivityHD

Grooper

ddSuite

E2open

Compare Microsoft Lens and Square 9 based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Grooper intelligent document processing provides data enrichment that embeds human comprehension into documents and other unstructured data. The solution is delivered in a collaborative consulting fashion or as a data fulfillment service.

Revver automates document-centric work and enables document-work collaboration. It is built for financial service organizations, insurance companies, and back-office departments across many industries, including healthcare, manufacturing, social care, IT, and many others.

PDFelement is a cloud-based and on-premise PDF editor that assists users in creating, editing, protecting, and signing PDFs across desktop, mobile, and web platforms. The tool allows users to modify PDF content similar to a word processor, incorporating text, images, shapes, and the ability to import and edit layers. Users can also adjust the size, color, and font styles, insert links, and apply watermarks to their documents.

Microsoft Lens (formerly Microsoft Office Lens) is an optical character recognition (OCR) solution designed to help businesses of all sizes capture and record information from images, documents, notes, whiteboards, business cards and more. It allows users to scan and create digital copy of any printed or written text.

Convert to PDF

Data Capture and Transfer

Data Extraction

Data Import/Export

Document Conversion

Document Imaging

Document Storage

Full Text Search

ID Scanning

Image Pre-processing

Multiple Output Formats

Offline Access

PDF Conversion

Search/Filter

Secure Data Storage

Text Editing

Text Extraction

Third-Party Integrations

Microsoft Lens

Android

Web-based

Windows

iPad

iPhone

Freelancer

I have used and fell in love with this software that I find it difficult to pinpoint a thing I least like about it. Generally, the software has been wonderful and a time saver and stress reliever.

Teacher

It's also a recommended software for taking random shots whose quality are at par with those of other top applications out in the market, or maybe better.

I use it to scan images with texts that I want to keep saved (newsletters, documents, etc.). The repositioning of the photo is great and helps to make all text readable.

Economist

This is a nice addition to the MS 365 suite. It very useful for just grabbing things like business cards or individual handouts etc.

It's the best scanner app that I have ever used. Its highly reliable, providing high quality scanning services.

Chairman

Sometimes on my android phone it lags and fails to save scanned documents. Also on minor occasions the app failed to recognise the document.

This app is recommended for all students and office workers for  best obtainable portable scanning without depending on traditional scanning machines.

Assistant Manager

I like that Office Lens can easily scan any printed material and makes it searchable within OneNote. I also like the easy integration with other tools such as OneNote and syncing across devices.

Great overall performance compared to other alternatives out there and it works pretty well with the office suite.

Manager

I appreciate the ease of use and the tight integration with OneNote.

trade marketing assistant

I really like this app, because it is easy to use, scans documents, photos properly, and I can upload easily to OneDrive or share to my contacts.

Solution Architect

It can be a bit confusing to set up, especially if you have both a personal Microsoft account and a Work or School account (Office 365) on your mobile.

Assistant Manager 

Sometimes it fails to recognize the right shape of the paper.

Sales Coordinator Foodservice Division

Sometimes the image comes out shadowed or blurry around the edges.

Systems Manager

Its simple to use and value for money. It can be any application I use from Word to excel or powerpoint the experience is amazing...You dont get lost if don't know anything the help button helps you.

Software Developer

A very unique feature of Microsoft Office Lens is that it can convert hand writing into text, a feature that's just priceless.

Microsoft Lens screenshot: Microsoft Office Lens capture whiteboard screenshot

Microsoft Lens screenshot: Microsoft Office Lens capture printed text screenshot

Microsoft Lens screenshot: Microsoft Office Lens save and access data anywhere screenshot

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

E2open is the connected supply chain software platform with the largest multi-enterprise network. Planning, channel, supply, global trade, and logistics application suites cover the end-to-end supply chain, and a unified user experience provides single-view access for collaboration. Moving as one.™

ActivityHD is an enterprise resource planning (ERP) solution that assists businesses of all sizes with payroll processing, accounting, business management and more.

ddSuite software from DDC Schweiz allows object data of large infrastructure objects to be viewed from the overall view down to the smallest detail, managed and orders and invoices to be triggered.

Square 9 is an enterprise content and document management platform that helps businesses streamline document capture, web forms, and other business process automation tools to automate processes.

Access Controls/Permissions

Accounting

Activity Dashboard

Activity Tracking

AI/Machine Learning

Alerts/Notifications

Annotations

Approval Process Control

Approval Workflow

Archiving & Retention

Audit Management

Audit Trail

Autofill

Batch Processing

Business Process Automation

Business Process Control

Collaboration Tools

Commenting/Notes

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Templates

Data Storage Management

Data Synchronization

Data Verification

Digital Signature

Disaster Recovery

Distributed Capture

Document Automation

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Drag & Drop

Duplicate Payment Alert

Electronic Forms

Electronic Signature

Email Management

Expense Tracking

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

Forms Automation

Forms Creation & Design

Forms Management

Generative AI

Graphical Workflow Editor

HIPAA Compliant

Image Editing

Indexing

Information Governance

Invoice Processing

Metadata Extraction

Metadata Management

Mobile Access

Multi-Language

No-Code

Optical Character Recognition

Pre-built Templates

Process Modeling & Designing

Process/Workflow Automation

Real-Time Data

Real-Time Reporting

Real-Time Updates

Receipt Management

Remote Data Capture

Reporting & Statistics

Reporting/Analytics

Role-Based Permissions

Rules-Based Workflow

Single Sign On

SSL Security

Supplier Management

Surveys & Feedback

Tagging

Square 9

Finance and Admin Assistant

Also, the team at Square 9 is great about helping when you have an issue. I am a new admin and they have been helpful walking me through how to fix things when I don't know what to do.

Business Mgr.

Awful, the reseller sold us support and have been awful to work with - very misleading presentation.

Sr. Purchasing Agent

I love the options to customize searches and permissions. I like that I can do some level of customization without outside help.

Managed IT and Solutions Specialist

Its intuitive interface and robust features make document storage, retrieval, and sharing effortless, helping teams to collaborate more effectively and efficiently.

Assistant to CFO

I love that and enjoy using the program. I spend 6-8 hours on it each day and feel like my job is much easier.

Reception Admin Assistant Sales Support

It has saved us a lot of time with document imaging, we scan close to 300 documents daily so OCR has been a great tool for reading the documents.

Director of Revenue and Reimbursement

Extremely easy to use  and has an amazing upload feature.

Executive Director

We had many years of client files that we are required to maintain. We have saved so much space it is incredible, and our documents are much more secure.

Info Sec Lead

Customer service is exceptional. Response time combined with the depth and breadth of knowledge by support is amazing.

VP; Information Technology

I have never had an issue with the software or support and the support staff are AWESOME. I have attended several trainings in New Haven and always walk away energized to try something new.

The time it takes to "pull" up the document is frustrating.

Manager, ECM SMB Professional Services

The Square 9 bEST connector directly integrates with our devices, simplifying scanning, indexing, and searching of documents from the panel.

System Administrator

The desktop application runs much slower than the application on the server. Probably more of an issue with my network than anything else, but still annoying.

Simple, easy workflow processing. It is intuitive and user friendly.

Administrative

I really can't think of an issue that I dislike.

Contractor Specialist 

Ease of use and the cost of what you get with the product.

Financial Controller 

We have saved money and time by utilizing Sqaure9 software for our Accounts Payable System and streamlined a lot of processes along the way.

Technology Director

Day to day management and use is much easier with its Active Directory integration.

Microsoft Lens vs Square 9 Comparison (2026)

Microsoft Lens

Square 9

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives