PaySimple vs QuickBooks Money

PayPal

Venmo

Stripe

PayPal provides an end-to-end suite of tools that can integrate with a business's existing systems and service providers. Its network of shoppers and businesses provides AI-driven data insights to help businesses reach new customers and drive results.

Venmo is a digital wallet and payment gateway that allows customers to send money and make purchases via mobile device, and share activity via the purchase feed

Stripe is a financial infrastructure platform that enables businesses to accept payments online and in person. It offers a suite of APIs for payment processing, subscription management, fraud prevention, and financial services integration Stripe provides both developer-focused tools with extensive documentation and no-code solutions for businesses without technical staff.

Fitness Entrepreneur 

That customer service is no longer there, it seams I will reach a machine before a human(that’s thr new norm though)

Billing Admin

If i have any problems or issues customer service is always available and quick to answer.

Manager

The customer service is usually very helpful and easy to work with anytime we have questions.

PaySimple is the leading payments management solution for service-based businesses, powering the cashflow of over 20,000 companies nationwide.

Access Controls/Permissions

Accounting

ACH Payment Processing

Activity Dashboard

Alerts/Notifications

Billing & Invoicing

Billing Portal

Cash Flow Management

Catalog Management

Check Processing

Client Portal

Contact Database

Credit Card Processing

Customer Accounts

Customer Database

Customer History

Customizable Branding

Customizable Fields

Customizable Invoices

Customizable Reports

Data Security

Data Synchronization

Debit/Credit Card Processing

Dunning Management

eCommerce Management

Electronic Payments

Email Reminders

Email Templates

For Small Businesses

Fraud Detection

In-Person Payments

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Mobile Access

Mobile Payments

Monitoring

Multi-Period Recurring Billing

Multi-Store

Online Invoicing

Online Payments

Ordering Automation

Order Management

Overpayment Processing

Partial Payments

Payment Processing

PCI Compliance

Point of Sale (POS)

Project Billing

Real-Time Data

Real-Time Reporting

Receipt Management

Receivables Ledger

Recurring Invoicing

Recurring/Subscription Billing

Reminders

Reporting/Analytics

Reporting & Statistics

Sales Reports

Self Service Portal

Shopping Cart

Status Tracking

Subscription Management

Website Management

Reviews for PaySimple come from a wide variety of industries, including health, wellness and fitness (9% of reviewers), construction (8%), and accounting (7%). The most frequent use case for PaySimple cited by reviewers is payment processing (57% of reviewers).

Users and use cases

PaySimple is a payment processing tool with key features that include ACH payment processing, online payments, and recurring/subscription billing, and more.

PaySimple

Web-based

iPhone

iPad

Android

Square Point of Sale

QuickBooks Enterprise

QuickBooks Online

Basic

Office Manager

Not every invoice but every weekly invoicing batch has more than one invoice that is off a penny in either direction.

Process associate

It simplifies invoicing, recurring billing, and online payments, which has streamlined my business operations significantly.

Owner

We established them as our payment processor before we had customers, and right away noticed fees from them, and three vendors that were affiliated with them started sending us fees as well.

At this point, we've sent multiple unanswered notices asking about fees, formally cancelling the service, and still we've never received an invoice, only continual withdrawals from a bank account until we closed it.

We've been using this system for years after an accountant switch and if I could convince the boss to switch to something else, I would.

We replied to those notices asking for line items, invoice, something associated with the fees to understand how to categorize and/or appropriateness.

We also started receiving requests for payment from their vendor/partner (it's unclear) named PaySafe who threatened to send us to collections despite acknowledging that we've received no services from them.

Senior Engineer

I can accept a variety of payment options, such as credit cards and electronic payments, with PaySimple, making it convenient for my consumers and increasing my revenue streams.

I find it simple to create and manage invoices, handle online payments, and keep track of transactions thanks to the platform's user-friendly design.

I discovered that PaySimple's pricing plans can be a little on the expensive side compared to some other providers of payment solution because I am always mindful of minimizing my spending as a small business owner. Although the platform has great features and functionality, the price may be an issue for companies with tight budgets.

You will receive fees and notices from vendors that do not share their name without understanding that they are part of the group.

At some point they were acquired by Private Equity and it seems their business model has changed quite a bit.

President

I have been using the product for over 15 years now and it's hard to connect to Customer Representative and if we open a ticket, they take 4-5 days to reply and without proper resolution.

The detailed reporting and analytics tools offer insightful data on the financial health of my company.

I need a payment system that is both dependable and effective for my business, and PaySimple meets both requirements.

Manager 

It may have system failure due to inadequate internet faciliting to late payments

So it's clear they were receiving the messages.

Information Technology Assistant

The increased traffic has supported our marketing efforts towards our website since we started accepting online payments from our clients.

Mental Performance Consultant 

They are used to software like quickbooks and paypal for payments which could be a problem at times.

I love how it automatically generates my invoice once the template is built.

We process payments from some of our customers who would normally send a check and the ability to pay online has made payment tracking easier.

Accountant

I manually enter the information from PaySimple into our Customer tracking software, and our accounting software, but it is easy to use.

Director of Marketing 

The product allowed us to launch a subscription program with little development and within weeks as 90% of the required functionality was out of the box.

manager

I love that I get sent monthly reports and can find my points of sales with ease.

Project Manager

Another issue that I have with this software is the confusion & lack of flexibility regarding user roles. As mentioned above, we use PaySimple to collect mortgage payments and appraisals.

Business Manager

Allowing our customers to pay online through our website has brought more traffic to our site which helps with our marketing attempts.

Program Director

There are still some disconnects between the contact record details and transaction records that are still coming together that would make certain customized reporting even easier.

C.E.O.

My major point of contention with Paysimple,  when we signed up with them; the sales Rep said after six-months are account can be reviewed for any risk factors and at that time the Per transaction limit of $1500 would be Increased or removed altogether.

The second problem we encountered was the system's inability to accept American Express. When we turned on the feature to be able to accept credit card payments, we were uninformed that this excluded American Express.

Administrator

The update within the last few years to view payment method, payment history and addresses all in 1 contact page was a really great add.

we add no fees for an ACH payment but if the customer decides to sue a debit-cc and enters the original payment due, we incur the processing charges.

It would be good if PaySimple had a way for customers to indicate, when they register a card, that they want it to be automatically run each month - some kind of indicator in their profile.

Co-Founder

This allows us to save lots of time from processing checks and also lots of money from processing credit cards.

Our billing cycle is 1st of the month, but self-service doesn't let me force people to pay for the current month and then get charged on the subsequent 1st.

Business Administrator

PaySimple's system has enabled us to collect more payments and easily follow up on outstanding invoices.

You are able to process saved credit cards without the CVC on the app but not on the desktop version.

My business requires it monthly for every customer to generate the recurring revenue that my company depends on.  

Sales/Project Manager

When printing checks, some banks don’t like to release full funds because it doesn’t look “official” or they’ve never seen a paper check like it.

PaySimple is one of the few systems that is able to do recurring billing/subscription style billing.

billing coordinator

Currently there are two different companies that I work for and I would like the option to be able to switch over to each companies portal without having to login each time.

It was supposed to collect a fee on certain transactions and not collect on others and it doesn't know how to tell the two apart.

Unable to easily update my logo and add custom messages to invoices

Admin Technician

We like the store option that way we can offer products and hide them instead of deleting them out of inventory.

Office Manager 

I have to copy and paste and edit a word document in order to get the information I need.  

Marketing Manager

PaySimple was the only payment solution that passed all of our tests after we peered past the marketing veil and actually got to test the product.

Owner/President

System has allowed duplicate payments through my crm integration.  

We do very small amount of processing at the time and it is just simple recurring and an occasional online payment.

General Manager

It's difficult to figure out where to change or delete information and sometimes difficult to track when an error is made.

I like the recurring billing and the one option to put payments on the website.

Pastor

Different people creating different forms leading to too manty header options.

Reviewers feel that PaySimple's Payment Processing aspect is dependable and efficient, allowing for quick authorization and settlement of transactions. Users report that PaySimple supports a variety of payment options, including credit cards and ACH, and integrates smoothly with banking systems. They find the Payment Processing feature easy to manage, with helpful reporting tools for tracking sales and financial health. Some users wish PaySimple would process payments and deposits faster, but overall, they value its reliability. Of the 20 PaySimple users who gave detailed accounts of their use of Payment Processing, 90% rated this feature as important or highly important.

Invoicing

Reporting

Account Management

Small Business

Sales

Profile Management

Form Customization

Mid-size Business

Freelancers

KickServ

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

Abby

Abby helps businesses ensure that customer documents are legal and comply with the rules. Customers can pay online and receive reminders for late payments.


QuickBooks Money is a payment management and mobile payment gateway allowing vendors to process credit card transactions via mobile application. The payment platform uses a credit card reader plugin enabling users to process payments and request customer electronic signatures via a touch screen.

Cash Management

Contactless NFC

Credit Card Management

Digital Wallet

Electronic Signature

Financial Management

Mobile Card Reader

Multiple Payment Options

Purchasing & Receiving

Sales Tax Management

Transaction History

QuickBooks Money

Square Payments

FreshBooks

Wave

Cash App

Business Owner

I like that it comes with a card and instant access to your funds after receiving a payment and that it allows echeck payments.

Designer

Easy income and expense tracking for my business.

PaySimple vs QuickBooks Money Comparison (2026)

PaySimple

QuickBooks Money

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives