XPENDOR vs Coast

webexpenses

SAP Concur

Expensify

Webexpenses provides simple, intuitive cloud-based software for smarter expense management and invoice processing, with full support and seamless integration.

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions.

Expensify is an expense management platform that automates receipt scanning, expense tracking, and employee reimbursements. The software includes features such as corporate card management, travel booking capabilities, and integration with accounting systems including QuickBooks, NetSuite, Sage Intacct, and Xero. Expensify offers global reimbursement processing and allows organizations to link existing corporate cards from banks worldwide.

SaaS solution for digitization and management of tickets, invoices, and expense reports. A  solution easily integrable with other software thanks to public APIs available and with a wide range of functionalities, all of them at one price.


Access Controls/Permissions

Accounting

Accounting Integration

Ad hoc Reporting

Annotations

Approval Process Control

Approval Workflow

Audit Management

Audit Trail

Billing & Invoicing

Categorization/Grouping

Compliance Management

Configurable Workflow

Content Scan

Corporate Card

Credit Card Management

Customizable Fields

Customizable Reports

Data Capture and Transfer

Data Extraction

Data Import/Export

Data Verification

Document Conversion

Document Editing

Document Review

Document Storage

ERP integration

Expense Claims

Expense Tracking

File Transfer

Financial Analysis

Financial Management

Full Text Search

Image Pre-processing

Indexing

Invoice Management

Invoice Processing

Language Detection

Mileage Tracking

Mobile Access

Mobile Receipt Upload

Multi-Currency

Optical Character Recognition

Policy Management

Real-Time Analytics

Real-Time Data

Real-Time Monitoring

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Receipt Management

Reimbursement Management

Reminders

Reporting/Analytics

Reporting & Statistics

Rules-Based Workflow

Search/Filter

Single Sign On

Spend Analysis

Spend Control

Supplier Management

Text Editing

Third-Party Integrations

Time & Expense Tracking

Timesheet Management

Vendor Management

Workflow Management

Proprietary

XPENDOR

iPad

iPhone

Web-based

Android

Basic

Marketing Tecnitian

Like the receipts, I know now that the have to be a JPG format, but it took me some time to find out.

Intuitive and it has rhythm to use ir on a daily basis

Invoice Registration

Ease of Use

User Interface

Small Business

Mid-size Business

Large Enterprises

Onegolive Services

Samsara

Samsara is a fleet operations management platform which helps businesses across various industries including transportation, logistics, and construction streamline fleet operations with features such as GPS fleet tracking, ELD compliance, routing and dispatch, documents, reporting and alerts, and more.

Motive

Motive is a cloud-based fleet management solution that helps fleets of all types track vehicles with real-time GPS, automate operations, simplify compliance, and more, using a centralized platform.

Fleetio

Fleetio is a cloud-based fleet management software that helps businesses streamline maintenance and control operations via a centralized dashboard. Users can track, analyze and improve their fleet operations.

Owner

We switched a few months ago and we like the reporting, their customer service, website, and our fuel savings.  

Systems Director

Their support team is available quickly any time we need any assistance, it's been great.

Coast is a tech-enabled fuel card and expense management solution that gives companies with commercial vehicle fleets greater visibility into and control over employee spending on fuel and other ‘in-the-field’ expenses.

Activity Dashboard

Activity Tracking

Alerts/Notifications

Document Management

Employee Management

Fuel Cost Management

Fuel Tracking

IFTA Reporting

Location Tracking

Transaction History

User Management

Coast

BILL Spend & Expense

Region Director

Overall, I am very pleased with the accessibility and support from our designated Coast reps, the program is largely easy to use, and we are already seeing savings due to the larger network of fuel vendors and the better rebates per purchase. Plus as we roll out our fleet management program with Merchants and utilize Samsara for our GPS and video monitoring, we have an active ecosystem of driver safety and accountability.

Simplicity and functionality wrapped up into a great app and program for handling my organization's fuel purchases in the field.

Office Manager

THe policies I can create for each different employee and the ability to block charges far from the vehicle with a Samsara integration.

Director of Operations

The notification settings are not configurable by role so you either get all or none of the notifications, even things irrelevant to managing the daily card usage.

Operations Manager

The only thing is would like more loyalty perks, such as fuel discounts at partner gas stations, or some king of points to be collected, which can be spent on some rewards

franchise coordinator and manager

The system keeps better tabs on how and when our employees are using the cards and seems to have put an end to any wasteful spending or misuse of company funds

Accounts Payable

It's easy to navigate through the account and the app and maintain and monitor spending.

The fact that it integrates with out fleet management software has been it extremely easy for use to track costs without having to double enter data across multiple platforms.

The reporting piece on the web platform can be a little cumbersome and challenging to create custom reports.

Account Manager

The limit as to how many vehicles at the same time can use the same card to fill up their tanks.

This provides management with better data on overall fuel usage and costs by driver.  

If the employee pays inside the store for gas I usually get an email stating they used the wrong fuel type.  

All of the companies gas fees and charges are in one place, and we can track mileage.  

IT Director

We love how you can have the cards function as a fleet gas card only for some team members while also allowing other cards to function as standard credit cards.

Admin

It's very user friendly and I like that you can change things when someone doesn't work here anymore.

President

Wish reports matched end of month statement - sometimes if fuel is pending it doesn’t match.

We can allow anyone, of only a few people the ability to request approval for a transaction that is outside the allowed parameters, whether that's the spending limit, time limit, or even a category that's not allowed.

General Manager

With all the systems in place I love the fact I if a card does get lost I don't need to stress with the chance of someone else being able to use it.

The management tools allow us to crack and control spending.

Controller

The security around the cards, the reports I can run, the Customer Service.

Fleet Director

Some interrogations with other software can over ride settings if setup incorrectly.

Incredibly low monthly fees, locks after usage to avoid theft of card is lost or forgotten.  

The convivence of having multiple cards for our workers to use while they are out working.  

We are now able to track the "where and when" of spending.

Managing Partner

Great way to maximize fleet fuel efficiency and keep track of driver spend.

Love the interrogation with Samsara to alert if a vehicle is far away from the fueling location.

The simplicity of being able to manage gas cards for my employees.

C.E.O.

We chose Coast to replace another service provider we had been using for a very long time and because they became no longer as easy to work with and we had many problems with them we looked and found Coast the "best" for our needs.

It used to involve a lot of upkeep managing gas receipts, now it's all incredibly easy and efficient.

Very pleased with using Coast for managing our gas cards for my employees.

Coast has made it extremely easier to track spending for our business.

Accounting Manager

So many options and opportunities to make each card to each individual

They have performed as advertised and made our life easier being able to supply CC to all key personal

Fleet manager

Not being able to buy other items at gas stations.

Director of Business Intelligence and Analytics

Flexibility to add other spending types if necessary

Fleet Supervisor

Also, continual promos with gas stations helps us save $!

It is simple, efficient, and is saving us substantially in comparison to the previous company we were using.

Coast was easy to transition into and setup.

Being able to track fuel card use throughout the day helps us manage our spend and our crews.

The clarity with the desktop Dashboard integrated with Google maps is great!

Having to text and let them know I am at the station about to fuel up.

Accounting Analyst

Syncing the transactions is a manual process.

It was easy to set up, lots of people to help you succeed and make everything as accurate as you need each card to use.

The Coast Website is super easy to use and their reports make it easy to monitor our fuel usage.

Changes to policies or transaction limits can be made real time and allow us to adapt to our drivers' needs

Monthly Billing is easily downloaded and sorted in Excel to provide a summary for input into our accounting system.  

XPENDOR vs Coast Comparison (2026)

XPENDOR

Coast

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives