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Expense Report Software

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Emburse Certify Expense logo

Emburse Certify Expense

4.7
(1.2K)

Travel and expense report management software

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Gain deep data visibility into corporate spend with the remarkable usability of Emburse Certify Expense. Automatically create reports for employees, streamline approvals, and make reimbursement and reporting effortless for accountants.

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Fyle logo

Fyle

4.5
(141)

Intelligent Expense Management powered by AI

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Fyle's expense management solution enables finance teams to automate tasks like card reconciliation, approvals, etc. with advanced features like multi-currency setup, project-based budgets, integrations with accounting, HR & travel systems and 1-click reporting from Gmail, Outlook, WhatsApp & Slack.

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Teampay logo

Teampay

4.6
(13)

Request, approve, and track company spending in real-time.

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Teampay’s spend management platform gives finance teams control and automates the purchasing, reconciliation, and reporting process.

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Emburse Nexonia Expenses logo

Emburse Nexonia Expenses

4.5
(635)

Expense management for ERP & accounting systems

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Automated timesheet, expense management, and corporate travel solution that gives busy financial leaders the tools to get T&E spending under control.

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Divvy logo

Divvy

4.7
(240)

Spend management and business cards made simple.

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The expense management and business card solution for precise control on company-wide spend.

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TravelBank logo

TravelBank

4.7
(127)

Leading all-in-one expense and travel management platform

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Improve visibility with easy expense capture, seamless reports, an automated approval flow, and timely insights. "My co-worker sent a TravelBank expense report to me, and I’m thinking 'Why are we not using this?' It sped things up so much that I’m able to reconcile in less than a day now."

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Ramp logo

Ramp

4.9
(38)

Corporate card and expense management platform

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Ramp is a cloud-based expense and spend management solution that provides businesses with virtual corporate cards for employees and allows them to track and manage company spending. The platform helps businesses to track trends in spending and identify areas where costs could be cut.

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TripActions logo

TripActions

4.7
(159)

All-in-one travel, corporate card, and expense management.

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TripActions Liquid is a corporate card and expense management solution that helps companies save time and money.

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SalesTrip logo

SalesTrip

4.8
(12)

Expenses management and travel booking on Salesforce

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Submit and process expense claims on Salesforce against specific sales opportunities, customers, projects, campaigns and more. Employees submit receipts on the go via dedicated mobile app. Expense reports not necessary.

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SutiExpense logo

SutiExpense

4.5
(176)

AI-powered expense reporting software to auto detect fraud

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Automate business expense reporting with SutiExpense. Leveraging mobile receipt capture, flexible approval workflows, and integrated financial data exports

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Zoho Expense logo

Zoho Expense

4.6
(698)

The one-stop-shop for travel and expense management

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Zoho Expense is a cloud-based software, designed to make your expense reporting effortless. Automate your expense recording and approval processes with ease.

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Emburse Abacus logo

Emburse Abacus

4.4
(57)

Real-time employee expense management software

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Abacus is automating the way you reimburse your team, reconcile corporate credit cards, and implement your expense policy - all in real time.

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Emburse Tallie logo

Emburse Tallie

4.3
(44)

Mobile and online expense management for smaller businesses.

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The people at Tallie believe small businesses deserve expense report software that is ridiculously easy to use, takes limited time out of the workday to manage, eliminates accounting mistakes and can be implemented rapidly.

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Spendesk logo

Spendesk

4.8
(185)

Smart, trackable spending at work. From Approvals to Zen.

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Spendesk is the all-in-one spend management solution that automates manual expense reports & offers real-time visibility over expenses.

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Timesheets.com logo

Timesheets.com

4.7
(732)

Small Business Time Tracking for Payroll and Billing

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Timesheets.com tracks time and expenses to produce reports and exports to software like QuickBooks for invoicing.

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PayEm logo

PayEm

4.9
(31)

Global spend & procurement platform

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PayEm is a global spend & procurement platform that captures requests, invoices, creates bills, schedules and sends payments to anywhere in the world, in any currency.

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ExpensePoint logo

ExpensePoint

4.9
(279)

Mobile automated expense reporting for employees

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Awarded Best in Value and Best in User Experience, ExpensePoint provides automated employee expense report software to over 45000 clients in over 87 countries.

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Precoro logo

Precoro

4.8
(145)

All-In-One Procurement Software For SMBs and Enterprises

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Capture all of your business expenses in a matter of seconds. Streamlined approvals, expense tracking and reporting, automated PR and PO — all in one procurement software. Enjoy a broad range of features, including integrations with NetSuite and Quickbooks. Get a free 14-day trial.

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Avaza logo

Avaza

4.6
(381)

All-in-one, client-focused project management for teams.

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Create billable and non-billable multi-currency expenses. Setup per unit pricing for expenses such as mileage and enable expense approvals.

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Emburse Cards logo

Emburse Cards

4.5
(42)

Expense management & credit cards with spending rules

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Emburse Cards enables the finance team and business managers to create and distribute credit cards to employees to keep their budget on track. The customizable platform gives users full control over their business and employee expenses with built-in spending rules.

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Reimbi logo

Reimbi

4.9
(24)

The best way to reimburse

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Reimbi is an expense management platform that simplifies expense reporting. Say no to over-built, over-priced, and complicated expense report software.

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PEX logo

PEX

5.0
(21)

Expense management for controlling employee spending

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PEX is an expense management solution for business that integrates your accounting software with prepaid debit cards to control and analyze employee spending

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N2F  logo

N2F

5.0
(5)

Mobile expense report management

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N2F is a mobile expense report platform for freelancers to companies of any size and industry, which helps users manage their expenses from receipt to accounting. Employees can submit expenses while on the go, and the smart scan feature automatically completes expense reports.

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CloudBlue PSA logo

CloudBlue PSA

4.5
(22)

The next generation of professional services automation.

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CloudBlue supports the entire business lifecycle, from lead generation to contract renewal. It is designed specifically for software and services businesses, automating business functions in a single platform available on the cloud. It includes integrated time tracking systems and automated billing

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SentricHR logo

SentricHR

4.3
(162)

Intuitive HR & Payroll software

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From onboarding to payroll and everything in between, SentricHR has the tools you need for every step of the employee lifecycle. With easy-to-use software, pre-packaged workflows, and a team of product experts ready to help, its easy to see why SentricHR makes managing people easier.

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Here's what we'll cover:

Buyers Guide

Expense Management

Most small businesses have expense policies in place to reimburse employees for travel, lodging, and other business-related expenditures. Having an expense policy is great; however, businesses also need to track submitted expense claims effectively. Doing so using software helps ensure that employees are complying with organizational policies and not claiming reimbursement for arbitrary or personal expenses. 

Expense management solutions offer various functionalities that help businesses maintain detailed expense records to identify fraudulent/erroneous claims and analyze employee spending to minimize wasteful expenses. 

In this buyer’s guide, we’ll explore some key functionalities of expense management solutions that can help your small business track expense claims better. We’ll also cover additional factors you need to keep in mind when evaluating these solutions.

Here’s what we'll cover: 

What is expense management software?

Expense management software is a type of accounting solution that automates tracking and processing expense claims, such as spending on travel, business calls, lodging, etc. This type of software offers functionalities that help small businesses avoid errors in tracking expenses, analyze trends in employee spending, and simplify reimbursement claims processing.

What are the types of expense management software?

Expense management software solutions are available as stand-alone tools or modules included as part of full-suite accounting solutions. The right option depends on whether you only need a tool to manage employee expenses, such as tracking receipts and automating workflows for faster approvals, or a more broad-scoped platform to manage organizational financial transactions.   

  • Stand-alone expense management software: These tools offer functionalities designed exclusively for expense management, such as receipt collection, reporting business expenses, and customizable approval workflows. They are ideal for small businesses that want a tool to specifically handle expense claims only. 

  • Full-suite accounting solutions: These solutions include expense management as part of a group of other tools, such as bookkeeping and tax management, for managing all financial accounting processes. Growing small businesses might want to opt for full-suite accounting tools as their requirements are broader than the scope of stand-alone expense management software.  

Key question to ask a vendor before you buy: Do you offer expense management as a part of a full-suite accounting solution or as a stand-alone tool?  

What are the deployment options for expense management software?

In terms of deployment choices, expense management software solutions are either cloud-based or on-premise. 

While both deployment options have their advantages and disadvantages, small businesses will often benefit by choosing cloud-based software. In addition to low upfront costs and faster implementation, many cloud-based expense management software platforms also have mobile apps. This allows users to update and track expense claims on the go using their smartphones.  

Here’s a closer look at these two deployment types: 

  • Cloud-based: The software vendor handles everything including hosting the software, data backup, periodic updates, and maintenance. Small businesses can use the software for a monthly/annual subscription fee.  

  • On-premise: The vendor provides the software for an upfront, one-time license fee. However, businesses will have to manage software hosting, data backup, and software maintenance.   

Key questions to ask a vendor before you buy: Which deployment option do you think would meet my requirements best? How is it more aligned to my business than the other? 

What are some common features of expense management software?

Expense management solutions offer features ranging from receipt management to detailed expense reporting. Read on to learn how these features can help your small business manage employee expenses better.

Receipt management: Allow employees to scan and upload expense receipts from cloud accounts (Google Drive, Dropbox, etc.) using multiple devices, such as desktops, laptops, and iOS/Android tablets and smartphones. Store records of receipts categorized by expense type, such as travel or lodging. 

Receipt management in Zoho Expense

Receipt management in Zoho Expense

Approval workflow management: Set up automated workflows to process employee expense claims; tag receipts to relevant stakeholders and departments, such as project managers or finance teams, for review and approval. 

Expense approval workflow in SutiExpense

Expense approval in SutiExpense

Audit and compliance: Automatically notify employees about duplicate receipts, incomplete documentation, and other expense submission errors that violate your organization's policies. Facilitate periodic audits by providing a central repository of expenses data.

Detecting receipt duplication in Nexonia

Detecting duplicate receipts in Nexonia Expenses

Analytics and reporting: Understand expense trends and plan for future expenses by analyzing common types of expenses, categorized by employee roles and departments, using visual charts and graphs. Identify fraudulent claims and spot anomalies to identify avoidable spending and revise expenses policies. 

Expense analytics in Fyle

Expense analytics in Fyle 

Key question to ask a vendor before you buy: What are the core features of your solution that can help my business track employee expenses better? 

What are some important expense management software integrations?

Integrating expense management software with other solutions allows seamless transfer of data and simplifies processes.  

Here are two types of software that expense management software integrates with: 

  • Cloud storage tools: Integration with cloud storage solutions allows employees to upload receipts they may have stored in these solutions temporarily to the expense management software at a later time. It also provides data backup. 

  • Human resource (HR) software: Integration with HR systems provides automatic mapping to expense brackets for specific employee roles. For example, moving from manager to senior manager may allow for a higher expense limit, and, with this integration, the change would reflect automatically. 

Key questions to ask a vendor before you buy: What are the different integrations your product offers and how can these benefit my small business?  

The ability to embrace new technology is important for growth, but small businesses should focus on the tools/technologies that they can adopt most easily and that will have the greatest impact.

In the context of expense management software, there are two trends that small businesses should pay attention to: 

  • Rise of mobile expense management apps: Many expense management software vendors now offer mobile apps for both iOS and Android devices. These apps use different smartphone features to help users handle processes on the go. For example, they can use cameras to scan and upload receipts and tag them with geolocation data to establish authenticity.  

  • Increasing use of optical character recognition (OCR) to automate data entry: OCR uses computer vision to recognize and capture written or printed alphanumeric characters. The technology is a popular addition to expense management software for identifying required information (such as dollar amounts) from a physical document (such as receipts) and automatically updating relevant fields in the system.  

Key question to ask a vendor before you buy: What new technology innovations have you incorporated in your product and what new trends are you planning to leverage? 


Back to expense management software directory

Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.