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Expense Report Software

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Emburse Certify Expense


Travel and expense report management software

Gain deep data visibility into corporate spend with the remarkable usability of Certify Expense. Automatically create reports for employees, streamline approvals, and make reimbursement and reporting effortless for accountants.

Read more about Emburse Certify Expense

Chrome River EXPENSE is a fast, fluid, mobile web solution that offers global organizations the latest in travel and expense management.

Read more about Emburse Chrome River Expense



Corporate travel platform available on all devices

TripActions is a travel management platform that enables financial teams, human resource teams, and travel managers to collaborate on building, managing and scaling a corporate travel management program. The native mobile apps allow employees to browse and book business travel from anywhere.

Read more about TripActions



Intelligent Expense Management powered by AI

Fyle's expense management solution enables finance teams to automate tasks like card reconciliation, approvals, etc. with advanced features like multi-currency setup, project-based budgets, integrations with accounting, HR & travel systems and 1-click reporting from Gmail, Outlook, WhatsApp & Slack.

Read more about Fyle

Emburse Nexonia Expenses


Expense management for ERP & accounting systems

Automated timesheet, expense management, and corporate travel solution that gives busy financial leaders the tools to get T&E spending under control.

Read more about Emburse Nexonia Expenses



Software for smarter expense management & invoice processing

Webexpenses provides simple, intuitive cloud-based software for smarter expense management and invoice processing.

Read more about webexpenses



Expenses management and travel booking on Salesforce

Submit and process expense claims on Salesforce against specific sales opportunities, customers, projects, campaigns and more. Employees submit receipts on the go via dedicated mobile app. Expense reports not necessary.

Read more about SalesTrip



AI-powered expense reporting software to auto detect fraud

Automate business expense reporting with SutiExpense. Leveraging mobile receipt capture, flexible approval workflows, and integrated financial data exports

Read more about SutiExpense

Zoho Expense


Expense reports, the easy way.

Zoho Expense is a cloud-based software, designed to make your expense reporting effortless. Automate your expense recording and approval processes with ease.

Read more about Zoho Expense



Expense & vendor management with automation

Divvy is an expense management platform which provides employees with a simple way to input & track expenses, while giving businesses full visibility & control

Read more about Divvy

Emburse Abacus


Real-time employee expense management software

Abacus is automating the way you reimburse your team, reconcile corporate credit cards, and implement your expense policy - all in real time.

Read more about Emburse Abacus



Expense solution that brings together finance and travelers

No matter where your employees travel or what they buy, DATABASICS expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.

Read more about DATABASICS Expense

Emburse Tallie


Mobile and online expense management for smaller businesses.

The people at Tallie believe small businesses deserve expense report software that is ridiculously easy to use, takes limited time out of the workday to manage, eliminates accounting mistakes and can be implemented rapidly.

Read more about Emburse Tallie


Small Business Time Tracking for Payroll and Billing tracks time and expenses to produce reports and exports to software like QuickBooks for invoicing.

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Business travel booking & expenses management platform

Rydoo is a leading corporate business travel and expense solution that automates and streamlines processes for high-growth companies and enterprises.

Read more about Rydoo

Sage Intacct


Best-in-class Cloud ERP for Finance

Let Sage Intacct make expense management simple and error-free as possible, so you can maximize revenue and keep your people focused on client goals

Read more about Sage Intacct



#1 Automatic Business Mileage Tracker & Expense Log Software

#1 Rated Expense Management Software. Automatically track mileage & expenses for reimbursement.

Read more about Everlance

SAP Concur


Travel, expense and invoice—automated and in control

Concur takes you beyond automation to a completely connected spend management solution that grows along with your business.

Read more about SAP Concur



Expense management for controlling employee spending

PEX is an expense management solution for business that integrates your accounting software with prepaid debit cards to control and analyze employee spending

Read more about PEX

Emburse Cards


Expense management & credit cards with spending rules

Emburse Cards enables the finance team and business managers to create and distribute credit cards to employees to keep their budget on track. The customizable platform gives users full control over their business and employee expenses with built-in spending rules.

Read more about Emburse Cards



Mobile expense report management

N2F is a mobile expense report platform for freelancers to companies of any size and industry, which helps users manage their expenses from receipt to accounting. Employees can submit expenses while on the go, and the smart scan feature automatically completes expense reports.

Read more about N2F



All-in-one, client-focused project management for teams.

Create billable and non-billable multi-currency expenses. Setup per unit pricing for expenses such as mileage and enable expense approvals.

Read more about Avaza

Veryfi Receipts OCR & Expenses


Expense, receipt capture, and project management tool

Veryfi is a cloud-based platform for managing expenses, receipt collection, and more, automatically. The solution can be used across various industries including construction, property investment, speciality trades, and more, to automate data entry, manage projects, report on key metrics, and more.

Read more about Veryfi Receipts OCR & Expenses



Leading all-in-one expense and travel management platform

Improve visibility with easy expense capture, seamless reports, an automated approval flow, and timely insights. "My co-worker sent a TravelBank expense report to me, and I’m thinking 'Why are we not using this?' It sped things up so much that I’m able to reconcile in less than a day now."

Read more about TravelBank



Corporate card and expense management platform

Ramp is a cloud-based expense and spend management solution that provides businesses with virtual corporate cards for employees and allows them to track and manage company spending. The platform helps businesses to track trends in spending and identify areas where costs could be cut.

Read more about Ramp

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Buyers Guide

Expense Management

Most small businesses have expense policies in place to reimburse employees for travel, lodging, and other business-related expenditures. Having an expense policy is great; however, businesses also need to track submitted expense claims effectively. Doing so using software helps ensure that employees are complying with organizational policies and not claiming reimbursement for arbitrary or personal expenses. 

Expense management solutions offer various functionalities that help businesses maintain detailed expense records to identify fraudulent/erroneous claims and analyze employee spending to minimize wasteful expenses. 

In this buyer’s guide, we’ll explore some key functionalities of expense management solutions that can help your small business track expense claims better. We’ll also cover additional factors you need to keep in mind when evaluating these solutions.

Here’s what we'll cover: 

What is expense management software?

Expense management software is a type of accounting solution that automates tracking and processing expense claims, such as spending on travel, business calls, lodging, etc. This type of software offers functionalities that help small businesses avoid errors in tracking expenses, analyze trends in employee spending, and simplify reimbursement claims processing.

What are the types of expense management software?

Expense management software solutions are available as stand-alone tools or modules included as part of full-suite accounting solutions. The right option depends on whether you only need a tool to manage employee expenses, such as tracking receipts and automating workflows for faster approvals, or a more broad-scoped platform to manage organizational financial transactions.   

  • Stand-alone expense management software: These tools offer functionalities designed exclusively for expense management, such as receipt collection, reporting business expenses, and customizable approval workflows. They are ideal for small businesses that want a tool to specifically handle expense claims only. 

  • Full-suite accounting solutions: These solutions include expense management as part of a group of other tools, such as bookkeeping and tax management, for managing all financial accounting processes. Growing small businesses might want to opt for full-suite accounting tools as their requirements are broader than the scope of stand-alone expense management software.  

Key question to ask a vendor before you buy: Do you offer expense management as a part of a full-suite accounting solution or as a stand-alone tool?  

What are the deployment options for expense management software?

In terms of deployment choices, expense management software solutions are either cloud-based or on-premise. 

While both deployment options have their advantages and disadvantages, small businesses will often benefit by choosing cloud-based software. In addition to low upfront costs and faster implementation, many cloud-based expense management software platforms also have mobile apps. This allows users to update and track expense claims on the go using their smartphones.  

Here’s a closer look at these two deployment types: 

  • Cloud-based: The software vendor handles everything including hosting the software, data backup, periodic updates, and maintenance. Small businesses can use the software for a monthly/annual subscription fee.  

  • On-premise: The vendor provides the software for an upfront, one-time license fee. However, businesses will have to manage software hosting, data backup, and software maintenance.   

Key questions to ask a vendor before you buy: Which deployment option do you think would meet my requirements best? How is it more aligned to my business than the other? 

What are some common features of expense management software?

Expense management solutions offer features ranging from receipt management to detailed expense reporting. Read on to learn how these features can help your small business manage employee expenses better.

Receipt management: Allow employees to scan and upload expense receipts from cloud accounts (Google Drive, Dropbox, etc.) using multiple devices, such as desktops, laptops, and iOS/Android tablets and smartphones. Store records of receipts categorized by expense type, such as travel or lodging. 

Receipt management in Zoho Expense

Receipt management in Zoho Expense

Approval workflow management: Set up automated workflows to process employee expense claims; tag receipts to relevant stakeholders and departments, such as project managers or finance teams, for review and approval. 

Expense approval workflow in SutiExpense

Expense approval in SutiExpense

Audit and compliance: Automatically notify employees about duplicate receipts, incomplete documentation, and other expense submission errors that violate your organization's policies. Facilitate periodic audits by providing a central repository of expenses data.

Detecting receipt duplication in Nexonia

Detecting duplicate receipts in Nexonia Expenses

Analytics and reporting: Understand expense trends and plan for future expenses by analyzing common types of expenses, categorized by employee roles and departments, using visual charts and graphs. Identify fraudulent claims and spot anomalies to identify avoidable spending and revise expenses policies. 

Expense analytics in Fyle

Expense analytics in Fyle 

Key question to ask a vendor before you buy: What are the core features of your solution that can help my business track employee expenses better? 

What are some important expense management software integrations?

Integrating expense management software with other solutions allows seamless transfer of data and simplifies processes.  

Here are two types of software that expense management software integrates with: 

  • Cloud storage tools: Integration with cloud storage solutions allows employees to upload receipts they may have stored in these solutions temporarily to the expense management software at a later time. It also provides data backup. 

  • Human resource (HR) software: Integration with HR systems provides automatic mapping to expense brackets for specific employee roles. For example, moving from manager to senior manager may allow for a higher expense limit, and, with this integration, the change would reflect automatically. 

Key questions to ask a vendor before you buy: What are the different integrations your product offers and how can these benefit my small business?  

The ability to embrace new technology is important for growth, but small businesses should focus on the tools/technologies that they can adopt most easily and that will have the greatest impact.

In the context of expense management software, there are two trends that small businesses should pay attention to: 

  • Rise of mobile expense management apps: Many expense management software vendors now offer mobile apps for both iOS and Android devices. These apps use different smartphone features to help users handle processes on the go. For example, they can use cameras to scan and upload receipts and tag them with geolocation data to establish authenticity.  

  • Increasing use of optical character recognition (OCR) to automate data entry: OCR uses computer vision to recognize and capture written or printed alphanumeric characters. The technology is a popular addition to expense management software for identifying required information (such as dollar amounts) from a physical document (such as receipts) and automatically updating relevant fields in the system.  

Key question to ask a vendor before you buy: What new technology innovations have you incorporated in your product and what new trends are you planning to leverage? 

Back to expense management software directory

Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.

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