Breathe vs RotaCloud

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Access PeopleHR

Cezanne HR

Quinyx

adam.ai

omniAuctions

Compare Breathe and RotaCloud based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Paylocity

One unified platform for HR, Finance, and IT. Connect people, processes, and data. Automate tasks and drive business growth. 

Connecteam

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Rippling

Rippling is a cloud-based workforce management system that helps businesses manage operations across HR, finance, and IT.

Manage all employee admin online with Breathe. Approve holiday at the click of a button, store documents, organise appraisals, approve expenses and much more.

Absence Management

Access Controls/Permissions

Activity Dashboard

Alerts/Notifications

Applicant Tracking

Application Management

Approval Process Control

Attendance Management

Attendance Tracking

Availability Management

Benefits Management

Calendar Management

Compensation Management

Customizable Fields

Customizable Reports

Customizable Templates

Data Import/Export

Document Management

Document Storage

Employee Database

Employee Management

Employee Portal

Employee Profiles

Employee Self Service

Goal Setting/Tracking

HR Management

Learning & Development

Leave Tracking

Mobile Access

Offboarding

Onboarding

Payroll Management

Payroll Reporting

Performance Appraisal

Performance Management

Performance Review Management

Project Time Tracking

Real-time Scheduling

Recruitment Management

Reminders

Reporting/Analytics

Reporting & Statistics

Resource Scheduling

Role-Based Permissions

Scheduling

Self Service Portal

Sick Leave Tracking

Task Management

Task Scheduling

Tax Compliance

Team Calendars

Third-Party Integrations

Time & Attendance

Time Off Management

Time Off Requests

Timesheet Management

Training Management

Vacation/Leave Tracking

Breathe

Web-based

Core HR

Rota, Time and Attendance

Learn

Business Operations and HR Support

Overall, Breathe is a really user friendly system, with great reporting tools, document storage, and a really useful dashboard where you can see key metrics for your employees.

Payroll Co-Ordinator

I have used it for multiple different companies and overall it is a very user friendly system, although it lacks the functionality of some larger systems

Managing Director

Unfortunately since the company got taken over a couple of years ago its rapidly going backwards.

Depot Manager

Also offers integration into several payroll packages.

Managing Consultant

Managing expenses is so easy which can sometimes be a very difficult task.

IT Manager

I found it difficult to access documents that were uploaded to it for me to see as I couldnt find the correct area from my profile.

Engineer

Could be difficult to learn if not coming from someone who doesn't use computers.

Data Protection Officer 

It is a good basic tool for Employee records, but getting data back out can be cumbersome

Internal Recruitment Specialist

Doesn't have all the features we're looking for at the moment so we do have to integrate with another

Ease of Use

Integrations

201-500

2-10

Self-Employed

Centurion Management Systems

Findmyshift

Findmyshift is an online employee scheduling solution which enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, & more

Wageloch

Wageloch is a cloud-based human resource and workforce management platform that automates rostering, staffing, time and attendance tasks, onboarding, and other processes.

RotaCloud’s workforce management software combines rota planning, automatic timesheets, annual leave - and more - into one place. No more time (or sanity) lost to paperwork, requests, and payroll. 

It's time to get your shifts together.

Audit Trail

Biometric Recognition

Clock In/Out

Communication Management

Dashboard

Drag & Drop

Employee Scheduling

Employee Time Tracking

Forecasting

Labor Cost Calculator

Labor Cost Reporting

Labor Forecasting

Messaging

Mobile Alerts

Multi-Location

Online Time Clock

Overtime Calculation

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Schedule Distribution

Shift Management

Shift Scheduling

Shift Swapping

By industry, RotaCloud reviewers are most commonly professionals in hospitality (16%). The most frequent use case for RotaCloud cited by reviewers is employee scheduling (94% of reviewers).

Users and use cases

Most reviewers indicate that RotaCloud provides strong value for money due to its reasonable pricing and scalability, and they appreciate the free trial. Some reviewers find higher tiers less cost-effective, and a few mention pricey add-ons.

Value for money

RotaCloud is an employee scheduling program with key features that include employee scheduling, schedule distribution, mobile access, timesheet management, payroll management, and more.

RotaCloud

iPhone

Android

iPad

Windows

Standard

Chief executive officer

From a business perspective it saves hours of juggling rota planning, has a nifty document sharing and storage facility and builds in coatings for shifts.

Owner Director

It also allows the team to manage their shift swaps. Once I've set the shift pattern for any given day and assigned the shifts, I have peace of mind that any swaps will be within my desired shift pattern.

Director

It makes booking and keeping track of holidays really easy  and I also use RotaCloud to keep HR documents attached to each member of staff and log HR issues.

Service Support Manager

Having to wait for someone to chat back, sometimes there was a long wait, which does not suit the person on the other end of the phone,  there needs to be a contact number for a call( this is a must)

Would like there to be more data reporting in areas such as what time has been taken when for sickness, holiday etc

Leisure Manager

The system is great in allowing us to have rota's set up and find cover for sickness and holiday , and allows relief staff to take control of when thy work and easier to make contact with staff about shifts

Office Manager

not so much a dislike more a feature I would benefit from is if there was an option to bulk print rotas, for example we post our rotas 4 weeks in advance (they get posted due to this being the preference as they are not good with technology) at the moment I have to print every individual locations Rota for every one of the 4 weeks and doing this for everyone is just so time consuming, so if there was a way to bulk print chosen locations from a date to date that would be very beneficial but other than that I have no dislikes about the system at all.

Bar and Events Manager

I run a bar with a staff force of over 20 people and they all use it with no issues, claiming shifts, swapping shifts and booking holidays.

Viewing the weekly schedule in one screen allows us to keep on top of our planning.

Company Director

We get a lot less mistakes with the clock in and outs compared to our old system, which means that it's a lot quicker to do the sense checks and approve time sheets each week prior to payroll.

The clocking in terminal on the ipad makes it very simple for Employees to clock in and out for breaks and when they arrive and leave with minimal mistakes.

Manager

It allows one flexibility to alter shifts in real time.

Finance Manager

RotaCloud Academy offers training, support and resources to help our staff using the product.

The staff love having all the data on their phones for hours worked and holidays.

Commercial and Operations Manager

I would like there to be folders or the ability to create folders in the staff areas or for policies in the document section

Not Applicable, there is not nothing that I do not like about Rotacloud, or the support team as they are always very helpful and timely with any assistance neeeded.

Also, the fact that you can't edit mistakes on things like peoples break clock ins / outs until the end of their shift is quite annoying.

We probably don't use the system to its full potential, but what we do use I have no complaints or issues

Centre Manager

As already said I find it very easy to use; it has reduced a lot of time for completing weekly rotas and I find it very good

It’s very easy to use; staff can access their rota on their phones.  

Managers love it, staff love it - 24/7 access to rotas & for submitting vacation requests, live updates straight to their phones - and we love it for it's ability to have timed clock-in/out, attendance records, etc for HR management.  

For example; template onboarding documentation.

As a small company with 12 staff the product does exactly what we need.

Deputy General Manager

if rotacloud also had a finger print system that could link straight up with the cloud based rota would make it a complete system to use and make payroll huge, i do not like the clock in and out on mobile devices because sometime staff can get away with alot of things.

I can't move the shifts around from the dashboard page.

Resource manager

Couple of minor issues that need to be looked at by the developers such as the deleted roles still showing

Using Rota cloud has saved me valuable time each month in process staff timesheets and wages

Owner

I love Rotacloud - it has totally transformed the stressful relationship I previously had with rota planning and timesheet management.

However, one of the Pros to come out of any of the Cons is that the team are very hands on with customer issues and product updates initially came thick and fast.

Very user-friendly, accurate, easy to use, helpful, efficient support team, easy to look back at historic staff information

Nothing. If there's am issue then support replies quickly and tracks the resolution of the query

Head Veterinary Nurse

User friendly, easily accessible from multiple devices.

Simple to use, should what we need to view on the systems and very easy to navigate..

I'd like to be able to drag the shifts around on any given day.

Their customer service team are also really friendly and resolve any questions quickly, keeping you up to date every step of the way.

Linkline team

Easy to use for managers and staff, great that you can get on an app and notifications' are also sent.

CEO and Founder

It makes it easier to understand my employees shift costs and manage them well,it's so amazing.

Currently you can only save it on a week by week basis.

RotaCloud can be used easily on both desktop and mobile devices.

Holiday entitlement working out was not so easy for part time workers whose hours fluctuated however support available to assist

Administrator

The platform is mostly self explanatory but there is always back up from online support team who are super helpful and quick to respond.

Breathe vs RotaCloud Comparison (2026)

Breathe

RotaCloud

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives