Zoom Workplace vs GroupMe

Microsoft Teams

Google Workspace

Slack

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Mobile Access

Calendar Management

Reporting & Statistics

Reviews for Zoom Workplace come from a wide variety of industries, including computer software (7% of reviewers), education management (7%), and information technology and services (6%). The most frequent use case for Zoom Workplace cited by reviewers is meetings (74% of reviewers).

Users and use cases

Some users report that Zoom Workplace’s free plan is helpful for basic meetings and students, and reviewers appreciate the flexibility in paid options. However, some reviewers find the time limits restrictive and say pricing can be high compared to competitors.

Value for money

The Zoom Workplace integrations most frequently cited by reviewers are: Google Calendar (a scheduling product rated 4.9 out of 5 for its integration with Zoom Workplace), Slack (a team communication product, 4.6), and Gmail (an email management product, 4.9).

Integrations

Zoom Workplace is a video conferencing solution offering key features such as two-way audio and video, real-time screen-sharing, HD audio/video, and mobile access, among others.

Zoom Workplace

Windows

Linux

iPhone

iPad

Android

Web-based

Free

Business

Enterprise

Account Executive

Zoom workplace is our organizations go-to platform for handling meetings, from scheduling with easy embedded links, video meetings, and post-call recordings to reference for coaching + follow up purposes.

Compliance Specialist

Connecting the plugin for Google Calendar makes it so that I can schedule Zoom meetings using my primary email service and sharing a meeting link is easy and quick if I forget to attach a meeting invite because it is available right inside the meeting at the push of a button.

Deployment Strategist

Core features like video conferencing, screen sharing, and breakout rooms work smoothly and support productive discussions. While the interface can feel busy at times, Zoom Workplace remains a dependable tool for staying connected, especially for remote and hybrid work environments.

American accent coach

The initial storage for call recordings is quite limited, and considering the lowest yearly business license is not particularly cheap, I end up having to download recordings I want to keep and then save the Zoom storage for the few calls I want to have available for sharing the replay link.

Owner

It also has features that save me time like the blur and studio effects filters so I look touched up without spending time and energy to go full glam for an at-home meeting.

Technology Director

Our employees love using this platform and find it superior to using Google Meet or Teams and gives us a credible platform to engage with out clients which as a Google Workspace customer is important.

Client Relationship Manager

It’s evolved from a simple video conferencing tool into a full collaboration hub, and that shift has made day-to-day work smoother and more centralized.

Zoom’s stability during long meetings and its ability to handle varying internet connections make it a dependable tool for both collaboration and presentations.

I don't like that if you cancel a meeting through a third party service such as Google Calendar, sometimes it does not remove it from your zoom app and you still get reminders for it.

Footballer

It has a good quality video and audio calls , sharing of screen, auto-record of meeting by the host, and many more.

Senior Field Underwriter

I appreciate the power of Zoom Workplace because it allows individuals to connect across the world with high-definition video and audio to be more efficient in their work.

I really love the ability to schedule calls, have group calls, including break out rooms and at a good quality of video

Managing Trustee

We use Zoom every day in groups, so when I am asked to take over the host, half the time I don't get notified when someone is in the waiting room, there are very slow load times

Realtor

it can bring video, messaging, and collaboration into a unified, easy-to-use platform and it increases work efficinecy.

Accounting Officer or EA

It also offers a wide range of useful integrations, such as Gmail and Google Calendar, which effectively connect with daily workflows and enhance productivity and tasks.

Student

There is an Chat feature also , which supports the end-to-end encrypted privacy for communications in meetings . And supports contacts ,documents , images , audios sharing feature also.

It sucks that on the free plan there is the 40-minute time limit per meeting and no AI companion for the 40 mins. If we're restricted to 40 mins, it would be nice to have the AI companion for the 40 mins.

Project Manager

I like the recording feature so much, as it allows me to record sessions and important meetings for later consumption.

Senior Account Executive

We first started using Zoom during the pandemic, since then it has grown into a business wide communication tool which we use the dialler, the video conferencing and direct messenger.

Se. analyst

Big plus for HD video and audio meetings, seamless screen sharing, background effects, separate rooms, digital avatars, whiteboard etc

The AI dictation is not the best, it doesn't really help me as it oversimplifies and over generalizes conversation that I am unable to use in my notes or for the client, really.

Affiliate Marketing

Consistency in quality video call relaying, very little latency issues, ease of mind in having group meetings and the integrated white boards, break out rooms etc make small group/large group meetings very easy to manage.

the chat feature is very basic — it doesn’t allow for threaded replies or proper file management, which makes it hard to keep track of shared links or important messages during long classes.

Systems and Service Operation Analyst

The AI Companion is a standout feature, offering capabilities like meeting summaries, transcription, and action item extraction.

I like the ability to host virtual sessions with clients, no time limit, have more than 1 guest on the zoom.

I personally like zoom workplace because I can conduct several video call meeting, team collaboration and clarity with all videos.

Chief Executive Officer

It streamlines workflow by bringing critical collaboration tools into one familiar place, making it a strong and intelligent solution for the modern hybrid workplace.

graphic designer

its integration with email and messaging platform is helpful andother tools like team collaboration, screen sharing ,records and some other features are very likely as i work form home to useful for me.

Digital Philanthropy Caller

It is quite stubborn on saving names when you use it on a device so it becomes a hassle when you need to edit it preemptively to a meeting.

that some of its collaboration features can feel less polished or intuitive compared with dedicated tools (e.g., advanced document editing or project management).

Magician

The bar at the bottom of the meeting panel is pretty stacked with features and tools to use which can sometimes get in the way or make it challenging to find exactly the one setting I'm looking for (if it gets moved)

AI and Automation Engineer

Zoom workplace is too much meeting centric. And adding features like Zoom Phone, Webinars or other advanced features like AI can increase the cost.

Project Assistant Intern

I like how easy it is to join meetings through a link, and features like screen sharing and chat make it easier to collaborate, especially when working on presentations or group projects.

Sales Manager

My favorite thing about Zoom Workplace is it's popularity and trustworthiness that allows me to feel confident inviting new clients to a meeting.

I requested to reduce my number of licenses twice in 2024 — once in March and again in November — and was never told about a “30-day renewal window” for making changes. When my contract renewed in February 2025 for another year (5 licenses I didn’t need), they refused to help, claiming I’d missed that hidden deadline.

The notes-taking tool could be improved as well as the screen sharing option which, when you share yours, can be very confusing.

Instructor

I really like that it's free to use for the participants, and that you only need one paid subscription to have longer than 45 minutes. But if you really need it to be longer, you can just restart the video.

Content Writer

It is my go-to tool for virtual meetings due to its reliability and high-quality audio/video.

We meet with out clients internationally, we are able to share files, use the chat function and connect no matter where in the world we are.

accounts payable assistant

I think Zoom offers a ton of options such as recording trainings, share screen, chats, and transcribing that can be beneficial in the workplace.

CEO, Health Coach, Nutrition

I wish Zoom offered HIPAA compliance to solopreneurs. As is, I am unable to use Zoom directly for any sessions that require HIPAA, unless I integrate into another platform that qualifies for that feature.

Senior Analyst

the screen sharing function is not as good as teams, i cannot see the face of others and the menu to stop sharing is very convenient, constantly blocking top parts of my presentation

Remote Assistance Operator

I really enjoy the many features it offers and it's intuitive nature for our business team video conference calls and daily  meetings.

HR Coordinator

Setup was easy, and the software provides value for money, especially as we used it to integrate video calls and interviews to our Eploy ATS/CRM software via the API.

Sometimes it takes a little while for the zoom link to register and accept other callers while the host waits for acceptance.

Manager

For example, it might try to open links in its own internal browser or email client rather than your default one, which can feel intrusive

HR Generalist

I liked that we were actually able to hold a successful meeting virtually while being completely on the other side of the world and this being like the first application to be able to with the type of functionality it has making it a one of a kind until other applications had come to be.

It makes scheduling meetings and collaborating with clients and staff simple, even for non-technical users.

Head Photographer

The thing that I liked most about Zoom Workplace is the option of Video calling multiple people in one location.

Technical Support

We are Microsoft 365 environment - we use Teams for collaborations and file management - Zoom wouldn't work for you if are M365 organization.

Video Conferencing

Users report that Zoom Workplace’s video conferencing aspect is central to their remote work, enabling large meetings, webinars, and hybrid events with stable HD video and audio. Reviewers indicate that Zoom Workplace offers capabilities like virtual backgrounds, hand-raising, chat, and breakout rooms, which enhance engagement and order. They find it reliable even with slower internet, and appreciate the ability to personalize settings. Some users mention participant limits on free plans but value the overall flexibility and interactivity. Of the 809 Zoom Workplace users who gave detailed accounts of their use of Video Conferencing, 97% rated this feature as important or highly important.

Meetings

Record Meeting

Zoom Meetings

User Interface

Client Support

Team Collaboration

Screen Sharing

Users highlight that Zoom Workplace’s screen sharing enables effective collaboration, allowing them to present documents, applications, or specific tabs during meetings. Reviewers say they appreciate the ability to control what is shared, grant permissions, and maintain privacy. They find the image quality high and the process simple, with options for sharing audio and switching presenters. Users mention that Zoom Workplace’s screen sharing supports both training and troubleshooting, making meetings more productive and interactive. Of the 938 Zoom Workplace users who gave detailed accounts of their use of Screen Sharing, 96% rated this feature as important or highly important.

Video Quality

Ongoing security and privacy concerns

Director of Operations

The only other issue having to do with the recent hackers who were able to zoombomb into the meetings, to mitigate this they changed settings to require passwords for meetings which wrecked havoc on recurring meetings previously scheduled.  

55% of reviewers feel negative about Zoom’s security and privacy. Users express concerns about incidents like unauthorized meeting access, data sharing, and vulnerabilities to hacking or ‘zoombombing.’ They mention that implementing security features like passwords and waiting rooms can be confusing and disrupt meeting flow. Reviewers also highlight worries about data privacy, lack of end-to-end encryption, and difficulties managing security settings, especially for sensitive or confidential meetings.

Limited access control and protections

videographer

By imposing arbitrary 45minute timers on free metings, cap limits of guests able to join, multiple screen sharing function disabled for free users, automatically passworded entry which becomes annoying, removal of ability to call into zoom meetings hosted by free users - We see Zoom's true intent was to capitalize off the existing userbase instead of improve the product and provide incentives for them to actually subscribe/pay.

Director of SEO

I have been in several meetings where creating some of these privacy features have been needlessly complicated for those trying to log in, and created a very unproductive 10-15 minutes where the host tries to get things set up.

45% of reviewers feel negative about Zoom’s access control and security features. Users indicate that authentication options are insufficient, making it hard to verify participants and prevent unwanted intrusions. They report that managing permissions, passwords, and waiting rooms can be cumbersome, and that the free version’s limitations on meeting duration and participant numbers add frustration. Reviewers also note that security measures sometimes complicate joining meetings, particularly for less tech-savvy users.

Dependence on strong internet

PhD Student

The use of the software depends on the internet connection of the users. When an internet connection is poor, a person should expect a lagging connection and one might even be disconnected during the meeting/class proper.

Executive Assistant

It does take a strong internet connection to keep it smooth, so that is a draw back for me, due to my internet at home being weak, I often get disruptions or even disconnected at times.  

67% of reviewers feel negative about Zoom’s reliance on a stable internet connection. Users report frequent issues like lag, dropped calls, freezing, and poor audio or video quality when bandwidth is low or connections are unstable. They mention that meetings can be disrupted, participants may be disconnected, and troubleshooting is often difficult. Reviewers note that these problems are especially challenging in remote areas or for users with limited data, affecting productivity and communication.

Audio quality and mute challenges

Accountant

Zoom Meetings has one bad problem in its Zoom Application. when we invited someone for a meeting if he opened the Zoom application the application doesn't detect the mic and sound, but if they open it through the browser it works well.

Customer Support

I think another con is that during a meeting there doesn't seem to be a setting that automatically mutes everyone while someone is speaking, it seems that its up to each individual to do so themselves. If someone forgets to mute their sound than it can interrupt the speaker and make the meeting harder for some people to hear.

57% of reviewers feel negative about Zoom’s audio and mute controls. Users report problems with echo, background noise, inconsistent volume, and difficulty managing microphones in group settings. They find it confusing to join audio, switch devices, or troubleshoot sound issues, especially for new users. Reviewers also mention that the lack of automatic muting or better host controls can lead to interruptions, making meetings less effective and communication harder to manage.

Recurring software bugs and glitches

Senior Web Analyst

Additionally, I feel Zoom meetings hog more random access memory, so during Zoom calls my laptop slows down o screen freezes and I have to shut down or restart.

60% of reviewers feel negative about Zoom’s bugs and technical issues. Users mention frequent app crashes, freezing screens, and resource drain, especially on older computers or during large meetings. They express frustration with inconsistent updates, platform differences, and lack of timely customer support. Reviewers also highlight difficulties with installation, unexpected logouts, and challenges in troubleshooting, which can delay meetings and disrupt workflow.

Enabling seamless remote work

As zoom is one of the first players that made it possible to easily switch to work from home, it offered a number of features and improvements to small businesses and entrepreneurs to quickly acquire necessary skills to master and continue their remote tasks (for online possible jobs)

94% of reviewers feel positive about Zoom’s support for remote work. Users report that the platform allows teams to collaborate effectively from any location, facilitating meetings, trainings, and project discussions without the need for physical presence. They value features like screen sharing, remote control, and real-time communication, which help maintain productivity and engagement. Reviewers also note that Zoom is essential for connecting with clients, conducting interviews, and supporting hybrid or fully remote workforces.

Enhanced team collaboration tools

President

I was using both free and premiumversion so best feature is break out rooms. If you work in multiteam organisation, you can devide them in seperate rooms so they can work out in peace and later you all finish in one room so you can share your final decision.

Field Director

My favorite feature of Zoom is the capability to go into Breakout Rooms. When meeting in a larger group, or even if you just need to split up into pairs, you can easily manually or automatically assign participants to smaller groups called Breakout Rooms.

94% of reviewers feel positive about Zoom’s team collaboration features. Users indicate that breakout rooms, screen sharing, and virtual whiteboards foster dynamic group work and effective communication. They find it easy to organize discussions, share documents, and work on projects collectively, regardless of team members’ locations. Reviewers appreciate the ability to split large meetings into smaller groups, making brainstorming and problem-solving more efficient, and note that these tools are valuable for both business and educational teams.

Flexible online learning support

Classroom Teacher

With powerful online learning tool, a teacher like me can do a handful of customization such as selecting the duration of the Zoom Meeting to identifying how many participants will be accommodated for a certain Zoom session.

Music Instructor 

I also like all the ways that I could customize the experience. Whether it was changing the view I had, muring students when necessary, assigning another host, etc., all the customizations I needed to make the classroom run successfully were there for me.

93% of reviewers feel positive about Zoom’s suitability for students and classes. Users say the platform enables teachers to conduct interactive lessons, share educational materials, and use features like whiteboards and breakout rooms for group activities. They appreciate the ability to record sessions, manage attendance, and customize classroom settings. Reviewers highlight that Zoom helps maintain continuity in education, supports accessibility for diverse learners, and facilitates communication between students, teachers, and parents.

Small Business

Large Enterprises

Freelancers

Mid-size Business

Zoom Video Communications

WhatsApp

WhatsApp is a customer communications management software that helps businesses of all sizes create product catalogs and respond to customers’ messages or queries in real-time. The software provides end-to-end encryption to secure chats, voice messages, images, audio/video calls, and more.

GroupMe is a group chat application that allows users to connect with all the groups. It provides features like group chats, events, polls, AI assistance, calling, and SMS-only messaging.

Reviews for GroupMe come from a wide variety of industries, including health, wellness and fitness (8% of reviewers), religious institutions (7%), and hospital & health care (7%). The most frequent use case for GroupMe cited by reviewers is team communication (100% of reviewers).

GroupMe is a team communication tool offering key features such as mobile access, alerts/notifications, and real-time chat, among others.

GroupMe

Practice Manager

Our different departments as well as our team as a whole are able to post communications and announcements easily with easy notification features.

Director

I can also add polls, calendar events, tag people and add them by email or phone number to the group.

Assistant Director

The ability to mute all notifications at once, seamless ability to tag others in messages, ability to make subgroups

Software Engineer

You can send messages in the main group channel or even create separate chats for different people in a GroupMe to send messages pertinent to certain individuals.

The web interface previously allowed for multiple group chats to be displayed in one browser window.

GroupMe is a dependable, no-frills group messaging tool that keeps communication simple and organized.

Direct messages are also available without having to exchange or keep personal cell phone numbers of every team member.

Tier III Technician

It's perfect for large groups, easy to use and has a good amount of features including, gifs, location, file/photo attachments and emojis.

However, it lack good media quality for attachments and there are security issues.

Business Analyst

Solid tool for managing large group conversations, but the interface feels outdated, and functionality is limited compared to modern alternatives like Slack.

Office Manager

What I like most about GroupMe is being able to notify my team of any changes to the schedule, if someone is running late, if an incident occurs, etc.

Admin

We also love using it as a tool to give reconization to employees

You can connect with people you know, find groups to join or create a group like myself from my child’s sports team

Lacks some of the more advanced features found in other messaging apps

Group me allows me to stay in conversation with so many different groups all at the same time.

Company Owner

It's an awesome software to use whether I'm chatting with a group or making conference calls to go over business plans.

Zoom Workplace vs GroupMe Comparison (2026)

Zoom Workplace

GroupMe

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives