Fleetio vs Motive

Samsara

Motus

Samsara is a fleet operations management platform which helps businesses across various industries including transportation, logistics, and construction streamline fleet operations with features such as GPS fleet tracking, ELD compliance, routing and dispatch, documents, reporting and alerts, and more.

Motive

Motive is a cloud-based fleet management solution that helps fleets of all types track vehicles with real-time GPS, automate operations, simplify compliance, and more, using a centralized platform.

Motus is a cloud and mobile-based platform that offers fair, accurate, compliant, and secure reimbursement programs for all mixed-use assets.

Fleetio is the #1 fleet management software. Manage costs effectively and gain visibility into fleet operations.

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Ad hoc Reporting

AI/Machine Learning

Alerts/Notifications

Asset Images

Asset Library

Asset Lifecycle Management

Asset Tracking

Assignment Management

Audit Management

Audit Trail

Automated Scheduling

Barcode Printing

Barcode Recognition

Barcode/Ticket Scanning

Barcoding/RFID

Billing & Invoicing

Budgeting/Forecasting

Calendar Management

Calibration Management

Check-in/Check-out

Communication Management

Compliance Management

Contact Database

Contact Management

Contract/License Management

Contractor Management

Cost Tracking

Customer Database

Customizable Fields

Customizable Forms

Customizable Reports

Data Import/Export

Data Security

Delivery Tracking

Dispatch Management

Document Management

Document Storage

Downtime Tracking

Drag & Drop

Driver Logs

Driver Management

Electronic Signature

Employee Management

Equipment Maintenance

Equipment Tracking

Facility Scheduling

Fixed Asset Management

For Freight Operations

For Mechanical Equipment

Fuel Cost Management

Fuel Management

Fuel Tracking

Gauge Commands Scheduling

Geographic Maps

Historical Reporting

IFTA Reporting

Incident Reporting

Inspection Management

Inventory Control

Inventory Management

Inventory Tracking

IT Asset Tracking

Job Management

Job Tracking

Labeling

Location Tracking

Maintenance Management

Maintenance Scheduling

Mileage Tracking

Mobile Access

Mobile Alerts

Monitoring

Motor Pool

Multi-Location

Order Management

Parts Management

Predictive Maintenance

Preventive Maintenance

Purchase Order Management

Quotes/Estimates

Real-Time Data

Real-Time Monitoring

Real-Time Notifications

Real-Time Reporting

Records Management

Recurring Appointments

Reminders

Remote Monitoring & Management

Repair Tracking

Reporting/Analytics

Reporting & Statistics

Resource Allocation

RFID Scanning

Route History

Route Optimization

Most reviewers indicate Fleetio delivers strong value for money, citing affordable pricing, transparency, and robust features. Some reviewers feel per-asset pricing can be costly for large fleets, and a few users report unexpected subscription fees.

Value for money

By industry, Fleetio reviewers are most commonly professionals in transportation/trucking/railroad (22%). The most frequent use case for Fleetio cited by reviewers is fleet management (88% of reviewers).

Fleetio

Web-based

iPad

Android

iPhone

Geotab

Verizon Connect

Whip Around

AUTOsist

Onfleet

Essential

Professional 

Premium

Operations and Systems Coordinator

Different levels of user permission allow us to manage our fleet centrally and set up service programs to suit our vehicles.

Operations Manager

One main area it enabled us to improve was minimising unplanned downtime as well as providing more accurate tracking of asset utilisation, directly controlling cost recovery across our rental operations.

Fleetio is a one-stop-shop for our vehicle scheduled maintenance and inspections, and issues reporting.

Data Analytics Specialist

That along with their support help and customization allows you to create your own profile and that experience is very beneficial.

Data Analyst

It is flexible in a way that it enables me create reliable reports I can still pull with the api

Safety and Compliance Coordinator

Its great using this software. As it not only helps us in tracking the maint cost and requirements but also helps with the day to day maint issues.

The overall experience is amazing if you have a fleet of vehicles you need to try Fleetio as there is not other program on the market that can compare to the tools and integrations Fleetio has to offer.

Equipment Asset Manager

The platform was huge benefit compared to the previous way we tracked our assets (excel files).

Fleet and Logistics Manager

I like that Fleetio captures the needs of fleet management all in one system.

Director of Business

Love the ability to store documents based on the vehicle.  

This create a problem, I monitor inspection time to avoid time loss.

For example the issues are not able to automatically watch on a tool but they can on a asset.....

I was unable to set up data validation for custom dates.

Administrator

It's alot to implement up front but it's worth it because out communication and awareness of spending in the company has improved majorly.

Administrative Assistant Fleet Manager

I would like to be able to reset passwords myself when the Officer is unable to do so.

Business development

Fleetio boosts ops efficiency, though reporting and mobile sync need refinement.

Everything is laid out in a way that makes sense, and even our truck drivers picked it up quickly without needing constant help.

Business Analyst

I wish we could get better adoption by our staff especially with the ease of navigating and using the system.

Fleetio has lots of serious ideas and implementations that no other fleet software could match.

Logistics Manager

It is difficult to add new vehicles to the inspection lists.

Senior DevOps Engineer

Supports live queries and scheduled queries to monitor and inspect systems in real time.

Supervisor

It is very helpful to keep track of issues with trucks, it also helps us ensure all our drivers are ACTUALLY doing a pre-trip.

Executive Assistant

So we could track cost of things like trailers and trenchers

AP and Fleet Manager

The overall vehicle cost tracking is also useful for our fleets needs.

We really appreciate how strong the maintenance and inspections features are.

I like the integration of maintenance records.

There are some things that i feel like are released without a full concept.

Systems and Operations Coordinator

The support staff are fairly quick to respond which is also a plus for the end users.

Fleet Manager

The integration with our GPS system and the ability to created a writeup on the phone, track the progress, and communicate the completion of the repair is amazing.

Additionally, I can store vehicle documents (registration, insurance cards, bill of sale, etc.) which is accessible by anyone in my company that we allow to access which is better than using something like DropBox, Sharepoint, or Google docs.

Security-wise, we have never had a concern, the system feels stable, safe, and professional.

Operations and Maintenance Specialist

All in one package, easy to integrate into our other programs.

We track a fleet of about 75 trucks with their maintenance

Fleet manger

is just a big help and keeps me on top of the fleet

I don't feel those sections should work solely independently.

Maintenance coordinator

There is not much scope for customisation of the Work Orders, which means that job cars which are given to the mechanics contains irrelevant information (for our uses) and the important information does not really stand out.

The UX and the flow of the system is easy to navigate.

Fleet & Compliance Officer

How intuitive it was to launch and get users in the system, I also really like the maintenance and work order piece of the system, pre trips was the best part of all of it, the amount of customization to make it your own is second to none

At first it took the drivers a little bit to get used to the new system (which didn't take to long - its fairly intuitive).

Corporate Fleet Specialist

We use it for our Fleet maintenance, and it is so easy to use.

Sr. Ops Manager

It does almost everything we need it to and it constantly evolves and adds new features.

Our mechanic never checks it, so we still have to let him know about issues with the trucks.

Anyone with no computer experience would be able to easily maneuver through the program

This is a fleet program that I would not go without.

Fleet Analyst

The more API's the better Maybe with an accounting system in future would be helpful and more fuel card API's automatic transactions instead of having to request CSV from our vendors.

Manager

I like the features & how helpful they are.

I like the user friendly set up and ease of use.

The customization and its very user friendly.

Self-hostable or can be used via Fleet’s cloud offering.

Fleetio vs Motive Comparison (2026)

Fleetio

Motive

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives