PragmaPlanner - 2026 Pricing, Features, Reviews & Alternatives

PragmaPlanner is a browser based conference planning and event scheduling platform that automates the creation of conflict free agendas through constraint based optimization. It functions as an agenda generator and meeting planner for multi track conferences, interview days, summits, and other complex scheduling scenarios where multiple sessions, speakers, venue spaces, and participant preferences require simultaneous coordination. The software is tailored for event organizers, conference planners, and scheduling coordinators who manage multi room and multi day events and seek sophisticated constraint handling beyond basic calendar tools. The platform supports both in person and virtual events, including hybrid arrangements, and accommodates event scales ranging from small workshops to large conference programs.

It employs a constraint programming solver based on OR Tools CP SAT to address the combinatorial optimization problem inherent in event scheduling by evaluating millions of possible session arrangements directly within the browser. The auto scheduling engine respects speaker availability rules, venue capacity limits, participant preferences, blocked time periods, and room or time locks to generate agendas that minimize conflicts while enhancing attendee satisfaction. Real time issue detection identifies speaker overlaps, capacity violations, and invalid placements prior to schedule publication, ensuring validation feedback is provided throughout the planning process.

The platform offers comprehensive support for multi room and multi day configurations with a specialized roomless layout option for virtual and hybrid event tracks that run without physical venue constraints. Integrated time zone management enables coordination of international events with appropriate time zone metadata embedded in exported schedules. The attendee management module enables import of participant lists with individual descriptions, email addresses, availability windows, and session preferences while tracking assignment status across the agenda. Import and export capabilities include comma separated value format for bulk data operations and i calendar specification for interoperability with popular calendar applications, as well as customizable portable document format export for distribution.

The architecture features end to end encryption using WebCrypto with advanced cipher protocols, elliptic curve integrated encryption scheme key exchange, and hash based key derivation to ensure that project data is encrypted on the device before synchronization or sharing. Authentication is managed through an OPAQUE key exchange protocol that prevents passwords from leaving the browser. Backend infrastructure is hosted on Cloudflare and Hetzner in the European Union to maintain compliance with data protection regulations. White label options support custom branding, dedicated domains, tailored workflow configurations, and hosted instance deployments. The platform maintains focus exclusively on schedule optimization and integrates seamlessly with specialized tools for other aspects of event management workflows.