CommunityPass vs RecTrac

ePACT

ChargeOver

Playbook

Dash

Work&Track Mobile

RecTimes

Compare CommunityPass and RecTrac based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Work&Track Mobile is designed for all companies with employees or subcontracted collaborators that perform an important part of their work out of the company's headquarters: service companies, logistics, energy & utilities, infrastructures, and facilities.

DaySmart Recreation transforms the management of recreational organizations through its comprehensive cloud-based software. We empower sports facilities and parks & recreation agencies to stay ahead by streamlining their operations with one powerful solution. 

ChargeOver is a recurring billing & subscription billing management app which automatically sends invoices & receives payments, requests updated payment information when payments are late, & provides comprehensive reporting, customer portals, & more

CommunityPass is a cloud-based recreation management solution for recreation departments, park districts, sports leagues, pools, schools, before and after care programs, and parent teacher organizations. The platform allows users to manage registrations, payments, memberships, facilities, and more.

Activity Dashboard

Activity Management

Activity Tracking

Alerts/Notifications

Attendance Management

Attendance Tracking

Barcode/Ticket Scanning

Billing & Invoicing

Booking Management

Calendar Management

Check-in/Check-out

Child Care

Class Scheduling

Communication Management

Communications Management

Contact Database

Contract/License Management

Customer Accounts

Customer Database

Customizable Reports

Daily Reports

Data Security

Document Management

Electronic Payments

Electronic Signature

Email Management

Employee Management

Enrollments/Onboarding

Event Calendar

Event Management

Event Scheduling

Facility Management

Facility Scheduling

Family Memberships

Inventory Management

League/Team Management

Marketing Automation

Membership Management

Mobile Access

Multi-Language

Multi-Location

Parent Portal

Payment Processing

Point of Sale (POS)

Records Management

Recurring/Subscription Billing

Registration Management

Reminders

Rental Management

Reporting & Statistics

Role-Based Permissions

Self Service Portal

SMS Messaging

Student Information/Records

Wait List Management

Website Integration

CommunityPass

Android

Web-based

iPad

iPhone

Recreation Supervisor

I like that we can register individuals for programs as well as them going into their own account to register themselves. I like the face of the homepage and the ease of navigating through the site.

Office Manager

The ease of use, very user friendly and easy to help our customers through the site when I'm dealing with them over the telephone.

Director

It is a win win for our community. It has eliminated the over time costs for in person registration.

Recreation Director

We are about to start using the POS component and are excited about it (build an inventory tracker though!). Truly a great company and am very happy to be one of their customers.

The thing I like most about the company is that they take your suggestions to make the product even better and implement them. We have been extremely happy with our move to CommunityPass.

The program is very user friendly from both the admin and public side. From an admin's standpoint, whenever I have a question, customer service is very prompt and friendly in helping me out.

Recreation Admin Asst

One thing I dislike about the software is that you are unable to send just a text message. It only allows you to send an email and a text message to all the families.

I love that everything is all in one place. It is very easy to navigate, very easy to add and edit programs, and easy to communicate.

Recreation Clerk 

I am sure parents are going to love not coming into my office to register their children for camp. Accuracy of registering  along with  reports & money management will be a great time saver.

Program Director

The customer service provided is excellent. We recommend this service highly.

Recreation Program Supervisor

Overall, CommunityPass was fairly simple to use and accomplished most of our needs. At the time, our organization was relatively small, so it suited our needs.

Parent like that is secure because the person checking their child out has to know their family ID. It tracks our attendance and saves on paper.

The support and training has been wonderful so far. I am a brand new user for our camp program.

Offfice Manager

Whenever I have a question I  call customer service, and if no one is available to take my call which is rare, I leave  a message and someone  gets back to me in a short time.

Office Admin

Redundant unnecessary pages need to be completed for each registration, a big problem on busy registration days. Frequent locking up and freezing.

Program Supervisor

With our old registration software, accuracy and development was a challenge:  community communications were complex and generating reports was difficult.

CommunityPass screenshot: CommunityPass recreation management software

Mid Size Business

Non Profit

Public Administrations

Small Business

Rectimes is a club management software designed to help facilities reduce admin time and fill more bookings. The web-based product is in real-time to ensure accuracy and efficiency to help businesses run day-to-day operations. The platform enables businesses to streamline workflows and boost revenue by creating invoices and generating easily exported financial reports in a single platform.

Playbook is a mobile-friendly registration, marketing, and reporting solution for sports teams and youth programs. With Playbook, users can manage members and schedules, accept payments and donations online, and track game statistics and scores all in one place.

ePACT emergency forms automation helps you keep recreation and community programs running safely. Secure EHR, waivers, COVID screening, contactless check-in and emergency communications ensure compliance while reducing costs.

RecTrac is a cloud-based solution designed to help small to large recreational organizations manage reservations and schedule activities for clients.  Key features include payment processing, expense/income tracking, roster management, ID scanning, customer app, and reporting.

Budget Management

Customizable Forms

Equipment Tracking

Event Ticketing

Inventory Tracking

Maintenance Management

Merchandise Management

Volunteer Management

RecTrac

Windows

Secretary to Director

We purchased RecTrac back in 2000 and it was amazing. The set up was easy and the program was pretty user friendly.

Marketing and Membership Coordinator

Easy to figure out how to use the different functions. Has much more capabilities than we will ever have time to figure out how to use, but we are impressed and satisfied with this product overall.

The best feature of RecTrac is that the user has the ability to quickly clone activities to save time when creating recurring programs or activities.

Administration Assistant

We must include a service item in 90% of invoices. We also receive complaints from patrons about the on-line registration and it's confusing layout.

Information Services Coordinator

This software takes care of every function of our Recreation business. Have been working with them for more than 10 years - excellent service and support.

The integration program was a connectivity issue for years. We weren't getting waivers with online registrations for months and only found out about it by accident.

Have had some trouble getting the different elements of the membership card templates to stay linked.

The biggest issue we have with the software is the lag. If can sometimes takes several minutes to process transaction using the POS part of the  system.

RecTrac screenshot: Create an Exceptional Patron Mobile Experience
- Easily design and maintain the app to your brand and requirements
- Update information and change appearance or promotions in minutes
- One patron starting point for everything from events to registrations

CommunityPass vs RecTrac Comparison (2026)

CommunityPass

RecTrac

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives