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External User Manager
Security & compliance with guest users in Microsoft Teams
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External User Manager - 2026 Pricing, Features, Reviews & Alternatives
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Last updated: July 2026
External User Manager overview
What is External User Manager?
With External User Manager, businesses can keep control of guest users in Microsoft Teams. New guest users can be invited through a request & approval workflow. Before they are granted access to the environment, guests need to go through an onboarding portal. There users can ask them to provide more information about themselves (with customizable metadata fields). Administrators can apply lifecycles to already existing guest users and bring them into the onboarding process. It's possible to set up this feature to run automatically after a certain amount of time, thus creating a full governance automation for external guests. Users also have the possibility to upload compliance documents such as non-disclosure agreements, data protection requirements or communication rules that guest users need to sign. These signed documents can be downloaded at any time for verification.
External User Manager also offers a lifecycle feature for guests. After a specified amount of time, an access review process will be triggered automatically, reminding users to check whether the guest still needs to have access or should be removed from Microsoft Teams.
Different reports on guest users provide a better overview of the status and development over time.
External User Manager’s user interface
External User Manager reviews
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External User Manager's key features
Most critical features, based on insights from External User Manager users:
All External User Manager features
External User Manager alternatives
External User Manager
Starting from
1.6
/user
Per year
Okta
Starting from
6
/user
Per month
ManageEngine ADAudit Plus
Starting from
595
Per year
Rippling
Starting from
8
/user
Per month
External User Manager pricing
Pricing plans
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External User Manager support options
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External User Manager FAQs
Q. What level of support does External User Manager offer?
External User Manager offers the following support options:
Email/Help Desk, Knowledge Base, Phone Support, Chat