Aktenplatz - 2026 Pricing, Features, Reviews & Alternatives

Aktenplatz is a document management system (DMS) designed for German small and mid-sized businesses, law firms, tax advisory and accounting practices, architectural and construction firms, medical practices, manufacturing companies, public-sector organizations, and associations. The platform centralizes documents, files, tasks, contacts, and email in a single browser-based environment, with GoBD-compliant, revision-secure archiving that satisfies German tax authority and audit requirements. Deployment options include cloud hosting exclusively in German data centers (via Hetzner Online GmbH) and self-hosted or on-premises installation on own infrastructure. No local client installation is required; the system runs in any modern browser on Windows, Mac, Linux, iOS, and Android, with dedicated mobile apps for iOS and Android.

Aktenplatz structures every case with uniform, automatically applied folder templates, eliminating individual folder inconsistencies across teams. Incoming documents are processed by the Aktenpilot, an OCR-based automatic routing engine that uses keyword rules to file documents into the correct case and folder without manual intervention. Full-text search spans all documents, notes, emails, and contacts, including scanned paper and image PDFs. An in-browser PDF viewer supports annotation, stamping, and signing without additional software. Rule-based workflow automation handles document assignment, notifications, and task creation without programming. A built-in client and external portal allows controlled, encrypted document exchange and submission, with no additional license cost for external portal users. Email synchronization with rule-based case assignment, a Kanban board, table and calendar views, time tracking, version history with one-click rollback, granular access rights, a full audit log, two-factor authentication, REST API, webhooks, QR code support, RFID-based shopfloor integration for manufacturing, and AI-assisted delivery note validation round out the feature set.

Pricing for Aktenplatz is a flat 360 EUR per active user per year, with no setup fee, no module surcharges, and no license cost for external portal users. An Enterprise plan is available for larger organizations. All data remains within Germany, with full DSGVO compliance. Local AI models can be run on own GPU infrastructure for search and classification tasks, and selected data can optionally be routed to German AI providers, keeping AI processing within the same compliance boundary as the rest of the platform.