CarrierNote - 2026 Pricing, Features, Reviews & Alternatives

CarrierNote is a cloud-based digital waste tracking solution for UK waste industry operators subject to DEFRA's mandatory Digital Waste Tracking scheme. Designed for permitted waste receiving sites including transfer stations, treatment sites, and tips, as well as waste carriers, brokers, and dealers, it logs incoming waste loads at the gate and files receipts directly with DEFRA under the operator's own site credentials. Approved on the GOV.UK software list, it connects to the live DEFRA service and covers receiving sites ahead of the October 2026 mandate, with carrier, broker, and dealer coverage ahead of the October 2027 mandate. No installation is required; the web application runs on mobile devices for yard use and desktop screens at the weighbridge office.

Gate-level load recording captures all DEFRA-required fields including EWC codes, physical form, container type, weight, hazardous properties, and recovery or disposal codes, with arrival time and site details pre-filled to complete a record in under a minute. Real-time validation checks entries against regulatory rules before saving, catching errors while the vehicle is still on site. Hazardous load workflows cover consignment notes with HP codes, POPs recording, and acceptance or rejection sign-off. A two-working-day compliance clock with a status dashboard tracks every load as recorded, due today, or overdue. DEFRA integration stores the Waste Tracking ID against each movement, auto-retries failed submissions, and re-files corrections as updates. An offline contingency mode queues receipts and photos on-device, syncing automatically when connectivity is restored, with on-screen guidance when the DEFRA service itself is unavailable.

CarrierNote supports full statutory record retention: transfer notes for two years and consignment notes for three years, remaining accessible even if a subscription lapses. A searchable archive allows filtering by customer, site, waste type, or note number, with CSV export and volume reporting by month, waste type, and customer. Quarterly regulatory returns are auto-populated from logged receipts. Saved contacts for hauliers and waste producers reduce re-entry across movements. Unlimited waste records are available on all paid plans, with plans differing only by number of users. A free plan provides 10 waste movements per calendar month with no card required and no time limit, making the platform accessible to operators of any size across England, Wales, and equivalent permit jurisdictions.