Gatesly - 2026 Pricing, Features, Reviews & Alternatives

Gatesly is a flexible event check-in platform designed to streamline attendee registration and on-site access management. It provides event organizers and registration teams with the tools they need to prepare participant lists, manage check-in, monitor attendance in real time, and export event data for reporting.

Registration and attendee management

Organizers can import participant data from Excel or CSV files and generate a unique QR code for each participant. Multiple check-in lists can be created to manage different sessions, activities, access points, or stages of an event. Participants can also be assigned to groups, making it easier to organize attendees and manage registration workflows.

QR code check-in and real-time tracking

Each participant can be identified using their unique QR code, allowing teams to quickly validate attendance on site. Check-in data is updated in real time, giving organizers an up-to-date view of attendance throughout the event. Live statistics help teams monitor participation and identify trends as the event progresses.

Flexible access for event teams

Gatesly is designed to work across computers, smartphones, and tablets, allowing teams to use different devices at the venue. Organizers can generate expiring access links to provide temporary access to specific check-in lists. This enables staff, volunteers, or other authorized team members to participate in the registration process without requiring permanent access to the platform.

On-site data management

Depending on their permissions, team members can add new participants directly during the event. This helps organizers keep attendee information accurate even when registrations or last-minute changes occur on site.

Reporting and data export

Following an event, attendance data can be exported for reporting, analysis, follow-up, or record keeping, giving organizers a complete view of participation after the event.

Compatibility and security

Gatesly is web-based and accessible from standard computers, smartphones, and tablets, without requiring dedicated check-in hardware. Access can be controlled through temporary, expiring links, helping organizers limit access to registration data to the appropriate teams and time periods.

Participant and attendance data is stored on servers located in Germany, within the European Union. This infrastructure is designed to support organizations operating under European data protection requirements and applicable privacy regulations.

By combining QR code registration, flexible check-in lists, group management, real-time monitoring, controlled team access, and reporting in a single platform, Gatesly provides event teams with a practical solution for managing the entire check-in process.