Protee OS - 2026 Pricing, Features, Reviews & Alternatives

Protée OS is the operating system for event planning and production. Built by a producer, not a software company — 23 years on site.

It is not a CRM and does not replace one. It picks up at the point an event is won and has to be built.

Core model

Zone Architecture converts a physical event space into a structured data model using a predetermined zone taxonomy — ceiling, walls, floor, stage, entrance, pre-function. Every element is allocated to the zone it occupies, carrying quantity, dimensions, weight and specification. The allocation is the source; documents are outputs of it. Patent pending .

What generates from the allocation

Scope of Works — read-only, grouped by zone and install phase (bump-in, set-up, strike, bump-out), with cost and responsible vendor per line.

Vendor briefs — structured, carrying floor plan, moodboard, dates, times and positioning.

Quote comparison — each quote rendered against the brief it answers.

Runsheets — fixed milestone structure, multi-day, sorted on a composite date and phase key, rendered in the venue's own timezone via IANA timezone lookup rather than the browser's.

Risk flags — working at heights flagged automatically on ceiling and rigging elements.

Also included

Budget tracking without manual entry. Crew portal with availability, licences and shift scheduling. Insurance document storage and distribution to venues. Seating plans, RSVPs, dietary requirements, QR ticketing and a guest portal. Vendor sourcing by trade and location.

Access model

Vendors, venues, crew and guests each work in their own portal — free and uncapped on every plan including the trial. Vendor portals use magic-link authentication with short-lived tokens; bank details are masked.

Vendor verification

ABN validation against the business register, BSB validation against the AusPayNet registry, and independent phone verification through Google Places as an anti-fraud layer. New Zealand uses format validation.

Integrations

Stripe for billing and subscriptions. Google Maps and Places for venue and vendor location and verification.

Security

Hosted on infrastructure certified to SOC 2 Type II, ISO 27001, PCI DSS and operating under GDPR. Session handling uses httpOnly cookies. Account data is isolated per account; there is no cross-account data access by design.

Deployment

Cloud, SaaS, web-based. Works on desktop and mobile browsers. No install.

Not AI. A logic engine. AI is used only for extraction — reading a palette from a moodboard, pulling figures from a quote. Every allocation decision runs on defined logic and returns the same result twice.