Box vs Procore Estimating

Google Drive

Google Workspace

OneDrive

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Annotations

Approval Process Control

Archiving & Retention

Asset Categorization

Asset Library

Asset Lifecycle Management

Asset Sharing

Assignment Management

Audio File Management

Audit Management

Audit Trail

Authentication

Automatic Backup

Backup and Recovery

Brainstorming

Campaign Management

CMS Integration

Collaboration Tools

Commenting/Notes

Communication Management

Compliance Management

Compliance Tracking

Configurable Workflow

Contact Management

Content Library

Content Management

Content Publishing Options

Cost Estimating

Customizable Branding

Customizable Forms

Customizable Templates

Dashboard

Dashboard Creation

Data Import/Export

Data Migration

Data Recovery

Data Security

Data Storage Management

Data Synchronization

Deadline Management

Digital Asset Management

Discussions/Forums

Document Automation

Document Capture

Document Classification

Document Editing

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Forms

Electronic Signature

Employee Activity Monitoring

Encryption

Engagement Tracking

File Conversion

File Management

File Sharing

File Transfer

Filtering

Forms Management

For Nonprofits

Full Text Search

HIPAA Compliant

Historical Reporting

Image Library

Information Governance

Meeting Management

@mentions

Messaging

Metadata Extraction

Metadata Management

Mobile Access

Mobile App

Mobile Capture

Monitoring

Multimedia Support

Multiple Projects

Offline Access

Password Management

Prioritization

Progress Tracking

Projections

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Tracking

Q&A Management

Real-Time Data

Real Time Editing

Real-Time Monitoring

Real-Time Notifications

Reviews for Box come from a wide variety of industries, including Information Technology and Services (9% of reviewers), Computer Software (8%), and Marketing and Advertising (6%). The most frequent use case for Box cited by reviewers is document management (53% of reviewers).

Users and use cases

Reviewers indicate that Box offers flexible plans and discounts, and some users say the security features provide reasonable value. However, many users report high pricing, confusing structures, and steep jumps to paid plans compared to competitors.

Value for money

The Box integrations most frequently cited by reviewers are: Microsoft 365 (a document management product rated 4.4 out of 5 for its integration with Box), Slack (a team communication product, 4.6), and Zoom Workplace (a video conferencing product, 4.1).

Integrations

Box is a file sharing program with key features that include secure data storage, file sharing, access controls and permissions, document management, backup and recovery, and more.

Web-based

iPad

Android

Windows

iPhone

Dropbox Business

MEGA

pCloud Business

Egnyte

Microsoft SharePoint

Progress ShareFile

Google Docs

Google Cloud Storage

iCloud

Nextcloud

Dropbox Sign

Microsoft Teams

Business

Business Plus

Enterprise 

Enterprise Plus 

 Enterprise Advanced

Limited and inaccurate search

Chief Financial Officer

There are circumstantial problems which derive from specific situations within this product, for example, if you store photos in your organization, there are problems when searching for metadata since the option simply does not exist, so it is not the ideal product for this type of records.

Director of Development

If you don't know what "folder" a document is in - or even its exact document name, the search tool can be very difficult, and almost useless.

47% of reviewers feel negative about Box’s search functionality. Users report difficulty finding files, especially when they don’t remember exact names or locations. They say the search tool often returns irrelevant or incomplete results and lacks advanced filtering options. Reviewers mention that searching within documents or by metadata is unreliable, making it time-consuming to locate specific items. Many feel that the search experience is less effective compared to other file management platforms.

Slow performance with large files

Software Engineer Intern

I do not like how image/video storage works on box and the latency. If you are storing and sharing images and videos through box, it will take you a lot of time if you are looking for a specific image/video and clicking on each image, it takes so much time to load even with a very high speed internet.

70% of reviewers feel negative about Box’s performance and speed. Users frequently mention slow upload and download times, especially when handling large files or folders. They report that the platform can lag, become unresponsive, or cause delays in syncing and accessing documents. Reviewers also note that performance issues are more pronounced with unstable or slow internet connections, and that offline access is limited. Many say these slowdowns can disrupt workflows and create frustration during time-sensitive tasks.

High and complex pricing

49% of reviewers feel negative about Box’s pricing. Users say the cost per user is higher than many competitors, making it less attractive for small businesses or budget-conscious teams. They find the pricing structure confusing, with unclear tiers and additional charges for extra features or storage. Reviewers often compare Box unfavorably to alternatives like Google Drive or Dropbox in terms of value for money. Many mention that the cost can add up quickly for larger teams or organizations.

Unreliable file synchronization

40% of reviewers feel negative about Box’s file syncing. Users frequently encounter delays, incomplete syncs, and duplicate files when working across multiple devices. They report that syncing can be slow, buggy, or confusing, especially when multiple people edit the same document. Reviewers mention issues with the desktop and mobile apps not staying in sync, leading to outdated or missing files. Many say these problems hinder collaboration and require manual intervention to resolve.

Seamless multi-device access

91% of reviewers feel positive about Box’s file access. Users report that they can retrieve and manage files from any device, whether at the office, at home, or on the go. They appreciate features like offline access, cross-platform compatibility, and the ability to back up files in the cloud. Reviewers highlight that Box helps them stay productive while traveling and eliminates the need to carry physical storage devices. Many mention that real-time updates ensure everyone has the latest version of files.

Intuitive daily workflow

journaliste

the use is super simple and suitable for all kinds of companies.

Freelance Graphic Designer

I was looking for a sharing software that I can use in my business and I love how easy and straightforward it is to use.

95% of reviewers feel positive about Box’s ease of use. Users say the platform simplifies their daily work and is straightforward for both beginners and experienced users. They appreciate how quickly they can learn to navigate the system and highlight that making changes or accessing features is uncomplicated. Reviewers note that Box’s interface is clear, and they value the ability to use it across different devices and platforms. Many mention that the software reduces the complexity of managing tasks and projects, making it a practical choice for businesses of all sizes.

Real-time collaborative tools

Product Manager

you can have real-time editing and commenting, which enhance teamwork and streamline workflows, and you can do all that from your mobile phone through their dedicated app, allowing users to manage files and collaborate from anywhere.

Project Manager

The collaboration tools, such as real-time editing and commenting, have significantly improved teamwork and productivity within projects.

93% of reviewers feel positive about Box’s team collaboration features. Users say the platform enables multiple people to work on documents simultaneously, with real-time editing, commenting, and version tracking. They appreciate the integration with productivity tools and the ability to automate workflows across teams. Reviewers find that these collaboration tools reduce miscommunication, keep projects organized, and make it easier to coordinate work, especially for remote or cross-departmental teams.

Versatile cloud storage options

Intern 

With its robust cloud storage capabilities, users can securely store, organize, and access their files from anywhere, on any device.

88% of reviewers feel positive about Box’s cloud storage. Users value the generous storage space, support for a wide range of file types, and the ability to organize and retrieve documents easily. They mention that Box’s cloud-based approach reduces the need for physical storage and backup hardware. Reviewers also appreciate the security features and the flexibility to scale storage as business needs grow. Many find the free storage options and integration with other cloud services beneficial.

IT Administrator Salesforce Administrator

Box integration into Salesforce is one of the best features. With the ability to auto create folders based on record creation, it simplifies so many processes.

Legal Assistant

Collaboration features such as file previews, comments, and real‑time editing worked smoothly and reduced the need to download documents or rely on multiple versions.

Medical Assistance Specialist

Box has enabled me to organize and share sensitive medical records, which is essential when making arrangements with providers, partners, and internal teams.

Excellent Microsoft integration – Seamless integration with tools like Microsoft 365 (Word, Excel, Outlook) made it easy to edit and collaborate on documents without leaving Box.

Integration with Microsoft 365 was a notable strength, allowing documents to be edited and co‑authored efficiently while remaining within Box’s secure environment.

IT Operations Manager

Its great when collaborating with external users because you can either give them access to a folder with granular permissions or you can generate a link for them to upload files to only.

Sharing documents—both internally and with external parties—was straightforward, and the ability to manage permissions at a granular level was especially valuable when working with sensitive or confidential information.

Data Visualization

An optimal choice for cloud storage, the one stop place for collaborating on various documentation (including versioning). While I'm using Box both within the organization, and also for personal usage, I find it suitable and easy to use  for document management, for accessing older versions when needed, and for syncing with local Box Drive.

Case Worker

The app allows you to store and share files with ease, this makes collaborating with your team easy across whatever platforms you use.

ENGINEER

It's an excellent complementary tool in my digital toolkit for managing the business side of engineering projects, but it falls short of handling the high-performance demands and intricacies of iterative 3D design work.

It provided strong confidence that files were stored securely, with clear version history, access controls, and auditability.

Owner

It’s a dependable platform for storing and sharing files, particularly in professional settings where security and collaboration are important.

Performance occasionally slowed when working with large folders or many files, and offline access was less intuitive than native desktop file systems.

Associate Director Creative and Brand

I wish they would implement an AI system, like Hey Eddie, that can scan files, describe them, group them into folders, and tag them so they're easy to find and search for.

IT Support Administrator

GB limit and the need for splitting apart larger files can be difficult at times, but it's easily solved with some minor terminal commands.

Interface can feel cluttered – With many enterprise features layered in, the user experience isn’t always as clean or intuitive as some lighter file‑sharing tools.

Business Development Manager

I could not only track projects but also manage independent calendars and conversations within the tool.

UX writer

We collect all the comments for materials and work on them together before we reach an agreement, and the document is accepted.

VP Product

Box Sign is a very useful tool for digital signature and approval, especially for remote clients and internal employees.

It can be on the pricier side especially if you want some of the more advanced features such as a Shield or Goverance or Retention Policies.

Box vs Procore Estimating Comparison (2026)

Box

Procore Estimating

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives