Box vs OpenText Documentum Content Management

Dropbox Business

OneDrive

Brandfolder

MEGA

OpenKM

ddSuite

Compare Box and OpenText Documentum Content Management based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Google Drive

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Google Workspace

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Annotations

Approval Process Control

Archiving & Retention

Asset Categorization

Asset Library

Asset Lifecycle Management

Asset Sharing

Assignment Management

Audio File Management

Audit Management

Audit Trail

Authentication

Automatic Backup

Backup and Recovery

Brainstorming

Campaign Management

CMS Integration

Collaboration Tools

Commenting/Notes

Communication Management

Compliance Management

Compliance Tracking

Configurable Workflow

Contact Management

Content Library

Content Management

Content Publishing Options

Cost Estimating

Customizable Branding

Customizable Forms

Customizable Templates

Dashboard

Dashboard Creation

Data Import/Export

Data Migration

Data Recovery

Data Security

Data Storage Management

Data Synchronization

Deadline Management

Digital Asset Management

Discussions/Forums

Document Automation

Document Capture

Document Classification

Document Editing

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Forms

Electronic Signature

Employee Activity Monitoring

Encryption

Engagement Tracking

File Conversion

File Management

File Sharing

File Transfer

Filtering

Forms Management

For Nonprofits

Full Text Search

HIPAA Compliant

Historical Reporting

Image Library

Information Governance

Meeting Management

@mentions

Messaging

Metadata Extraction

Metadata Management

Mobile Access

Mobile App

Mobile Capture

Monitoring

Multimedia Support

Multiple Projects

Offline Access

Password Management

Prioritization

Progress Tracking

Projections

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Tracking

Q&A Management

Real-Time Data

Real Time Editing

Real-Time Monitoring

Real-Time Notifications

Reviews for Box come from a wide variety of industries, including Information Technology and Services (9% of reviewers), Computer Software (8%), and Marketing and Advertising (6%). The most frequent use case for Box cited by reviewers is document management (53% of reviewers).

Users and use cases

Reviewers indicate Box offers good value for money due to its features, security, and flexible plans, and they appreciate the free plan and discounts. However, some users report pricing is high, confusing, and less competitive for growing teams.

Value for money

The Box integrations most frequently cited by reviewers are: Microsoft 365 (a document management product rated 4.4 out of 5 for its integration with Box), Slack (a team communication product, 4.6), and Zoom Workplace (a video conferencing product, 4.1).

Integrations

Box is a file sharing tool with key features that include secure data storage, file sharing, document storage, document management, access controls and permissions, backup and recovery, and more.

Web-based

iPad

Android

Windows

iPhone

Business

Business Plus

Enterprise 

Enterprise Plus 

 Enterprise Advanced

Data Visualization

An optimal choice for cloud storage, the one stop place for collaborating on various documentation (including versioning). While I'm using Box both within the organization, and also for personal usage, I find it suitable and easy to use  for document management, for accessing older versions when needed, and for syncing with local Box Drive.

Software Engineer Intern

I do not like how image/video storage works on box and the latency. If you are storing and sharing images and videos through box, it will take you a lot of time if you are looking for a specific image/video and clicking on each image, it takes so much time to load even with a very high speed internet.

Medical Assistance Specialist

Box has enabled me to organize and share sensitive medical records, which is essential when making arrangements with providers, partners, and internal teams.

ENGINEER

It's an excellent complementary tool in my digital toolkit for managing the business side of engineering projects, but it falls short of handling the high-performance demands and intricacies of iterative 3D design work.

Business advertiser

There's an inefficient notification system, difficulties with integration and file sharing, limitations on file size, and a user interface that can feel dated sometimes.

Some potential sync issues, depending on which side you create first a folder - local machine or on Box website - but probably fixed with the latest updates.

Team Lead Engineering

A very convenient and secure solution for managing and submitting professional documents, making workflows smoother and more reliable.

IT Support Administrator

GB limit and the need for splitting apart larger files can be difficult at times, but it's easily solved with some minor terminal commands.

More importantly, Box lacks the specialized tools I rely on in dedicated Product Lifecycle Management (PLM) systems like Teamcenter or Windchill.

This provides a clear audit trail and prevents the common issue of team members working off of outdated files.

My overall experience with Box is positive, with the understanding that it is a tool for secure file sharing and collaboration, not a replacement for a dedicated engineering PLM solution.

VP Product

Box Sign is a very useful tool for digital signature and approval, especially for remote clients and internal employees.

The system sometimes demands too many permission approvals and authorization processes, reducing efficiency and interrupting smooth work.

Chief Executive Officer

They also offer robust compliance certifications like HIPAA, GDPR, and FedRAMP, which is crucial for large enterprises.

Executive chief

I love that Box allows me to send big files, including to non-collaborators, securely through specifically designated access levels.

Health Educator

I also liked that you can save large sized files and different formatted files in the BOX.

Designer

Add dashboard features to display the status of shared files and folders, and to make it clear and simple for administrators to view the status of the latest views and downloads.

Product Manager

you can have real-time editing and commenting, which enhance teamwork and streamline workflows, and you can do all that from your mobile phone through their dedicated app, allowing users to manage files and collaborate from anywhere.

Owner

Box provides me easy access to all of my documents, files, and data, at an affordable price with a no nonsense software and universal support structure.

Commerce Investment Associate

I currently use box in the capacity of having a free account and uploading files as one of my partners requires us to upload our shared files to it.

Research Associate

It struggles to find any features to make it stand out from competitors such as Google Drive and Dropbox.

Managing Partner

Box is secure for having team collaborations across departments and in this way our employees work efficiently and they get the chance to brainstorm their ideas.

Instructor

Super easy product that allowed for sharing large files with individuals outside of my organization.

Analytic Scientist

When multiple users make changes to the same file simultaneously, conflict will arise and Box handles these conflicts by saving each user's changes separately to avoid overwriting.

Marketing Manager

Box is very helpful in storing my digital document on cloud storage and provide a secure storage to protect it from any data breach.

Manufacturing Engineer

What I almost don't like about box are some of its privacy policies that sometimes can be annoying (having to be changing permissions, updating dates to keep the content shared), which while it is a plus if you are looking for security, it can be a disadvantage if you are looking or have to share files with people, partners, customers outside your organization.

Design Specialist

I like the ability to safely share files and it also enables real-time collaboration with team members.

Warehouse Executive

It is a decent file-sharing solution that helps you to securely store documents on the cloud and easily share them with anyone.

People Partner

However, it could improve in various ways: offline functionality, reliability of desktop syncs, and some may find the pricing a bit steep for smaller teams. Although advanced features have a learning curve, Box does the core features right.

Clinical research Coordinator

The box is very well cloud-based application which help to organize the stuff virtually (digital files) on one location like as we do in home.

Director

Its syncing tool was - when I last used it - the best available, offering reliability and leaving me with the confidence to find work created on device A available to review on device B.

Box is flexible because i am able to access my data from anywhere because it is stored using cloud storage which is easy to store data on.

Overall, Box is a very reliable and secure platform for cloud storage and collaboration, which offers users a rather vast range of features to support document management and team collaboration.

Medical Editor

The best feature is how multiple users can work on the same document, even simultaneously, and this does not affect the final saved version.

Founder

Wonderful for our firm because it enables us to manage and maintain all our client documents easily in the cloud.

Project Manager

The collaboration tools, such as real-time editing and commenting, have significantly improved teamwork and productivity within projects.

IT Engineer

Box allowed me to share externally without inconvenience link-based invitations gave me detailed control over who had access.

The security infrastructure gives me confidence when sharing sensitive information with external partners.

For any project Box aids in having all documents available for all.

Application developer

The best thing is about the cloud storage with multiple feature that make the IT professional life easy by sharing the files and folders on invite

Box vs OpenText Documentum Content Management Comparison (2026)

Box

OpenText Documentum Content Management

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives