Datarails vs Gorilla Expense

QuickBooks Online

Xero

NetSuite

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

Xero is an award-winning online accounting software designed for small business owners and accountants, available on any computer or mobile device with an internet connection. Simplify business admin and get a range of financial insights to help you make better decisions for your business.

NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Assistant Controller

Overall, Datarails wants what is best for their customers, but their lack of internal communication and turnover in their organization made the implementation experience drag on.

Senior Financial Analyst

The CSMs are highly responsive, and bugs are addressed promptly.

Financial Analyst

The customer support team is responsive and helpful, contributing to a positive user experience.

Datarails is a financial planning and analysis platform for Excel users. It automates data consolidation, reporting and planning, while enabling finance teams to continue using their own Excel spreadsheets and financial models.
Automating these manual processes paves the way for finance teams to spe

Access Controls/Permissions

Accounting

Accounts Payable

Accounts Receivable

Activity Dashboard

Ad hoc Reporting

Alerts/Notifications

Asset Lifecycle Management

Audit Management

Audit Trail

Budgeting/Forecasting

Cash Flow Management

Cash Management

Charting

Chart of Accounts

Collaboration Tools

Compliance Management

Consolidation/Roll-Up

Customizable Dashboard

Customizable Reports

Dashboard

Dashboard Creation

Data Import/Export

Data Integration

Data Visualization

Drag & Drop

Expense Management

Financial Analysis

Financial Reporting

Forecasting

For Small Businesses

General Ledger

Goal Setting/Tracking

Idea Management

Income & Balance Sheet

Key Performance Indicators

KPI Monitoring

Marketing Reports

Modeling & Simulation

Multi-Company

Multi-Currency

Multi-Department/Project

Multiple Data Sources

Performance Metrics

Planning Tools

Predictive Analytics

Profit/Loss Statement

Progress Reports

Real-Time Analytics

Real-Time Data

Reporting/Analytics

Reporting & Statistics

Roadmapping

Sales Reports

Sales Trend Analysis

Scenario Planning

Scheduled/Automated Reports

Scorecards

Search/Filter

Self-Service Reporting

Status Tracking

Strategic Planning

Third-Party Integrations

Trend Analysis

Version Control

Visual Analytics

"What If" Scenarios

Widgets

Workflow Management

Datarails

Web-based

Windows

Vena

Cube

Planful

Workday Adaptive Planning

Microsoft Power BI

Prophix One

OneStream

Jirav

Tableau

Basic

Corporate Controller

We integrated two EHR/ERP systems, Paycom for HCM, and two other applications, and Datarails was able to crosswalk our chart of accounts historically to connect financials and aggregate data without losing anything.

Datarails centralizes our disparate systems, connects them to historical financials, and is on its way to becoming a single source of truth for budgeting and forecasting.

Finance Director

The integration with our accounting system and ability to automate reporting processes are also strong benefits, particularly for reducing manual consolidation and improving visibility across teams.

VP of FInance

It allows me to have complete access to all of my financial accounting information directly in Excel, as well as on the web-based portal.

Accounts Manager

Datarails layers automation over our existing models, meaning we get all the benefits of a robust CPM/FP&A tool without losing the familiarity, flexibility, and power of Excel formulas and spreadsheets

BI Lead

The ability to create graphs, data tables, and widgets in Excel and publish them to a dashboard with auto-refresh allows complex calculations to be performed in a refreshable manner.

Finance and Data Analyst

Fonts, font sizes, and formatting options aren't as flexible as I'd like especially for KPI widgets where getting a consistent look takes more effort than it should. When you're building dashboards for senior leadership, those small formatting details matter more than you'd think.

Chief Financial Officer

The dashboard and widgets will be very powerful and will provide us the opportunity to change our reporting from just providing reports to analyzing information in a report structure that is impactful to decision makers.

We were able to update our GL posting processes to include more detailed descriptions and map those descriptions split by delimiter to the fields we wanted in datarails.

Sr. Financial Analyst

Our primary issue with Datarails is the cumbersome nature of its Excel Add-In feature. While it functions well, Excel workbooks that contain multiple tabs and Datarails references tend to take a long time to load and refresh.

With Datarails, this process was eliminated and we're able to refresh our reporting with a few clicks, allowing for more time to review the numbers themselves

FPA Manager

Use of the product certainly reduces manual manipulation of data to aggregate from different ERPs, however, by solving this problem there are other areas that require investment such as communication with the Datarails team to stay on the same page about data sources and calculations.

Senior Commercial Finance Manager

The ability to handle such large volumes of data to build very specific models and provide niche analysis is not something I've been able to do outside of datarails.

Director

Its ability to pull together data from multiple sources and automate the heavy lifting has made it far easier to access accurate insights without the usual time pressure.

So far, they have helped us built a strong system that enables efficient reporting and allows us to manage our finances securely and quickly.

Previously, we managed multiple ERPs with different general ledger account structures and configurations, which meant we spent an excessive amount of time manually consolidating our financials.

The product does its job well, if you are lacking in top notch Excel talent or data sources are unwieldly this software can provide significant value at the fraction of what it would cost to make a new hire with the requisite skills.

It has slashed our month-end close and reporting cycles by automatically pulling data from our ERP into one central source of truth. And, what we like most is that it keeps us in Excel.

Previously, we relied heavily on multiple Excel files with manual links, which created inefficiencies, increased risk of errors, and made it difficult to ensure consistency across outputs.

Management Accountant

The automation features mean repetitive tasks take seconds, and the consolidation tools make it easy to combine multiple data sources into one clean, reliable view.

Director of FPA

It provides scheduled PDF reporting to non datarails users, but I need Excel report to automatically distribute to non Datarails coworkers.

The platform still requires significant setup and alignment to fully realize its value, particularly around data structure, dimensional consistency, and ownership of inputs.

FPandA Analyst

The automation has reduced manual workload, while the dashboards provide quick, meaningful insight that supports decision-making.

The system is already improving how we manage and consolidate data, and we expect even greater efficiency as we continue building our dashboards etc.

Financial Consultant

Customer service was lacking for a while, but our new Customer Success Manager has been extremely helpful & quick to respond to our queries, especially as the team that implemented Datarails have left the business along with their knowledge.

Datarails should be clear on setting a standard convention of signage for the data inputs and alert you when that is not the case when setting up a new data source.

As an FP&A team, having real-time budget vs actuals visibility without the manual legwork has made a genuine difference to how we plan and report.

Finance Senior Manager

Some reports require downloading and refreshing in Excel or recalculating on the platform, which adds extra steps and validations.

FPA and MA Senior Manager

With seamless integration with multiple accounting softwares, Datarails made our work a lot easier and helped our business understand its processes even better.

Budget Analyst

Our company has had a great experience with Datarails. Despite the longer implementation we are able to clearly see how much time we will save in the future with Datarails and are excited for our company's future with Datarails

Finance Business Partner

We have been working on our budget submissions and the way we  can all pull the most up to date figure on the system with 100% trust i think is a great USP for this product.

Director, Corporate Reporting

Having a digital workflow schedule ensures that key pieces of our monthly process are not missed and constantly updates me on our progress made/work remaining.

Director - Planning

Implementation took longer than expected, particularly because Datarails has more experience with industries other than CPG, so some workflows required additional customization and alignment.

Operational Controller

Datarails is a solid solution for finance teams that want to modernize their FP&A processes without fully moving away from Excel.

Additionally, performance and usability can sometimes lag when working with larger datasets, and there is a learning curve for teams to adopt new workflows.

Datarails is helpful in bridging the gap between Excel-based workflows and a more centralized FP&A system.

The biggest advantage is having a true single source of truth, everything syncs seamlessly, and version control issues have essentially disappeared.

Finance Administrator

All the budget numbers are on one worksheet and one dashboard, this makes it easier to view the overall budget numbers.

It has enabled us to build a genuine single source of truth across CRM, finance, and HR systems.

Rather than forcing significant change management, we enhanced an environment the business already understands, adding automation, control, and governance.

Strategic Finance Manager

The aggregation of data from multiple sources into one place that can then be referenced in Excel through simple formulas

The platform’s integration with Excel makes adoption incredibly smooth, and the automated consolidation workflows save significant time.

Group Financial Accountant

The drill down function has been particularly helpful as any questions raised, using this functions allows us to get to an answer quickly.

FPA Accountant

Also the limitations of being able to manually sync data from Xero due to the token limits.

Collaboration can also be difficult—when multiple users work on the same Excel file, managing updates becomes cumbersome.

Being able to reach out for support from [sensitive content hidden] at any time has been really good, allowing us to work within the environment with confidence.

Sr Accountant

It streamlines financial reporting with real-time data integration and custom dashboards and visualization.

Head of Commercial Finance

The speed at which you can pull data and slice and dice it from our financial system is impressive.

The tool is useful for aggregation of financial data and creating financial reporting.

Data Management

Pricing

Dashboards

Budgeting and Forecasting

Customer Support

Reporting

Consolidation

User Interface

Implementation Team

Small Business

Mid-size Business

Large Enterprises

SAP Concur

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions.

Zoho Expense

Zoho Expense is online travel and expense management software that helps businesses streamline corporate travel, automate expense reporting, gain complete control over spending, accelerate reimbursements, and get crucial financial insights to stay two steps ahead.

Sage Accounting

Sage Accounting is an accounting system for small business owners. It has features to help users forecast their cashflow, send and track invoices and act on real-time reporting. Users can manage their business from anywhere, at any time, from the cloud and with mobile functionality. Sage Accounting application is available for iOS and Android.

Datarails vs Gorilla Expense Comparison (2026)

Datarails

Gorilla Expense

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives