DocuWare vs OnBase

Microsoft SharePoint

M-Files

Laserfiche

AODocs Document Management

Coolfire Core

omniSign

Compare DocuWare and OnBase based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Laserfiche is an AI-powered document management and process automation platform designed to centralize content, automate workflows, and simplify compliance for organizations.

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

AODocs is a cloud-native document management platform leveraging Gen AI to automate workflows and boost productivity and compliance.

DocuWare is a document management system for transferring paper-based and digital assets into collective quantifiable resources.

Access Controls/Permissions

Activity Tracking

Alerts/Notifications

Approval Process Control

Archiving & Retention

Asset Lifecycle Management

Audit Trail

Authentication

Business Process Automation

Collaboration Tools

Commenting/Notes

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Customizable Forms

Customizable Templates

Data Capture and Transfer

Data Import/Export

Data Security

Digital Asset Management

Digital Signature

Document Automation

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Forms

Electronic Signature

Email Management

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

Forms Automation

Forms Creation & Design

Forms Management

Full Text Search

Graphical Workflow Editor

Indexing

Information Governance

Metadata Management

Mobile Access

Multi-Language

Offline Access

Optical Character Recognition

Process Modeling & Designing

Process/Workflow Automation

Real-Time Data

Role-Based Permissions

Rules-Based Workflow

Search/Filter

Secure Data Storage

Single Sign On

SSL Security

Tagging

Task Management

Template Management

Third-Party Integrations

Version Control

Web Forms

Workflow Configuration

Workflow Management

DocuWare

Android

Linux

Web-based

Windows

iPad

iPhone

Customs Specialist

Some bugs in the task assigning process is the defect i identified in this software, i have some troubles with this function.

Year on year the software has improved and now represents simply amazing value for money. We looked at many systems closely but DocuWare proved to offer the best functionality vs cost.

The experience have been good, we started to work with DocuWare on June 2018, and during the pandemic time when we had been working at home it help us a lot and it was more easy for us.

ERP Consultant

This is very customizable for each business based o  their requirements. Also the ability of Docuware to integrate with DB's is amazing and to pull and push data based on your configuration.

Marketing Coordinator

It's ease of use is the largest PRO. We have our entire shop (35+people) using the software and the fact it is so user friendly is simply excellent.

Chief Administrator 

Ease of learning and use made it easy for even veteran employees to become invested in the product. We couldn't be more pleased.

CONTROLLER

I think is a good platfrom and it repsonds quick. The landing pages and tools are good.

VP, Business Process & Data Solutions

We've found that better vendor relationships support better customer service. The breadth of features has also allowed us to improve information flow with our customers.

Sr. Post Producer

I love how DocuWare is able to pull info from scans and PDFs and save everything in an easily searchable archive.

It makes it super approachable to scan a bunch of documents and find the specific information I'm looking for quickly. It's extremely easy to use and I found it to be very intuitive.

Business Consultant

It is very pleasant and an easy to use software.

Docuware has been a great experience for our Company.

Finance Manager

Our Return on Investment was achieved in less than one year, but we saw immediate improvement in our customer service with our new ability to quickly place orders and address issues that may arise.

Applications Developer

The one thing I think is missing (and this has been recorded) is that the "fat" client has been removed from the software. As an administrator, I made frequent use of the fat client.

System Administrator

DocuWare is easy to configure and provides state-of-the-art functionality that improves data capture, utilization, integration, and distribution.

Executive Assistant

As stated, once you figured out what you needed to do to complete the transaction, it was fine.

Data analyst

Not optimized for any devices sometimes look odd.

Accounting Staff

In order to get results when performing a search you have to search the name of the document exactly as it was recorded. This can be difficult when looking for something that you stored months ago.

DocuWare screenshot: DocuWare document trays

DocuWare screenshot: DocuWare invoice

DocuWare screenshot: DocuWare storage

DocuWare screenshot: DocuWare manage document

DocuWare screenshot: DocuWare searches

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

M-Files is a mobile-based and context-first document management system that uses metadata-driven architecture, workflow automation, and AI to improve visibility, compliance, and efficiency.

Our comprehensive software solution offers e-signature and digital signing capabilities to help you streamline your business processes. With legally binding electronic signatures, you can accelerate your sales cycle and achieve business growth.

Coolfire Core is a powerful software solution designed to help companies defeat operational chaos and streamline manual work. By simplifying work management inside and outside the organization, Coolfire Core enables businesses to get more done, optimize the bottom line, and improve overall customer satisfaction.

Automate & integrate the management and control of documents, business processes & records using one application

Active Directory Integration

Activity Dashboard

Application Management

Audio File Management

Audit Management

Automated Scheduling

Automatic Backup

Backup and Recovery

Batch Processing

Billing & Invoicing

Calendar Management

Case Management

Cloud Backup

Collaborative Development

Conditional Logic

Contact Management

Content Delivery

Content Library

Contract/License Management

Custom Development

Customizable Dashboard

Customizable Fields

Customizable Reports

Data Aggregation and Publishing

Data Migration

Data Recovery

Data Storage Management

Data Synchronization

Data Visualization

Database Support

Deployment Management

Document Check-in/Check-out

Email Templates

HIPAA Compliant

Integrations Management

Interaction Tracking

Invoice Management

Metadata Extraction

Microsoft Outlook Integration

Mobile Capture

Mobile Signature Capture

Monitoring

Multi-Party Signing

Multiple Format Support

Multiple Output Formats

No-Code

Process Change Tracking

OnBase

Ophthalmic tech and scribe

OnBase is an efficient program, scanning ans sorting documents to the appropriate provider is swift and ease of use is great.

Program Coordinator

I guess if I had to say anything negative it is that I have not had formal training in using OnBase and could learn more about its newer features (so user error or lack of learning more on my part).

Coordinator of Instruction

What I don't like about the software is that it is hard to navigate. Getting from different screens can have you lost and unsure of how to get back to your original location.

Senior Associate Business Analyst

First of all its a straight forward set up which is very easy to use and i personally happy with its UI. We can back up all the transactions and invoice generated or sale-purchase orders.

Underwriter

Like how you can store all your files and documents in one spot with ease. Easy to retrieve information and documents.

Application Analyst

The ability to generate and query digitized documents was powerful.

What I like most about OnBase is that the interface is clear and simple. What you see is what you get.

Skilled Recruiter

That's where their awesome customer service comes in.

Customer Service Representative

The only issue I have with OnBase is a minor annoyance.

Unit Clerk - Oncology

What I like the most about this software definitely has to be how it streamlines this process.

DocuWare vs OnBase Comparison (2026)

DocuWare vs OnBase Comparison (2026)

DocuWare

OnBase

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives