Evernote Teams vs OmniFocus

Google Docs

Trello

Asana

Notion

Microsoft OneNote

Things

Compare Evernote Teams and OmniFocus based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

monday.com

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Access Controls/Permissions

Alerts/Notifications

Annotations

Audio Recording

Brainstorming

Collaboration Tools

Commenting/Notes

Communication Management

Content Management

Content Scan

Customizable Templates

Dashboard

Data Import/Export

Document Classification

Document Management

Document Storage

File Sharing

Full Text Search

Handwriting Recognition

Idea Management

Meeting Notes

Mobile Access

Mobile App

Multi-Device Support

Multiple Projects

Notes Management

Offline Access

Productivity Tools

Progress Tracking

Projections

Project Management

Project Planning

Project Planning/Scheduling

Project Tracking

Reminders

Reporting/Analytics

Reporting/Project Tracking

Reporting & Statistics

Resource Management

Search/Filter

Single Sign On

Tagging

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Team Collaboration

Templates

To-Do List

Version Control

Visualization

Wiki

Reviews for Evernote Teams come from a wide variety of industries, including Information Technology and Services (11% of reviewers), Computer Software (10%), and Marketing and Advertising (7%). The most frequent use case for Evernote Teams cited by reviewers is note-taking (64% of reviewers).

Users and use cases

Some users report that Evernote Teams’ free version is useful, but they feel its limitations often push them toward paid plans. Reviewers appreciate advanced features in paid tiers, yet they frequently mention the price jump feels steep. Some users say the premium plans offer helpful collaboration tools, but they find the cost high compared to alternatives. Some reviewers find the free trial too limited to evaluate benefits, and users indicate frequent upgrade prompts and paying for basic functions can be frustrating.

Value for money

The Evernote Teams integrations most frequently cited by reviewers are: Google Drive (a cloud storage product rated 4.8 out of 5 for its integration with Evernote Teams), Google Calendar (a scheduling product, 4.5), and Gmail (an email management product, 4.5).

Integrations

Evernote Teams is a note-taking solution offering key features such as notes management, task progress tracking, multi-device support, and commenting on notes, among others.

Evernote Teams

Web-based

iPhone

Android

Windows

iPad

Basic

Real Estate Law Clerk

I also appreciate that Evernote allows attaching PDFs, images, and audio files, which makes it feel more versatile than a paper notebook.

Marketing Manager

I like the shared notebook feature and I also like the Evernote Web Clipper extension, it helps in capturing screenshots and webpages.

It’s best suited for users who want a simple, digital notebook, but those seeking project management or advanced productivity features may find it limited.

Supervisor, Field Research

It allows me to differentiate between work, personal and research content, so I can jump to the right one without burning time searching.

Senior research fellow

Sometimes syncing is slow, often when I try to sync large attachments my PDF notes or voice files will go into sync pending for a few minutes.

Operations Manager

I have to manually scroll through Evernote Teams to view my old notes mostly when files have not been opened for a long period.

Legal Associate

very versatile in organizing notes and case details the capability to sync notes across devices, the note editor is both functional and simple plus it allows notes to contain various media content.

Designer

One of the key strengths of Evernote Teams is its cross-platform compatibility, allowing users to access their information from various devices and platforms, including web browsers, desktop computers, and mobile devices.

Data Analyst

My team uses Evernote Team for a year now: our projects consists mostly of creating specific dashboards for different departments within the company. As these are rather complex dashboards, with lots of KPIs and specific metrics, there is a lot of research and documentation work that is linked to the creation of such dashboard.

Software developer

The task management feature is particularly helpful, allowing us to assign tasks to team members, set due dates, and track our progress.

Evernote Teams offers powerful search capabilities, allowing users to quickly find the information they need within their notes and documents.

Ad Free Marketing Specialist

The platform's intuitive design and cross-device synchronization make it an essential tool for managing personal and professional projects efficiently.

Owner

It was solid, worked pretty well until their unbelievable manner of them deciding to raise their subscriptions and made it practically impossible to cancel.

The ability to share notebooks and notes ensures that all team members are on the same page, facilitating seamless collaboration.

Software Developer

It also provides co-editing in real-time and we can link notes to each others.

Chief Medical Officer

With clear labels and notebooks I use Evernote to separate work, personal and research projects to help make retrieval simple.

Sometimes when I’m in places without internet, I can’t get all my notes and that disrupts my workflow in key moments.

IT Support

The least liked aspect of Evernote Teams is the potential for overwhelming alerts/notifications, which can disrupt focus and reduce efficiency if not managed properly.

You can’t easily assign different access levels (view, edit, comment) per user per notebook.

IT Engineer

Sometimes the search feature on Evernote does not recognize tagged attachments or handwriting on photos.

Creative Manager

Evernote Teams has transformed the way we manage projects by offering an intuitive platform for document management and task scheduling.

Although at the company level we have a dedicated storage solution (Box), Evernote Teams is perfect for smaller teams of 5-8 people.

Overall, Evernote Teams is used as a central repository of our knowledge, while Spaces allow us to navigate between projects and access/re-use related files.

While it have some basic features of task management like adding tasks and reminders but not more than that.

Social Media Manager

Its extensive feature set and cross-platform compatibility make it a strong contender for anyone looking to enhance their productivity and keep their thoughts organized.

I use the free version of Evernote, but it seems that there is a limit to the number of notes I can create, even after deleting some notes to make space.

Superivisor

Features such as voice notes , attaching images, especially handwritten notes makes it easier for dictation.

Assitant PM

Has the capability to add reminders and track to-do lists to stay organized and manage tasks more efficiently.

Administrative

This product meets our excpectations and we simply overjoyed by its centralization features in the workplace, like sharing notes, documents and files becomes easy.

Freelance Writer

So the note-taking options are pretty good, I get text formatting and images for free but also audio clips as well.

Graduate student

I have used different note taking apps and Evernote us towards the bottom to average tier in terms of user friendliness and price comparison.

Evernote Teams excels in providing a suite of collaboration tools that make it easy for teams to work together on projects.

Kids Director

I use Evernote mostly for external purposes in my role of coaching as well as note-taking with other team projects.

It is best for teams looking for affordable note-taking and collaboration tool.

Student

Addition, the user interface is somehow complicated to beginers as it has so many features that might require an introductory learning before getting to know the user interface.

Digital Communications Director

The formatting can also come across as somewhat barebones compared to Notion or Google Docs.

Assistant Manager

Search works great, can pull up old notes or shared sketches real quick.

Animator

Fantastic shared workspace for editing documents with others. Although it's not cheap, the price is reasonable and on level with other platforms.

Photographer

Edit team notes on important information that I want my team to alert and shares the latest task progress.

Evernote Teams is an excellent tool for collecting notes as well on working and projects collaboration.

Design adn Project Manager

this has become a crucial way that our team can communicate with our clients their vision and schedule for their renovation.

Team Lead

Evernote Teams helps us to collaborate as team for all projects no matter how extensive the project scope is.

Mechanical Engineer

The monthly limit for a free account & You cannot view notes when you are surfing offline.

While Evernote offers a free tier, many of its most useful features are locked behind the Premium and Business plans.

The pricing structure, although reasonable for the value it provides, might be a bit steep for smaller teams or startups on a tight budget.

Research Engineer

I mostly use Evernote Teams as a note-taking tool and to organize my daily and weekly tasks, which is important for me in terms of making my long and short-term objectives and ambitions clear.

Admin

Free Plan is Limited and Occasional Syncing Issues

Business Analyst

It's good as I am using it into my day to day life, also their AI features is very good to use, and hopping search  and filter options improvement in nearest future

Consistent synchronizing across gadgets, guaranteeing access to notes whenever,

The ability to create and organize notes in notebooks and tags is a useful feature, and the ability to share notes and notebooks with team members makes collaboration seamless.

Note-Taking

Note Sharing

Pricing

Reviewers indicate Evernote Teams’ task management capabilities help them create, assign, and organize tasks efficiently. Users report they can set deadlines, reminders, and prioritize work, making it easier to track responsibilities and progress. They find real-time collaboration and integration with tools like Nozbe, Smartsheet, IFTTT, and Zapier valuable. Some reviewers mention occasional sync issues or a less robust experience compared to dedicated task management apps, but most appreciate Evernote Teams for streamlining task workflows. Of the 173 Evernote Teams users who gave detailed accounts of their use of Task Management, 90% rated this feature as important or highly important.

Search Functionality

Sync Across Devices

Note Organization

Team Management

Slow and unresponsive support

Some users have reported poor experiences with Evernote Teams' customer support, including long wait times and unhelpful support staff.

We had multiple issues with the software not working properly and decided to discontinue - the billing was not canceled and customer service stopped responding.

48% of reviewers feel negative about Evernote’s customer support. Users report long wait times, unhelpful or scripted responses, and difficulty reaching support staff. They mention unresolved technical issues, delayed billing assistance, and lack of proactive communication. Some reviewers feel that support channels are limited and that post-purchase service is inadequate. Many express disappointment when urgent problems are not addressed promptly, impacting their ability to rely on the software for critical business operations.

Complex and cluttered navigation

Founding Attorney

If anything, Evernote has too many features that clutter the visual interface or distract from the core functions.

45% of reviewers feel negative about Evernote’s navigation. Users report that the interface can be cluttered and overwhelming, especially for new users. They mention a steep learning curve, inconsistent layouts across devices, and difficulty finding features or shortcuts. Some reviewers find the desktop app cramped and the mobile app less intuitive, while others struggle with frequent interface changes and limited customization. Many say navigating between notes, notebooks, and widgets can be confusing, impacting overall usability and efficiency.

Frequent bugs and performance issues

Occasionally, for reasons of poor internet connection and other issues related to integration between systems, one or another note ends up being duplicated, which takes time to understand what happened and eliminate duplication, but it is common. when using a lot of environments with multiple installations.

65% of reviewers feel negative about Evernote’s bugs and technical issues. Users frequently report crashes, slow load times, and syncing problems, particularly on mobile devices or with poor internet connections. They mention persistent glitches, laggy performance, and occasional data duplication. Some reviewers are frustrated by unresolved bugs that linger across updates, inconsistent user interfaces on different platforms, and challenges with simultaneous editing. Many feel these issues disrupt workflow and reduce trust in the software’s reliability.

Limited text formatting choices

Game tester

Limited formatting: Evernote's formatting options are limited compared to other note-taking apps, which may be a drawback for users who prefer rich text formatting.

37% of reviewers feel negative about Evernote’s text formatting options. Users say formatting is less robust compared to competitors, with limited options for customizing fonts, colors, and lists. They report issues when copying and pasting content, as formatting often doesn’t transfer well. Some reviewers mention the lack of advanced features like multi-level hierarchies, code formatting, or easy text alignment. Many find it frustrating to create visually organized notes, especially when working with complex documents or templates.

Restrictive and costly pricing

51% of reviewers feel negative about Evernote’s pricing. Users say the free plan is too limited, restricting device sync, storage, and essential features. They mention frequent prompts to upgrade and find the premium subscription expensive compared to alternatives. Reviewers express frustration with the value offered, noting that key functions like offline access or file attachments require payment. Many feel the pricing model is prohibitive for individuals or small businesses, making it difficult to justify ongoing costs.

Comprehensive note tracking

NATIONAL SCHOOL FEEDING PROGRAM FACILITATOR 

It has been a great tool for helping me to stay organized and keep track of tasks, notes, and other important information related to my team.

95% of reviewers feel positive about Evernote’s note tracking abilities. Users say they can easily keep track of meetings, tasks, and ideas using tagging, templates, and checklists. They appreciate features like cross-device syncing, voice memos, and the ability to organize notes by project or topic. Reviewers mention that tracking tools help them manage deadlines, monitor progress, and access information from anywhere. Many find that Evernote’s tracking capabilities are essential for staying organized in both professional and personal contexts.

Integrated project management

Cloud engineer

I appreciate its Shared workspaces, task management, and real-time editing facilitate teamwork and project management, Powerful search, flexible organization, and offline access help manage information effectively.

Digital Artist

Project planning and tracking: Evernote Teams provides a range of tools for planning and tracking projects, including the ability to create to-do lists, set deadlines, and track progress.

95% of reviewers feel positive about Evernote’s project management tools. Users indicate they can plan, track, and organize projects by creating tasks, setting deadlines, and managing workflows within shared workspaces. They value customizable templates, to-do lists, and the ability to assign tasks to team members. Reviewers highlight the convenience of having project notes, research, and documents in one place, which saves time and improves organization. Some mention that Evernote’s flexibility supports both creative brainstorming and structured project execution.

Robust team collaboration

Deployment Engineer

Evernote Teams offers a flexible and efficient platform for teams to capture ideas, organize information, and collaborate effectively, ultimately enhancing productivity and workflow efficiency.

92% of reviewers feel positive about Evernote’s team collaboration features. Users report that real-time editing, shared workspaces, and centralized communication improve teamwork and productivity. They value integrations with platforms like Slack and Google Drive, which facilitate seamless workflow management. Reviewers say the ability to assign tasks, track progress, and share files makes it easier for teams to stay aligned and achieve goals. Many highlight that Evernote supports collaboration across departments and locations, making it a versatile tool for group projects.

Evernote Teams vs OmniFocus Comparison (2026)

Evernote Teams

OmniFocus

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives