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Project Management Software

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monday.com

4.6
(2,272)

Project Management Made Easy

monday.com, a powerful Project Management software, helps teams plan and execute projects that deliver results on time, whether they are in the office, home, or on-the-go. With powerful productivity features such as time tracking, automated notifications, customizable workflows and integrations.

Read more about monday.com

ClickUp

4.7
(2,150)

Project management, task tracking, & professional goal tools

Great projects start with great project management software. ClickUp is one tool for everyone and everything.
Imagine what your team could accomplish if everyone collaborated through a single tool. 1,000+ native integrations
seamlessly connect in ClickUp, plus 1,000+ more through Zapier.

Read more about ClickUp

Smartsheet

4.4
(1,655)

An online work execution platform for any size organization.

Smartsheet helps to manage all areas of project work, from team collaboration and file sharing, to resource management and calendar tools, to Gantt charts.

Read more about Smartsheet

Asana

4.4
(9,606)

Project and work management for teams of all sizes.

Asana is a project management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

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Wrike

4.2
(1,649)

Manage your projects from start to finish with Wrike

Increase productivity by up to 50% with trusted project management software from Wrike. Plan projects, assign tasks, showcase progress, and more. With ready-made solutions for marketing, creative, and professional services. Suits teams of 20+ people.

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inMotion ignite

4.2
(74)

Creative project management & proofing for improved workflow

inMotion ignite's project management empowers marketing & creative teams to accomplish more work, faster! Custom work views, Gantt charts & Kanban boards help you work your way. Project intake forms, task/resource management, proofing, approvals, and reporting will help ignite the entire workflow.

Read more about inMotion ignite

kintone

4.7
(84)

Agile, No-code Business Application Platform

Build business applications and database apps quickly and easily. No-coding required.

Read more about kintone

Teamwork

4.5
(673)

Work and project management software that works for you.

Project management software that lets you own the big picture. Teamwork takes care of the details so your team can focus on delivering results.

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HoneyBook

4.9
(355)

Client management for freelancers & SMBs

Tools for the modern creative professional: manage projects, contracts, payments, & more. Start a 7 day free trial today.

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Airtable

4.7
(1,118)

Cloud-based organization & collaboration tool

Airtable is the all-in-one collaboration platform that combines a flexible spreadsheet interface with rich features like attachments, calendars, and more.

Read more about Airtable

WorkOtter

5.0
(155)

#1 Rated SaaS Project, Resource, & Portfolio Management PPM

PMs love WorkOtter. Easy Project, Resource, and Portfolio "What-If" Scenarios. Includes Gantt, Kanban, sync to MS Project & JIRA. Magic Dashboards to get your PMO started. Demo WorkOtter today.

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Quickbase

4.4
(216)

No-code application development platform & online database

Quickbase is the easiest way to manage projects in the cloud no matter what the project is or where your teams are. Quickbase's flexible no-code platform gives you all the features you need to assign tasks, automate workflows, and generate insightful reports for even the most complex projects.

Read more about Quickbase

Sciforma

4.4
(41)

Project and Portfolio Management Software

Sciforma PPM's robust and easy-to-use platform supports PMOs with these very critical PPM capabilities: idea & demand, portfolio & program, planning, work and collaboration, resources, and time tracking. Flexible and functionally scalable, it accomodates various PMO maturity levels.

Read more about Sciforma

Kissflow Project

5.0
(1)

Cloud-based collaborative project management solution

Kissflow Project is a project management solution that helps businesses manage tasks, create project plans, generate automatic deadline reminders, share files, and more. Team members can utilize Kanban boards, task lists, matrix view, and sub-project interface to visualize and track task progress.

Read more about Kissflow Project

Autodesk Construction Cloud

4.3
(1,879)

Connect data, workflows, and teams

Contractual procedures, communication processes, and standards can vary from one project to the next, and they're further complicated by having multiple processes and software to manage. Simplify with a single platform to streamline management of RFIs and submittals.

Read more about Autodesk Construction Cloud

ProWorkflow

4.5
(246)

Project Management & Time Tracking For Teams Of Any Size.

Project management online, made easy. Find out why thousands of companies all over the world trust ProWorkflow to get the job done on time, every-time! Signup for a free trial today!

Read more about ProWorkflow

FinancialForce PSA

4.2
(55)

Professional Services Automation (PSA) App for Salesforce

FinancialForce PSA helps service businesses deliver client projects on time & in budget with project planning, task management, portfolio management, and more.

Read more about FinancialForce PSA

Backlog

4.5
(76)

Online project management tool for developers

Release high-quality software and web projects, faster

Read more about Backlog

Clarizen

4.2
(166)

Enterprise Project Management Solution

Clarizen brings together project management, workflow automation and in-context collaboration to accelerate progress and engagement.

Read more about Clarizen

Proggio

4.6
(23)

Patent based Project & Portfolio Management Solution

Proggio is a patent based collaborative Project & Portfolio Management Solution for managing any size project. Prggio includes unique visual timeline, Task Management module, Budget & Resource Management capabilities and it can integrate to JIRA, G-Suite and 300+other apps. Strat FREE trial today!

Read more about Proggio

Workfront

4.3
(1,033)

Online Enterprise Work Management Software

Use Workfront to manage projects and project portfolios with features such as task and resource management, capacity planning, Gantt charts, & time tracking.

Read more about Workfront

Ravetree

4.4
(17)

Award-winning work management solution

Ravetree is an all-in-one work management solution for project-driven organizations and teams with tools for managing projects, time, resources, and clients

Read more about Ravetree

FunctionFox

4.5
(139)

Timesheets & Project Management Software

Simple online project management software with time tracking, keeps your projects on time and on budget. Project schedule calendars, gantt charts, resource availability, and actionable to-do lists keep your team and projects on schedule. Don't miss another deadline. Try FunctionFox free today.

Read more about FunctionFox

Jira

4.4
(10,187)

Project & Issue Tracking Software - See why we're #1!

Trusted by millions, Jira is the leading project management tool enabling teams to track, manage, and report with confidence - any team, any size. Get started!

Read more about Jira

BigTime

4.6
(534)

Time, billing, expense, payment, and project mgmt software

BigTime helps track the things that are important to you. Deep dive into project tasks and budgets. Check the status of tasks by due dates, staff assignments and more. If you're operating blind, real-time visibility is a few clicks away and exactly the way you want to see it.

Read more about BigTime

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Buyers Guide

Project Management

Project management software is used by project managers and stakeholders to plan projects, follow their progress and development, and ensure the timely completion of key tasks. In this buyer’s guide, we’ll look at the core features of this software and the top considerations businesses should have in mind when evaluating a solution.

Here’s what we’ll cover:

What is project management software?

Project management software is designed to help businesses track the progress of projects from inception to completion. They can use these applications to manage various aspects of a project - from tracking tasks as well as optimizing people and resources to sharing important project documents.

Types of project management software

The general purpose of project management software is to improve communication, transparency, and team collaboration, allowing for full visibility over processes, tasks, and workflow.

However, some project management applications are designed with specific teams in mind such as software developers. Others cater a more diverse range of workers.

Given below are different types of project management software and what you can expect from these tools:

  • Task management software: These are basic tools for businesses looking to eliminate manual processes such as the use of spreadsheets for tracking project progress. The software helps project managers schedule employee tasks and track progress on visual dashboards. Employees can prioritize tasks with color codes or labels as well as set up automated notifications and due date reminders.

  • Project collaboration software: This is suitable for teams that want to improve communication among project members. These solutions offer basic task management, with a specific focus on collaboration features, to help employees quickly connect with each other. Functionalities include team activity dashboards, document sharing, real-time chat, and voice/video calling.

  • Agile project management software: This is specifically designed to help technical teams, such as software developers, manage projects. However, it can also be used by small non-technical teams (under 10 members) that follow agile project management frameworks such as marketing. Along with task management and collaboration features, this software typically offers kanban dashboards for progress visualization and advanced reporting such as sprint velocity metrics and burndown charts.

  • Project portfolio management (PPM) software: As small organizations grow, they need this software. It offers advanced functionalities such as project lifecycle management, risk management, and resource management. Full-suite PPM software helps businesses prioritize projects, assess potential risks, and assign the right employees to projects.

Key question to ask your vendor before you buy: What functionalities differentiate your project management software from your competitors?

Deployment options for project management software

Project management applications could either be on-premise or cloud-based offerings. Choosing the right deployment option requires you to consider factors such as software costs and your IT team's expertise.

GetApp.com emphasizes software-as-a-service (SaaS) or cloud-based deployment. These tools typically come with lower up-front costs, faster implementation time, and automatic updates; they also better support remote use, scale more easily, and minimize the need for IT staff and real estate. But you’ll want to broadly understand each deployment method.

Here are the key differences between these two kinds of deployments:

Software-as-a-Service (cloud based)

  • Is hosted on the vendor's servers

  • Pricing is subscription-based on per month, per year, or per user basis

  • Vendor typically takes care of data backup, security, and feature upgrades

On-premise

  • Is hosted on your own servers

  • Pricing is an upfront license fee for a single user

  • You are responsible for data storage and software upkeep

Small businesses usually prefer cloud-based over on-premise solutions as the former is cheaper in the short-run. It also saves them from the hassle of figuring out data backup and maintaining the software on their own.

Key questions to ask your vendor before you buy:

  • (SaaS vendor) Do you offer automatic “offline” data synchronization for mobile applications?

  • (On-premise vendor) Do you have plans to replace your on-premises software with cloud-based solutions?

Project management software features

A common project management function is task management to set and assign tasks, deadlines, and time sprints. Some tools also facilitate communication with the help of automated notifications, document sharing, and the ability to leave notes.

It’s important to carefully examine the features to see if they meet your specific business challenges. For instance, a team with well-defined roles would need a solution that can assign specific user permissions at various stages of the project lifecycle.

Let’s look at the core features of project management solutions in detail:

Task management: Helps plan tasks, set priorities, and track progress at each stage of the project. Lets users create and assign to-dos, set up recurring tasks, and view tasks on a calendar.

image5

Overview of in-progress and upcoming tasks in Asana

Collaboration: Allows employees, clients, or vendors to share and collaborate on project documents via shared online workspaces. They can also communicate through various channels such as email, chat, and video calling.

image2

Commenting on tasks in JIRA Software

Document management: Facilitates centralized sharing of project-related documents, videos, and images. Allows project stakeholders to review, co-author, or redact project files.

image4

Importing files into Smartsheet 

Project planning: Helps project managers define individual tasks, resource allocation, timelines, and deadlines using visual project planning tools such as Gantt charts.

image1

Using Gantt charts to plan task deadlines in ITM Platform

Reporting: Allows users to view project progress and status at a glance, They can also see upcoming deadlines, completed tasks, milestones achieved, team workloads, and budget utilization.

image3

View project reports in Workfront

Besides these core features, project management solutions offer features that help project managers customize the tool as per their business requirements. Here are two such features that businesses should look for when evaluating a project management tool:

  • Permissions and security: Allows users to set tailor-made access to all project related data. It also keeps the information secure.

  • Project Accounting: Takes charge of project finances and offers tools for tracking budgets, invoicing, and expenses.

Key question to ask your vendor before you buy: How can the core functionalities of your project management solution help me achieve specific business results?

Important project management software integrations

When selecting project management software, ensure that it integrates seamlessly with any software you currently use. Fortunately, most tools integrate with other cloud-based software, saving your time and allowing you to easily share data between applications.

Here are some important integrations that you may need with your project management solution:

  • Email integration: Supports task processing via email. These include the ability to create new tasks, edit details, assign and reschedule tasks, leave comments, and attach documents.

  • Idea management: Helps team collaborate and develop project ideas. Functionalities include mind mapping tools, document sharing and idea management workflows.

  • Bug tracking: Separates the tracking of software bugs from tasks in a project. These include custom workflows, time tracking, ticket management and reporting.

  • Accounting: Allows business to manage project accounting. Functionalities include general ledger accounting, time-tracking for billable hour reports, invoice generation, and project costing reports.

Key question to ask your vendor before you buy: How many third-party integrations do you offer and how many more will you add in the next 1 to 2 years?

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