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FileHold vs M-Files Comparison (2026)

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Good recommendations?

FileHold

M-Files

Overview

FileHold’s document review and workflow software is designed for organizations with 10+ users. Includes version control, automated workflows, mobile access, and Microsoft Office integration, making it easy for your team to adopt. Available on-premise or in the cloud, and fully mobile-ready.

M-Files ends info chaos. Find documents fast with intelligent search. Automate workflows & collaborate seamlessly. Work smarter, not harder.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

No videos yet

Pricing

Starting from

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

No pricing info

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.7

Value for money

Ease of use

Features

Customer support

83%

would recommend this app

4.4

277

155

Value for money

Ease of use

Features

Customer support

74%

would recommend this app

Pros

“We like that it allows us to upload/publish thousands of documents globally to store in individualized folders by employee.”

Penny C.

Senior Director, Global Payroll Operations

“I've successfully converted several departments that were previously resistant to going paperless. Once they saw how quickly they could locate specific documents, like purchase orders, in just seconds, they were immediately on board.”

Rebecca S.

Regulatory and QMS specialist

“The user interface is intuitive, making it simple to organize, search, and manage documents efficiently.”

Travis W.

Director of IT

Pros

“It helps reduce the mess of shared drives and makes documents easier to find by project, client, date, or other filters.”

Arunmurugan S.

Project Manager

“Search and dynamic views surface the right document and version in seconds, while no-code workflows standardized approvals and cut manual follow-ups.”

khutso a.

IT Administrator

“M-Files lets me use metadata tags so that the specific document I want appears immediately. Since the AI-based classification learns my preferences, it becomes consistently accurate and intelligent after a few uses, to find files across systems.”

Martin H.

Purchasing Analyst

Cons

“How small the font is on library. When you decide to remove a metadata field from a schema it retains the information so you can't actually completely remove so it can make things a little tricky when searching or reusing the field.”

Mindy L.

Office Manager

“The watch folder list cant be sorted, it's in the order they were entered and if you have a lot of watched folders trying to find one to edit the information can be frustrating.”

Mindy L.

Office Manager

“We were hoping to have some sort of Dynamics NAV invoice approval process, but as we have a very small IT department, we never get around to it. ”

Chris W.

IT Manager

Cons

“M-files Does not have dedicated Application for Mac os which sucks , There is only web browser to use it”

Utsav G.

Technical Analyst

“The interface and setup can feel a bit complex in the beginning.”

Arunmurugan S.

Project Manager

“very mixed, didn't work well with our citrix farm and due to lack of guidance have set up a complex document class structure, setting up views can be hard”

Gill D.

Strategy and Improvement manager