M-Files vs Document Control

Microsoft SharePoint

MasterControl Quality Excellence

Brandfolder

Orangedox

ddSuite

Compare M-Files and Document Control based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

MasterControl is a quality management software (QMS) solution widely used in the life sciences industry, supporting compliance and efficiency for companies of all sizes. The platform provides integrated tools for managing audits, training, documents, and quality events, enhanced by data analytics and artificial intelligence (AI) capabilities. It is designed to help organizations streamline decision-making, accelerate product development, and maintain regulatory compliance.

M-Files is a mobile-based and context-first document management system that uses metadata-driven architecture, workflow automation, and AI to improve visibility, compliance, and efficiency.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Archiving & Retention

Audit Management

Audit Trail

Authentication

Business Process Automation

Buy Side (Suppliers)

CMS Integration

Collaboration Tools

Completion Tracking

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Contract Drafting

Contract/License Management

Customizable Templates

Data Import/Export

Data Security

Data Visualization

Digital Asset Management

Digital Signature

Document Automation

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Signature

Encryption

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

For Legal Professionals

Full Text Search

Information Governance

Metadata Management

Mobile Access

Offline Access

Optical Character Recognition

Policy Management

Pre-built Templates

Process/Workflow Automation

Q&A Management

Real Time Synchronization

Regulatory Intelligence Feeds

Regulatory Reporting

Reminders

Renewal Management

Reporting & Statistics

Reporting/Analytics

Rights Management

Risk Management

Search/Filter

Secure Data Storage

Sell Side (Customers)

Single Sign On

Task Management

Team Collaboration

Templates

Third-Party Integrations

Version Control

Workflow Configuration

Workflow Management

M-Files

Android

Web-based

Windows

iPad

iPhone

Associate Executive Director

I liked M-Files because of the ability to organize company files in a secure location. I used M-Files to fully store my Tax program in my previous position, and loved everything about it.

Account Manager

The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable.

Support Manager

It will be the best money you spend and will save you the cost is saved searching in weeks.

Our ability to integrated it seamlessly with our Matter Management products has made it especially easy to use.

Senior Software Development Engineer

Moreover, it also enables me to edit and format my documents according to my wish and desire and also helps me in managing dozens of documents with full ease.

Recruitment Executive

Perfectly developed product with so many useful features.

Web Developer

An Impressive and Intuitive Document Management Solution - M-Files.

Civil Engineer

It creates synchronization problems in places where the internet connection is not reliable and there may be version problems.

Senior Data Engineer

Overall, my experience with M-Files software has been good.

Engineer

What I dislike about the M-Files is User interface quite diffuclt to get used. They need to impove as well.

Joint md

Overall good, worth taking the time to fully define before implementing, technical support good but sales support can be slow to respond.

And extremely promt and helpful customer support.

R&D Engineer

Also you does not find files sometimes because you need to put keywords but you may forgotten.

This solution suits every type of organization whatever their size and resources will be.

Director

M-Files provides anew normal: Staff can securely access the correct information instantly from anywhere. This is a total paradigm shift for any company and the time and cost savings are incredible.

Sales Manager

We solved the archiving and documents sorting problem, but for the price tag  we had to give up using it.

Senior Systems Engineer 

User can tag favorite files and search based on multiple file attributes or tags. Server setup (Window 2012 or higher) is straightforward with the option of M-Files database or Microsoft SQL server.

Systems Analyst

After multiple meetings, we decided on M-Files as it provided the easiest integration into our current system, and increased our security control for all documents within our company.

M-Files screenshot: M-Files' search function excels in context-aware search

M-Files screenshot: M-Files profile setup and access across mobile and desktop platforms

M-Files screenshot: M-Files permissions capabilities, including automatic permissions 

M-Files screenshot: M-Files Process Maps offers visual process documentation

M-Files screenshot: M-Files pin items, view metadata, preview content, and organize pinned items

Large Enterprises

Mid Size Business

Non Profit

Small Business

Orangedox is a cloud-based software that helps Dropbox and Google Drive users store, track, customize, and share documents to streamline sales, marketing, and compliance processes. Content creators can publish Lightroom presets, DNG filters, or graphics and distribute them using a shareable link.

ddSuite software from DDC Schweiz allows object data of large infrastructure objects to be viewed from the overall view down to the smallest detail, managed and orders and invoices to be triggered.

Brandfolder is an online digital asset management platform for PR purposes, providing a private and public-facing repository for sharing logos, videos and more.

MediaLab's Document Control enables laboratories to take control of documents & procedure manuals, meeting CAP, CLIA, Joint Commission, FDA, EPA, ISO 15189 regs

Change Management

Commenting/Notes

Corrective and Preventive Actions (CAPA)

Customizable Reports

Data Storage Management

Disaster Recovery

Document Lifecycle Management

Email Management

For Medical Purposes

Forms Management

HIPAA Compliant

Indexing

Lab Instruments Integration

Multiple Format Support

Quality Assurance

Quality Control

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Records Management

Revision History

Risk Assessment

Role-Based Permissions

Rules-Based Workflow

Summary Reports

Template Management

Document Control

Chief, Hematology Lab Section

The customer service has been outstanding. If you need an easy-to-use, practical and customizable electronic document management system at a great value, I highly recommend this product.

Cytology Supervisor

Inspection Proof is amazing. I love how easy it is to link a policy to a checklist question.

Director, Quality

Have implemented 8 facilities and have received nothing but kudos on the ease of use and intuitive functionality. When issues occur, the customer service is extremely responsive.

Laboratory Manager

Inspection proof:  I like that our CAP checklist is imported and it is easy to link procedures to it. We will see how good it is during our upcoming CAP inspection.

QA Specialist

Easy of use, robust, inexpensive, customer support is top notch. So many features have been added over the years at the request of the customer to make functionality even better.

Assistant Director

It's easy to use and provides excellent reporting functions. Updating and uploading documents is seamless and tracking functionality is second to none.

Lab Manager

One huge benefit is being able to manage our documents electronically. This is both convenient and secure especially when working remotely.

Quality Manager

The support in both setting up the system and ongoing has been wonderful. Any requests have been quickly dealt  with.

Senior Managing Partner

Prompts to log in and review documents are very helpful. It's also great to be able to see who has accessed specific documents and for how long.

Quality/ AP Manager

It is user friendly at most parts. Easy to upload documents and start approval process.

Medical Technologist II

It has been mentioned that the alerts are sometimes confusing to users about what exactly it is that needs to be completed.

Human Resource Associate 

I like the assessment field and continuing education. The system helps our company with retrieving and maintaining documents.

Chemistry Supervisor

It was a little confusing to get started using it due to limited training.

Clinical Laboratory Director

It is extremely easy to use and very cost effective. Easy to show that staff have reviewed since an email is sent to them each time a policy is edited.

Medical Technician/ ADPAC Support

The only con I have is that as an administrator the lay out of seeing all the amdin tasks and my regular user tasks, get confusing sometimes.

Technical Supervisor- Clinical Genomics Lab

Difficult  grouping development and management. Difficult end user  customization and optimization.

M-Files vs Document Control Comparison (2026)

M-Files

Document Control

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives