M-Files vs Microsoft Word

Google Docs

Microsoft SharePoint

LibreOffice

MasterControl Quality Excellence

Apache OpenOffice

Compare M-Files and Microsoft Word based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

MasterControl is a quality management software (QMS) solution widely used in the life sciences industry, supporting compliance and efficiency for companies of all sizes. The platform provides integrated tools for managing audits, training, documents, and quality events, enhanced by data analytics and artificial intelligence (AI) capabilities. It is designed to help organizations streamline decision-making, accelerate product development, and maintain regulatory compliance.

M-Files is a mobile-based and context-first document management system that uses metadata-driven architecture, workflow automation, and AI to improve visibility, compliance, and efficiency.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Archiving & Retention

Audit Management

Audit Trail

Authentication

Business Process Automation

Buy Side (Suppliers)

CMS Integration

Collaboration Tools

Completion Tracking

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Contract Drafting

Contract/License Management

Customizable Templates

Data Import/Export

Data Security

Data Visualization

Digital Asset Management

Digital Signature

Document Automation

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Signature

Encryption

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

For Legal Professionals

Full Text Search

Information Governance

Metadata Management

Mobile Access

Offline Access

Optical Character Recognition

Policy Management

Pre-built Templates

Process/Workflow Automation

Q&A Management

Real Time Synchronization

Regulatory Intelligence Feeds

Regulatory Reporting

Reminders

Renewal Management

Reporting & Statistics

Reporting/Analytics

Rights Management

Risk Management

Search/Filter

Secure Data Storage

Sell Side (Customers)

Single Sign On

Task Management

Team Collaboration

Templates

Third-Party Integrations

Version Control

Workflow Configuration

Workflow Management

M-Files

Android

Web-based

Windows

iPad

iPhone

Associate Executive Director

I liked M-Files because of the ability to organize company files in a secure location. I used M-Files to fully store my Tax program in my previous position, and loved everything about it.

Account Manager

The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable.

Support Manager

It will be the best money you spend and will save you the cost is saved searching in weeks.

Our ability to integrated it seamlessly with our Matter Management products has made it especially easy to use.

Senior Software Development Engineer

Moreover, it also enables me to edit and format my documents according to my wish and desire and also helps me in managing dozens of documents with full ease.

Recruitment Executive

Perfectly developed product with so many useful features.

Web Developer

An Impressive and Intuitive Document Management Solution - M-Files.

Civil Engineer

It creates synchronization problems in places where the internet connection is not reliable and there may be version problems.

Senior Data Engineer

Overall, my experience with M-Files software has been good.

Engineer

What I dislike about the M-Files is User interface quite diffuclt to get used. They need to impove as well.

Joint md

Overall good, worth taking the time to fully define before implementing, technical support good but sales support can be slow to respond.

And extremely promt and helpful customer support.

R&D Engineer

Also you does not find files sometimes because you need to put keywords but you may forgotten.

This solution suits every type of organization whatever their size and resources will be.

Director

M-Files provides anew normal: Staff can securely access the correct information instantly from anywhere. This is a total paradigm shift for any company and the time and cost savings are incredible.

Sales Manager

We solved the archiving and documents sorting problem, but for the price tag  we had to give up using it.

Senior Systems Engineer 

User can tag favorite files and search based on multiple file attributes or tags. Server setup (Window 2012 or higher) is straightforward with the option of M-Files database or Microsoft SQL server.

Systems Analyst

After multiple meetings, we decided on M-Files as it provided the easiest integration into our current system, and increased our security control for all documents within our company.

M-Files screenshot: M-Files' search function excels in context-aware search

M-Files screenshot: M-Files profile setup and access across mobile and desktop platforms

M-Files screenshot: M-Files permissions capabilities, including automatic permissions 

M-Files screenshot: M-Files Process Maps offers visual process documentation

M-Files screenshot: M-Files pin items, view metadata, preview content, and organize pinned items

Large Enterprises

Mid Size Business

Non Profit

Small Business

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Apache OpenOffice is an open-source office suite that helps organizations create spreadsheets, presentations, and graphics, among other files. The writer module offers document templates, which allow team members to create letters, agendas, and faxes with table of contents, references, and notes.

Microsoft Word is a cloud-based word processing tool that allows users to create professional documents on their phones, tablets and computers. The program comes with numerous features including built-in spell checker and grammar checker, integration with other Microsoft 365 products such as Excel and PowerPoint, and access from anywhere.

Commenting/Notes

Productivity Tools

Template Management

Text Editing

Microsoft Word

Intern

I like that I can easily create, save and share documents using this app. Its also available for Android which is a great benefit.

Forklift driver 

I hate that I can’t input texts or photoshop picturess and I hate how it’s only for Windows not apple.

C.E.O

The best bang for the buck easy to use and easier to set up user friendliness at its absolute finest.

Field Application Specialist 

The software is great for adaptation in many different facilities and functions across many platforms. It is easy to use and great for and type of documentation.

Owner

I enjoy how I can use the web version or the app version. I also like how I am able to save my documents and its shared across my devices that I have my account signed in.

Material Handler

I like most about Microsoft Word is the interface is simple and easy to use but most of all I enjoy using templates  there are easy to find and you can also download them from the web.

Translator

It is one my favourite programs because of its simplicity, usefulness, and compatibility with different devices.

student 

I would say I have an amazing overall experience. It is easy to use and ideal for someone like me.

Research Assistant

It offers a wide range of tools that will save you time like for example,  the templates available to use and each tool will allow to create high quality documents.

Software tester

With the integration with cloud 360 it’s great and easy to to collaborate amongst multiple people working on same documents. Overall getting more user friendly.

Lecturer

Its simple and user friendly and can easily be integrated with any business. I love the find and replace feature as most reports are standard.

Assembly Worker 

Interface can be confusing and hard to figure out where to go.

Retail Operations Specialist

Worth the money for a newer license. Ve used on both Mac and Windows, one of the few programs that seem to operate great in both platforms with almost the same functionality.

Software Engineer

I dislike that Microsoft Word formatting sometimes gets messy and difficult.

Responsable adjoint

It's really easy to use and very intuitive. If you work in a microsoft environement, it's worth the price.

Cancer Genetic Counselor

A feature that is missing is editing pictures.

Program Associate

And I think it's widely used for a reason -- it's easy to use, there's a large user community online that can answer questions, and its ubiquitous.

Chief Executive Officer 

Customer service is exceptional. Definitely recommend to anyone needing software for creating text documents.

M-Files vs Microsoft Word Comparison (2026)

M-Files

Microsoft Word

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives