M-Files vs Templafy

Microsoft SharePoint

MasterControl Quality Excellence

Brandfolder

dotCMS

ddSuite

Compare M-Files and Templafy based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

MasterControl is a quality management software (QMS) solution widely used in the life sciences industry, supporting compliance and efficiency for companies of all sizes. The platform provides integrated tools for managing audits, training, documents, and quality events, enhanced by data analytics and artificial intelligence (AI) capabilities. It is designed to help organizations streamline decision-making, accelerate product development, and maintain regulatory compliance.

M-Files is a mobile-based and context-first document management system that uses metadata-driven architecture, workflow automation, and AI to improve visibility, compliance, and efficiency.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Archiving & Retention

Audit Management

Audit Trail

Authentication

Business Process Automation

Buy Side (Suppliers)

CMS Integration

Collaboration Tools

Completion Tracking

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Contract Drafting

Contract/License Management

Customizable Templates

Data Import/Export

Data Security

Data Visualization

Digital Asset Management

Digital Signature

Document Automation

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Signature

Encryption

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

For Legal Professionals

Full Text Search

Information Governance

Metadata Management

Mobile Access

Offline Access

Optical Character Recognition

Policy Management

Pre-built Templates

Process/Workflow Automation

Q&A Management

Real Time Synchronization

Regulatory Intelligence Feeds

Regulatory Reporting

Reminders

Renewal Management

Reporting & Statistics

Reporting/Analytics

Rights Management

Risk Management

Search/Filter

Secure Data Storage

Sell Side (Customers)

Single Sign On

Task Management

Team Collaboration

Templates

Third-Party Integrations

Version Control

Workflow Configuration

Workflow Management

M-Files

Android

Web-based

Windows

iPad

iPhone

Associate Executive Director

I liked M-Files because of the ability to organize company files in a secure location. I used M-Files to fully store my Tax program in my previous position, and loved everything about it.

Account Manager

The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable.

Support Manager

It will be the best money you spend and will save you the cost is saved searching in weeks.

Our ability to integrated it seamlessly with our Matter Management products has made it especially easy to use.

Senior Software Development Engineer

Moreover, it also enables me to edit and format my documents according to my wish and desire and also helps me in managing dozens of documents with full ease.

Recruitment Executive

Perfectly developed product with so many useful features.

Web Developer

An Impressive and Intuitive Document Management Solution - M-Files.

Civil Engineer

It creates synchronization problems in places where the internet connection is not reliable and there may be version problems.

Senior Data Engineer

Overall, my experience with M-Files software has been good.

Engineer

What I dislike about the M-Files is User interface quite diffuclt to get used. They need to impove as well.

Joint md

Overall good, worth taking the time to fully define before implementing, technical support good but sales support can be slow to respond.

And extremely promt and helpful customer support.

R&D Engineer

Also you does not find files sometimes because you need to put keywords but you may forgotten.

This solution suits every type of organization whatever their size and resources will be.

Director

M-Files provides anew normal: Staff can securely access the correct information instantly from anywhere. This is a total paradigm shift for any company and the time and cost savings are incredible.

Sales Manager

We solved the archiving and documents sorting problem, but for the price tag  we had to give up using it.

Senior Systems Engineer 

User can tag favorite files and search based on multiple file attributes or tags. Server setup (Window 2012 or higher) is straightforward with the option of M-Files database or Microsoft SQL server.

Systems Analyst

After multiple meetings, we decided on M-Files as it provided the easiest integration into our current system, and increased our security control for all documents within our company.

M-Files screenshot: M-Files' search function excels in context-aware search

M-Files screenshot: M-Files profile setup and access across mobile and desktop platforms

M-Files screenshot: M-Files permissions capabilities, including automatic permissions 

M-Files screenshot: M-Files Process Maps offers visual process documentation

M-Files screenshot: M-Files pin items, view metadata, preview content, and organize pinned items

Large Enterprises

Mid Size Business

Non Profit

Small Business

ddSuite software from DDC Schweiz allows object data of large infrastructure objects to be viewed from the overall view down to the smallest detail, managed and orders and invoices to be triggered.

Brandfolder is an online digital asset management platform for PR purposes, providing a private and public-facing repository for sharing logos, videos and more.

dotCMS is a visual, headless CMS built for compliance-led enterprises that need to manage and scale digital content across brands, regions, and channels. 

Templafy is a GenAI powered Document Automation platform that integrates with all your document creation applications to help you automate brand compliance and speed up document creation. Templafy secures a productive, on-brand, and enterprise-friendly document culture.

AI Copilot

Asset Categorization

Asset Library

Asset Sharing

Auto Update

Batch Processing

Brand Guidelines

Campaign Management

Campaign Specific Signature

Change Management

Content Library

Customizable Branding

Customizable Fields

Customizable Forms

Data Synchronization

Email Management

Email Templates

Engagement Tracking

Forms Management

Generative AI

Image Editing

Image Library

Image Recognition

Interaction Tracking

Metadata Extraction

Mobile App

Multi-Language

Multiple Format Support

Multiple Output Formats

Real-Time Data

Reputation Management

Role-Based Permissions

Signature Creation

Signature Management

Signature Templates

Tagging

Template Management

User Management

User Profiles

Templafy

Invest 2-4 hours getting comfortable with the functionality and administration. I am sure you will love it and see the significant benefits for your organization and all the users.

Very strong integrations to Microsoft Office and other office applicationd. Powefull enablement of company assets and great employee productivity booster.

Auditor

Double authentication can be a bit annoying. When in a rush, it can be a bit annoying to wait for extra loading time, but not sure if it is because of Templafy of the internal software etc.

Consultant

Great to preserve brand identity. I also really like that it makes my presentations look a lot better in a very easy-to-use interface.

Great solution for Brand Management - it solves real issues.

Ranger & Virtual CEO

Once setup, the software is easy to use. It makes it very easy to standardize documents across the organization and to ensure, that contracts etc. are compliant to the rules and regulations set forth.

VP of Marketing

Basically - Templafy has helped us solved what they rightfully call 'Document Anarchy' - Going from hundreds of different versions to a much more streamlined approach and process.

Senior consultant

Very user friendly and easy to use even with only little introduction.

project manager

A lot of problems with compatibility Microsoft Outlook, due to templafy I can´t make the online teams meetings.

Chef

There are no defects in this product. But the price is a little high for some companies in the beginning of their way.

Great service and a very friendly team behind it. It's one of those tools you didn't know existed until you heard of it and then you suddenly have a hard time working without it.

With image libraries and pre-made infographics, creating documents and presentations is easy, quick and compliant.

Associate Software Developer

User can dynamically update and share the documents with in the organisation. It can integrate with other softwares also like Microsoft office, office 365 and many more.

I was not able to find any disadvantages right now but Pricing is bit high for small organisations.

Templafy screenshot: Better documents win more business
See how Templafy’s next-gen document generation platform activates brands, drives governance and enables employees to create high-performing business documents faster.

M-Files vs Templafy Comparison (2026)

M-Files

Templafy

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives